Administrative Assistant Job at BronxCare Health System in New York

Overview

May serve as personal/confidential secretary for the Director of department. Monitors and prepares confidential correspondence, handles all related matters. Schedules appointments, maintains the Director’s calendar, and prepares agenda.

Responsibilities

1. Establish and maintain positive relationships with patients, visitors, and other employees. Interacts professionally, courteously, and appropriately with patients, visitors, and other employees. Behaves in a manner consistent with maintaining and furthering a positive public perception of BronxCare Health System and its employees.
2. Contribute to and participate in the Performance/Quality Improvement activities of the assigned department. Contribution and participation includes data collection, analysis, implementation of and compliance with risk management and claims activities, support of and participation in Continuous Quality Improvement (CQI) teams, consistent adherence to the specific rules and regulations of the BronxCare Health System (a) Safety and Security Policies, (b) Risk Management: Incident and Occurrence Reporting, (c) Infection Control Policies and Procedures, and (d) Patient and Customer Service.
3. Serve as personal/confidential secretary for the Director. Monitors and prepares confidential correspondence, handles all related matters. Schedules appointments, maintains the Director’s calendar, prepares agenda, and answers all calls.
4. Prepare and maintain manuals for procedures and contract compliance reporting.
5. Maintain files, records, and data of the department. Complete payroll and all required HRF forms.
6. Channel incoming/outgoing correspondence and requests. Schedule and/or attend meetings intradepartmental; prepare and distribute minutes. Direct and prepare purchase requisitions, check requests, and petty cash as requested by the Director.
7. Review rental leases for accuracy and assure all leases have the required signatures.
8. Work with Accounts Payable to expedite receipt of vendor numbers for the Purchasing department.
9. Coordinate all activities required for handling of recall alerts received by the hospital.
10. Interact with various levels of personnel and demonstrate courteous and cooperative behavior when working with visitors, vendors, and all hospital employees.
11. Assist with handling all calls as well as scheduling meetings for Sr. VP and CFO during the secretary's absence.
12. Prepare cash log sheets as well as balance and transaction reports.

Qualifications

• 2-4 years Administrative/Secretarial Experience required
• High school diploma or equivalent
• Professional Training
• MS Office Suite required (Excel, Word, PowerPoint)