Administrative Assistant Job at Heritage Bank of Nevada, Division of Glacier Ban

Overview

Join to apply for the Administrative Assistant role at Heritage Bank of Nevada, Division of Glacier Bank.

This position is responsible for providing comprehensive administrative support across multiple departments, including but not limited to Human Resources and Executive Administration. The role assists with day-to-day office operations, coordinates schedules, manages documentation, and supports various HR processes and assigned executive administrative tasks. The ideal candidate will be proactive, adaptable, and capable of handling sensitive information with discretion. This is a dynamic position that requires strong multitasking abilities, excellent communication skills, and a commitment to attention to detail, efficiency, and professionalism.

Responsibilities

• Human Resources Duties: Champion a positive workplace culture and be an advocate for change initiatives. Organize and ensure all employee files are accurate, complete, and in compliance with state and federal laws. File or scan related documents to maintain compliance. Manage file retention by following proper schedules to preserve or purge documents and files. Perform confidential administrative support to ensure the successful operations of the HR department. Support the Division Training Coordinator by tracking and entering all assigned and completed Division trainings in the GBCI system of record and enforce that all staff complete compliance courses by the deadline. Assist with the recruitment process as directed by the HR Director, including onboarding paperwork and new hire checklists; provide process improvements and general support for hiring managers; may conduct reference checks and assist in onboarding meetings and recruiting events. Participate in employee engagement efforts and assist HR Director and Marketing with such efforts (e.g., organize employee milestone events and maintain employee recognition platform). Administer the HBN logo wear program for employees and ensure understanding of the employee handbook.Assist Health and Safety activities (e.g., oversee first aid kit inventory/restock, manage Spring Inspections, Ergo-Assessments for new hires, assist with the GBCI wellness program). Engage in HR-related continuous improvement projects and other duties as assigned.
• General Administrative Duties: Act as first line of client support; greet bank customers and direct them appropriately; answer general line calls and direct to proper personnel. Monitor and order supplies for the third floor and breakroom; track printer toner and arrange service for copiers/printers. Prepare and send FedEx shipments as directed by the Administrative Officer; perform other duties as assigned.
• Executive Administration Support Duties: Prepare New Account letters; maintain the events calendar in collaboration with Administrative Officer and Marketing Specialist; perform additional ad-hoc duties to support department operations.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education And/ Or Experience

• High school diploma or equivalent.
• 3 or more years of experience in an administrative/clerical environment.
• Intermediate to advanced knowledge of technology including Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Ability to handle a moderate to heavy volume of work and maintain strict confidentiality.
• Ability to work independently yet be team oriented; strong multitasking and organizational skills; attention to detail and accuracy.
• Ability to manage stress, meet deadlines, and adapt to changing priorities; discretion on confidential matters.
• Willingness to bring issues to the HR Director for direction when needed and maintain positive relationships with employees and clients.

Preferred Experience

• Previous HR experience or HR education.
• Associate degree in business, HR, or related field.
• Prior banking experience.

Compliance

Compliance with the Bank Secrecy Act and anti-money laundering program is expected. All employees must understand and comply with BSA policies and procedures; violations may result in penalties or termination.

Work Environment

This job operates in a professional office environment and routinely uses standard office equipment. On-site position in a climate-controlled shared work area with moderate noise.

Physical and Mental Requirements

Primarily sedentary with some lifting up to 20 lbs. Occasional travel by automobile to visit branches may be required. Must be able to perform duties with high level of discretion, maintain composure under deadlines, manage multiple priorities, and provide excellent customer service to internal and external stakeholders.

What We Offer

COMPENSATION & BENEFITS: Starting salary depends on experience and location. Benefits include medical, dental, vision, life insurance, health savings account options, EAP, health rewards, retirement plans (401(k) and Profit-Sharing), disability benefits, education benefits, and discounts on banking products and services. PTO and paid holidays are provided; details vary by position and tenure. Some states offer additional holidays. Please refer to our policies for specifics.

We are an Equal Opportunity Employer and qualified applicants will receive consideration without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, disability, protected veteran status, or any other category protected by law.

Glacier Bancorp, Inc. does not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.

No Recruiters or unsolicited agency referrals please.