Administrative Assistant Job at Manning Personnel Group, Inc. in Boston

Overview

A successful Investment Firm is seeking an energetic, efficient, and versatile Administrative Assistant to join their growing team in Boston, MA. The ideal candidate is personable, outgoing, and detail-oriented with prior administrative experience. This role requires 5 days on site in Boston.

Responsibilities

• Welcome and manage all visitors by greeting, directing, and answering questions in a warm and friendly manner.
• Order and restock office supplies, snacks, and beverages weekly/biweekly.
• Maintain general upkeep of kitchen and common areas, ensuring organization and stock of supplies.
• Assist with onsite events, including decorating, ordering catering, and sourcing necessary supplies.
• Research company swag/merchandise items and place orders.
• Assist with administrative tasks for new hires.
• Support hiring managers and the HR team with scheduling needs.
• Communicate with candidates in a professional and timely manner, acting as the “face of the company” throughout the candidate experience.
• Greet candidates for on-site interviews and manage logistical aspects of interview days (registrations, video calls, meals, etc.).
• Support R&D Executive team as needed.
• Provide preparation support for large meetings (Board of Directors, Town Halls, guest speakers).
• Assist with outgoing shipping as needed.
• Assist with additional office projects as needed.

Basic Qualifications

• Bachelor’s degree or at least one year of administrative assistant experience, preferably in a fast-paced professional environment.
• Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Positive, can-do attitude, strong team player, and ability to work independently.
• Strong written and verbal communication skills.
• Strong attention to detail and ability to multi-task with a willingness to perform a range of tasks.
• Ability to handle confidential information with discretion.
• Personable and able to interact with staff, vendors, candidates, and assist with social events with a positive attitude.

Compensation

$70k

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

Employment details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Investment Management and Financial Services