California State University, Sacramento
Administrative Support Coordinator I
California State University, Sacramento, Sacramento, California, United States, 95828
Overview
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Job no:
545154 Work type:
Staff Location:
Sacramento Categories:
Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) Classification Title:
ASC I Priority Application Deadline: Thursday, March 6th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
Position Summary Under the general supervision of the Director of the School of Music, with lead work direction from the Budget Analyst and the Administrative Support Coordinator II, the Administrative Support Coordinator I (ASC) will be the point of contact for faculty and staff. The ASC I will provide general clerical and administrative support and coordination to the Director, department committees, the lead staff, degree programs, and the faculty. The incumbent performs the day-to-day administration of the department office and serves as a general resource for faculty. Primary responsibilities include support and coordination for departmental operations, communications and social media, student employees, departmental committee administrative functions, timekeeping, departmental activities and events, travel, and general office purchasing. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,864 per month - $3,930 per month CSU Classification Salary Range : $3,864 per month - $6,072 per month Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : Monday - Friday, 8:00am - 5:00pm on-site
Department Information The School of Music at California State University, Sacramento, is a vibrant hub of creativity and excellence within the College of Arts and Letters, part of the university's distinguished visual and performing arts community. We are dedicated to fostering a supportive, inclusive, and inspiring environment. Our programs combine the intensive, hands-on training typical of conservatories with the broad, interdisciplinary advantages of a liberal arts education. We offer degrees that cater to a wide range of musical passions and professional aspirations, including the Bachelor of Arts, Bachelor of Music, and Master of Music. Our faculty are accomplished artists, educators, and scholars with diverse professional backgrounds that span the globe. Their expertise and commitment to individualized instruction provide students with a dynamic, world-class education tailored to their goals and talents. Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, Required Qualifications Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Demonstrated history of and commitment to building and maintaining a respectful and professional work environment. Demonstrated ability to understand and operate in a variety of organizational structures such as office, department, college, and university structures; and understand problems from a broader perspective. Demonstrated ability to create and maintain a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. Experience in the day-to-day coordination of the clerical and administrative support functions for an academic, special program, or administrative office. Demonstrated ability to interpret and apply and communicate policies and procedures independently, and use sound judgement and act with discretion. Strong communication skills, both written and verbal. Demonstrated ability to create, edit and administer content on the department website and social media platforms. Demonstrated ability to plan and execute multiple work priorities and projects with frequent interruption. Demonstrated ability to complete tasks/projects with longer work cycles: coordinating, prioritizing, and monitoring their completion with accountability. Demonstrated ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Demonstrated ability to draft and compose professional correspondence and standard reports Experience with preparing, cataloguing, and maintaining confidential files and documents. Experience using standard office support technology systems, equipment, software packages, and virtual communications, including but not limited to Microsoft Office Suite (Word, Excel, Outlook), laser printer, fax machine, copiers, scanners, multi-line phone. Experience in event planning - preparation of materials; catering; facilities arrangement and set-up. Preferred Qualifications Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Experience with university travel policy and processes. Experience handling enrollment. Experience using university systems such as CMS (PeopleSoft), Concur, Cognos, OnBase, Canvas, Zoom, Teams. Experience working with the creative community and scholars in the creative fields. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu. Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If identified as a CSA, you will be notified via email and will be assigned the appropriate training in CSU Learn. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment. Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all CSU Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the CDC and CDPH applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University is a State of California Employer. All employees must reside in California on date of hire. The University is not a sponsoring agency for staff and management positions (e.g., H-1B). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised:
February 20, 2025 (9:00 AM) Pacific Standard Time Applications close:
Open Until Filled Additional Information Join a dynamic staff working with creative faculty to serve students pursuing degrees across musical disciplines. Under the general supervision of the School of Music Director, the Administrative Support Coordinator I is the point of contact for community members and serves as a general resource for students. Responsibilities include administrative support for the Director, faculty, and staff, and the day-to-day administration of student program changes. This position will coordinate travel, assist with event planning, order supplies, and serve as timekeeper. Unit/Discipline Unit 7 - CSUEU - Clerical and Administrative Support Services 1 Job Search Category/Discipline Administrative 1 Time Basis Full Time 1 Workplace Type On-site (work in-person at business location) 1
