Administrative Assistant Job at Diocese of St. Augustine in Jacksonville

Overview

Job Title: Administrative Assistant
Exemption Status: Non-Exempt
Department/Location: Guardian Catholic School

Under the direction of the School Principal, this role provides a wide variety of administrative support activities in a school setting. The individual may work independently on administrative projects as assigned and may provide leadership as needed.

Responsibilities

• Support the pastoral and spiritual mission of the Diocese and the Catholic Church
• Abide by Catholic principles in professional and private life and demonstrate adherence to Catholic morals and principles
• Work independently as a lead person and proactively provide administrative support
• Collaborate in a positive, friendly, and professional manner with all employees and others served
• Display leadership, initiative, coordinate, facilitate and provide timely administrative support; assist the executive director and others as requested
• Maintain and respect the privacy of the persons supported
• Receive and handle incoming mail, calls and visitors; screen and respond to information requests
• Prioritize, coordinate and schedule calendar requests; maintain calendar accuracy; coordinate meetings and functions
• Provide support to the principal; prepare materials and maintain records
• Perform additional duties as assigned
• Physical/mental requirements: coordination and manual dexterity; normal mental and visual ability; ability to lift as required in a normal office environment
• Required activities: walking, sitting, standing, stooping, reaching, talking, handling, hearing, carrying, and keyboarding

Qualifications

• Must have a working knowledge of and strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church
• Excellent verbal and written communication skills; strong interpersonal abilities
• Courtesy toward fellow employees, parishioners and the public
• Self-starter; well organized; able to perform multiple tasks simultaneously with a sense of urgency
• Ability to maintain confidentiality
• Ability to work collaboratively in a team environment; punctuality essential; ability to travel locally as required; weekend and evening work may be required
• Typing speed of 50 WPM; proficient with a 10-key calculator
• Proficiency in Word for Windows and Excel; ability to mail merge Excel reports, queries, and text documents
• Professional bearing; neat personal appearance
• Ability to successfully pass a background, criminal history, and credit history check

Education and Experience

• Associate degree in business or public administration from an accredited institution or equivalent experience
• Two to five years’ experience in a high-activity environment as a secretary or administrative assistant or equivalent