PS Seasonings
The Office Assistant provides essential administrative and office support to ensure the efficient operation of the office or department. Responsibilities include managing documentation, handling phone calls, data entry, and supporting staff with day-to-day clerical tasks.
Answer and direct incoming calls and emails in a professional manner Perform accurate data entry and maintain electronic and paper filing systems Prepare, photocopy, scan, and distribute documents as required Schedule appointments, meetings, and maintain calendars Greet visitors and provide general assistance Handle incoming and outgoing mail and deliveries Order and maintain office supplies and equipment Assist with basic bookkeeping tasks such as invoicing or expense tracking Assist with basic purchasing Organize and coordinate internal meetings, training sessions, and other office-related events. Handle logistics, catering, and other arrangements to ensure successful events. Support the team with miscellaneous administrative tasks as needed Skills & Qualifications:
High school diploma or equivalent; Associate's degree or Bachelor's degree in Business Administration, Management, or a related field preferred. Minimum of [3-5] years of experience in office management or a related administrative role, preferably within a manufacturing environment. Strong organizational and multitasking skills with the ability to prioritize tasks and manage time effectively. Proficiency in office software (e.g., Microsoft Office Suite) and office equipment. Proven leadership abilities with experience in managing and developing a team. Excellent interpersonal and communication skills. Strong problem-solving skills with the ability to address and resolve office-related and manufacturing support issues effectively and efficiently. High level of attention to detail and accuracy in managing office tasks and documentation.
Ability to sit for extended periods while working at a desk or computer. Ability to lift and move office supplies and equipment up to 50 lbs. as needed. Office and manufacturing floor environment with standard working hours. May involve occasional overtime or weekend work based on facility needs and workload.
Answer and direct incoming calls and emails in a professional manner Perform accurate data entry and maintain electronic and paper filing systems Prepare, photocopy, scan, and distribute documents as required Schedule appointments, meetings, and maintain calendars Greet visitors and provide general assistance Handle incoming and outgoing mail and deliveries Order and maintain office supplies and equipment Assist with basic bookkeeping tasks such as invoicing or expense tracking Assist with basic purchasing Organize and coordinate internal meetings, training sessions, and other office-related events. Handle logistics, catering, and other arrangements to ensure successful events. Support the team with miscellaneous administrative tasks as needed Skills & Qualifications:
High school diploma or equivalent; Associate's degree or Bachelor's degree in Business Administration, Management, or a related field preferred. Minimum of [3-5] years of experience in office management or a related administrative role, preferably within a manufacturing environment. Strong organizational and multitasking skills with the ability to prioritize tasks and manage time effectively. Proficiency in office software (e.g., Microsoft Office Suite) and office equipment. Proven leadership abilities with experience in managing and developing a team. Excellent interpersonal and communication skills. Strong problem-solving skills with the ability to address and resolve office-related and manufacturing support issues effectively and efficiently. High level of attention to detail and accuracy in managing office tasks and documentation.
Ability to sit for extended periods while working at a desk or computer. Ability to lift and move office supplies and equipment up to 50 lbs. as needed. Office and manufacturing floor environment with standard working hours. May involve occasional overtime or weekend work based on facility needs and workload.