Alabama State Department of Education
Transportation - Secretary/Bookkeeper
Alabama State Department of Education, Tuscaloosa, Alabama, United States, 35487
Transportation Secretary/Bookkeeper
Qualifications: High school diploma or GED required. Two years of office experience required. FLSA Status: Non-exempt Supervisor: Director of Transportation Required Knowledge, Skills and Abilities: Knowledge of the organization and operation of a school transportation system. Ability to type documents and maintain records Ability to perform bookkeeping duties. Ability to communicate verbally and in writing. Skills in human relations and public relations. Knowledge, skills and ability to operate the computer routing system. Ability to communicate to employees and the public in an effective manner. Ability to lift and move moderately heavy weights. Physical and emotional ability and dexterity to perform the essential functions of the position and move about as needed in a fast-paced, high intensive work environment. Essential Functions: Types purchase orders for central office approval. Enters data into the computer for inventory and tracking purposes. Maintains service records on each vehicle, which includes work performed, parts used and printing monthly reports. Maintains driver reports; sort gas tickets monthly along with miles per gallon monthly reports for each vehicle. Schedules safety programs each year. Maintains confidentiality of student and personnel records. Performs duties related to field trips. Performs duties related to payroll for transportation personnel. Maintains and ensures delivery of records related to recertification of drivers. Assists the Director with training new drivers, keeping applications for substitute drivers, arranging flag test and maintaining a list of substitute drivers. Maintain personnel files on all regular and substitute drivers, including up-to-date information, copy of driver's license and copy of social security card. Makes annual reports as required. Obtains tags and titles as need for transportation vehicles and buses and report changes to the insurance company. Maintains records related to credit cards and issue such for field trips, sports events, etc. Monitors the radio and answer calls as required. Assumes other reasonable and equitable job-related duties assigned by Supervisor. Terms of Employment: The terms of employment shall be in accordance with provisions of the Board's Policy Manual, Students First Act and the Board's Salary Schedule - Transportation - Secretary/Bookkeeper - Grade IV. Evaluation: Performance evaluation shall be in accordance with provisions of the Board's policy on Evaluation of Support Personnel - GCRK and GCRK-R. Source: Tuscaloosa City Schools, Tuscaloosa, Alabama Date: September 16, 2002
Qualifications: High school diploma or GED required. Two years of office experience required. FLSA Status: Non-exempt Supervisor: Director of Transportation Required Knowledge, Skills and Abilities: Knowledge of the organization and operation of a school transportation system. Ability to type documents and maintain records Ability to perform bookkeeping duties. Ability to communicate verbally and in writing. Skills in human relations and public relations. Knowledge, skills and ability to operate the computer routing system. Ability to communicate to employees and the public in an effective manner. Ability to lift and move moderately heavy weights. Physical and emotional ability and dexterity to perform the essential functions of the position and move about as needed in a fast-paced, high intensive work environment. Essential Functions: Types purchase orders for central office approval. Enters data into the computer for inventory and tracking purposes. Maintains service records on each vehicle, which includes work performed, parts used and printing monthly reports. Maintains driver reports; sort gas tickets monthly along with miles per gallon monthly reports for each vehicle. Schedules safety programs each year. Maintains confidentiality of student and personnel records. Performs duties related to field trips. Performs duties related to payroll for transportation personnel. Maintains and ensures delivery of records related to recertification of drivers. Assists the Director with training new drivers, keeping applications for substitute drivers, arranging flag test and maintaining a list of substitute drivers. Maintain personnel files on all regular and substitute drivers, including up-to-date information, copy of driver's license and copy of social security card. Makes annual reports as required. Obtains tags and titles as need for transportation vehicles and buses and report changes to the insurance company. Maintains records related to credit cards and issue such for field trips, sports events, etc. Monitors the radio and answer calls as required. Assumes other reasonable and equitable job-related duties assigned by Supervisor. Terms of Employment: The terms of employment shall be in accordance with provisions of the Board's Policy Manual, Students First Act and the Board's Salary Schedule - Transportation - Secretary/Bookkeeper - Grade IV. Evaluation: Performance evaluation shall be in accordance with provisions of the Board's policy on Evaluation of Support Personnel - GCRK and GCRK-R. Source: Tuscaloosa City Schools, Tuscaloosa, Alabama Date: September 16, 2002