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Apply now
Job no:
545154 Work type:
Staff Location:
Sacramento Categories:
Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) Classification Title:
ASC I Priority Application Deadline: Thursday, March 6th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
Position Summary Under the general supervision of the Director of the School of Music, with lead work direction from the Budget Analyst and the Administrative Support Coordinator II, the Administrative Support Coordinator I (ASC) will be the point of contact for faculty and staff. The ASC I will provide general clerical and administrative support and coordination to the Director, department committees, the lead staff, degree programs, and the faculty. The incumbent performs the day-to-day administration of the department office and serves as a general resource for faculty. Primary responsibilities include support and coordination for departmental operations, communications and social media, student employees, departmental committee administrative functions, timekeeping, departmental activities and events, travel, and general office purchasing. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,864 per month - $3,930 per month CSU Classification Salary Range : $3,864 per month - $6,072 per month Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : Monday - Friday, 8:00am - 5:00pm on-site
Department Information The School of Music at California State University, Sacramento, is a vibrant hub of creativity and excellence within the College of Arts and Letters, part of the university's distinguished visual and performing arts community. We are dedicated to fostering a supportive, inclusive, and inspiring environment. Our programs combine the intensive, hands-on training typical of conservatories with the broad, interdisciplinary advantages of a liberal arts education. We offer degrees that cater to a wide range of musical passions and professional aspirations, including the Bachelor of Arts, Bachelor of Music, and Master of Music. Our faculty are accomplished artists, educators, and scholars with diverse professional backgrounds that span the globe. Their expertise and commitment to individualized instruction provide students with a dynamic, world-class education tailored to their goals and talents. Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, Required Qualifications Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Demonstrated history of and commitment to building and maintaining a respectful and professional work environment. Demonstrated ability to understand and operate in a variety of organizational structures such as office, department, college, and university structures; and understand problems from a broader perspective. Demonstrated ability to create and maintain a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. Experience in the day-to-day coordination of the clerical and administrative support functions for an academic, special program, or administrative office. Demonstrated ability to interpret and apply and communicate policies and procedures independently, and use sound judgement and act with discretion. Strong communication skills, both written and verbal. Demonstrated ability to create, edit and administer content on the department website and social media platforms. Demonstrated ability to plan and execute multiple work priorities and projects with frequent interruption. Demonstrated ability to complete tasks/projects with longer work cycles: coordinating, prioritizing, and monitoring their completion with accountability. Demonstrated ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Demonstrated ability to draft and compose professional correspondence and standard reports Experience with preparing, cataloguing, and maintaining confidential files and documents. Experience using standard office support technology systems, equipment, software packages, and virtual communications, including but not limited to Microsoft Office Suite (Word, Excel, Outlook), laser printer, fax machine, copiers, scanners, multi-line phone. Experience in event planning - preparation of materials; catering; facilities arrangement and set-up. Preferred Qualifications Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Experience with university travel policy and processes. Experience handling enrollment. Experience using university systems such as CMS (PeopleSoft), Concur, Cognos, OnBase, Canvas, Zoom, Teams. Experience working with the creative community and scholars in the creative fields. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu. Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If identified as a CSA, you will be notified via email and will be assigned the appropriate training in CSU Learn. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment. Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all CSU Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the CDC and CDPH applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University is a State of California Employer. All employees must reside in California on date of hire. The University is not a sponsoring agency for staff and management positions (e.g., H-1B). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised:
February 20, 2025 (9:00 AM) Pacific Standard Time Applications close:
Open Until Filled Additional Information Join a dynamic staff working with creative faculty to serve students pursuing degrees across musical disciplines. Under the general supervision of the School of Music Director, the Administrative Support Coordinator I is the point of contact for community members and serves as a general resource for students. Responsibilities include administrative support for the Director, faculty, and staff, and the day-to-day administration of student program changes. This position will coordinate travel, assist with event planning, order supplies, and serve as timekeeper. Unit/Discipline Unit 7 - CSUEU - Clerical and Administrative Support Services 1 Job Search Category/Discipline Administrative 1 Time Basis Full Time 1 Workplace Type On-site (work in-person at business location) 1
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