Administrative Assistant Job at The Guidance Center in Oskaloosa

Overview

The Guidance Center (TGC) is the Community Mental Health Center and Certified Behavioral Health Clinic serving Leavenworth, Atchison, and Jefferson counties in Kansas. We provide high-quality care to all individuals, regardless of their financial circumstances. Joining the team at TGC offers you the chance to make a meaningful impact on the most vulnerable members of our community. At our center, we offer a unique combination of counseling, case management, psychosocial, and medication services, all under one roof. We are deeply committed to our clients and are dedicated to implementing a comprehensive model of care.

Position

The Guidance Center (TGC) is currently seeking an Administrative Assistant to be the newest member of our interdisciplinary team. The Administrative Assistant provides administrative support to the direct service staff and administrators in the location to which she/he is assigned and delivers all appropriate administrative and support services to persons seeking services, persons receiving services, and to the public.

Benefits

• Hourly pay rate of $22.07 to $24.47; based on previous relevant experience
• Health, Dental, and Vision Insurance
• Paid Time Off - up to 4 weeks for first year of employment
• Paid Holidays - 11 per year
• Legal and ID Theft Insurance
• Voluntary Life Insurance
• KPERS Retirement
• Aflac and Legal Shield Voluntary Insurance Policies

Primary Duties for Administrative Assistant

1. Perform all tasks related to opening and closing the office
2. Handle a multi-line phone system, routing messages and calls
3. Obtain and enter into the computer all necessary registration information for persons seeking services, update when necessary
4. Manage client files (setting up new charts, maintaining active charts, processing closed charts, and all other file-related activities)
5. Accurately maintain therapists' and doctors' schedules
6. Ensure that new persons seeking services are scheduled with appropriate providers (considering payer source, client need, etc.)
7. Set client fees according to agency guidelines
8. Request, receive and record fee payments from persons seeking services
9. Verify insurance coverage and handle insurance-related questions for persons seeking services and therapists to maximize reimbursement for provided services
10. Process insurance and other 3rd-party billing

Education and Licensure

High school education required; some college education preferred

Experience

Required: one year experience in working with the public in customer service position in a medical office setting.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.