NYC Department of Health and Mental Hygiene
Executive Assistant, Deputy Commissioner / Chief Equity Officer
NYC Department of Health and Mental Hygiene, New York, New York, us, 10261
Overview
Executive Assistant, Deputy Commissioner / Chief Equity Officer Join to apply for the Executive Assistant, Deputy Commissioner / Chief Equity Officer role at NYC Department of Health and Mental Hygiene. OPEN TO PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATES Bureau Description
The Center for Health Equity & Community Wellness (CHECW) seeks to eliminate racial and other inequities resulting in premature mortality. CHECW works to increase visibility of the harm caused by racist, socially unjust policy and to push toward redress for the most impacted NYC communities. CHECW addresses inequity across community and healthcare systems in partnership with community, faith-based, and health care organizations. Its work focuses on social determinants of health, including environmental and commercial determinants, and addresses both upstream and downstream factors to improve health and well-being of New Yorkers. CHECW comprises the Bureau of Bronx Neighborhood Health, the Bureau of Brooklyn Neighborhood Health, the Bureau of Harlem Neighborhood Health, the Bureau of Chronic Disease Prevention, the Bureau of Health Equity Capacity Building, the Bureau of Equitable Health Systems, and the Bureau of Finance, Administration, and Services. The division’s Deputy Commissioner also serves as the Agency's Chief Equity Officer and oversees Race to Justice, the Agency's internal reform effort to address racial health gaps and improve health outcomes for all New Yorkers. Job Description
We seek an Executive Assistant to join the CHECW Office of the Deputy Commissioner. Reporting to the Executive Director of Strategic Planning and Operations, the Executive Assistant will provide support for scheduling, meeting coordination, task management, and administration for the Chief Equity Officer and Deputy Commissioner. The role includes complex administrative support for an agency executive. Duties
Assume oversight responsibility for coordinating and managing the daily administrative functions and logistics of the Chief Equity Officer / Deputy Commissioner's Office, with a wide latitude for independent judgment and initiative. Plan, prioritize, and adjust internal and external meetings and commitments for the Chief Equity Officer / Deputy Commissioner. Manage the Chief Equity Officer / Deputy Commissioner's daily calendar and gather information for appointments independently, while analyzing moderate to complex situations and competing priorities based on guidance from the Chief Equity Officer / Deputy Commissioner and team. Participate in weekly team meetings, collaborating with the Executive Director of Strategic Planning and Operations, the Special Projects Manager, and the Special Assistant to manage daily workflow and ensure smooth operational activities. Assess urgent situations and escalate important priorities to the Chief Equity Officer / Deputy Commissioner as needed. Manage travel arrangements (local and national) for the Chief Equity Officer / Deputy Commissioner, ensuring priorities are met within agency and city guidelines. Consult with the Chief Equity Officer / Deputy Commissioner and team to review daily priorities and monitor delegated items for timely processing and closure. Serve as the primary liaison to vendors for special events, including arranging space, IT/AV setup, and handling invoice payments. Monitor division administrative correspondence and transactions; ensure timely responses to correspondence. Assist with agency requests, including verification of policies, letters of support, documents requiring signature, and other ad-hoc requests. Perform other administrative tasks and special projects as assigned. Preferred Skills
Excellent interpersonal and computer skills Proficient in Microsoft Office (Outlook, Teams, OneDrive) Ability to work in a fast-paced environment Strong organizational and problem-solving skills with professional interaction inside and outside the agency Detail-oriented and able to handle multiple tasks to successful completion Ability to make independent decisions Sensitivity to handling confidential information Why You Should Work For Us
Loan Forgiveness: Potential eligibility for federal/state loan forgiveness and repayment assistance programs. See studentaid.gov/pslf/ for details. Benefits: City employees receive a comprehensive benefits package including competitive health insurance; additional benefits may apply based on position and union benefit funds. Pension: Public sector defined benefit pension plan. Tax-deferred savings and Worksite Wellness programs Work From Home Policy: Depending on the position, up to two days per week from home. Job Security: Opportunities for stable public service employment and contributing to NYC health outcomes. Established in 1805, the NYC Department of Health and Mental Hygiene is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC residents. Our mission is to safeguard the health of every resident and support a city where everyone can achieve optimal health. We are an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request accommodations to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549. Minimum Qualifications A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in the previous item; or A four-year high school diploma or equivalent with five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of administrative supervisory experience; or Education and/or experience equivalent to the above; however, all candidates must possess at least one year of administrative or supervisory experience. Credit for education above high school level may be substituted for general clerical/administrative experience at a rate of 30 semester credits per 6 months, up to 3.5 years. Program Information 55a Program: This position is open to qualified persons with a disability eligible for the 55-a Program. Indicate at the top of your resume/cover letter if you wish to be considered through the 55-a Program. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit studentaid.gov/pslf/. Residency Requirements New York City residency is generally required within 90 days of appointment. Some employees may reside in nearby counties under certain conditions; discuss with the agency at interview. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce. We provide a work environment free from discrimination and harassment based on legally protected status or characteristic, including sex, race, color, ethnicity, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. Salary range: 66,062.00 – 85,000.00 Seniority level: Mid-Senior level Employment type: Full-time Job function: Administrative Industries: Hospitals and Health Care Referral note: Referrals may increase interview chances. National postings and related job listings have been omitted for brevity.
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Executive Assistant, Deputy Commissioner / Chief Equity Officer Join to apply for the Executive Assistant, Deputy Commissioner / Chief Equity Officer role at NYC Department of Health and Mental Hygiene. OPEN TO PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATES Bureau Description
The Center for Health Equity & Community Wellness (CHECW) seeks to eliminate racial and other inequities resulting in premature mortality. CHECW works to increase visibility of the harm caused by racist, socially unjust policy and to push toward redress for the most impacted NYC communities. CHECW addresses inequity across community and healthcare systems in partnership with community, faith-based, and health care organizations. Its work focuses on social determinants of health, including environmental and commercial determinants, and addresses both upstream and downstream factors to improve health and well-being of New Yorkers. CHECW comprises the Bureau of Bronx Neighborhood Health, the Bureau of Brooklyn Neighborhood Health, the Bureau of Harlem Neighborhood Health, the Bureau of Chronic Disease Prevention, the Bureau of Health Equity Capacity Building, the Bureau of Equitable Health Systems, and the Bureau of Finance, Administration, and Services. The division’s Deputy Commissioner also serves as the Agency's Chief Equity Officer and oversees Race to Justice, the Agency's internal reform effort to address racial health gaps and improve health outcomes for all New Yorkers. Job Description
We seek an Executive Assistant to join the CHECW Office of the Deputy Commissioner. Reporting to the Executive Director of Strategic Planning and Operations, the Executive Assistant will provide support for scheduling, meeting coordination, task management, and administration for the Chief Equity Officer and Deputy Commissioner. The role includes complex administrative support for an agency executive. Duties
Assume oversight responsibility for coordinating and managing the daily administrative functions and logistics of the Chief Equity Officer / Deputy Commissioner's Office, with a wide latitude for independent judgment and initiative. Plan, prioritize, and adjust internal and external meetings and commitments for the Chief Equity Officer / Deputy Commissioner. Manage the Chief Equity Officer / Deputy Commissioner's daily calendar and gather information for appointments independently, while analyzing moderate to complex situations and competing priorities based on guidance from the Chief Equity Officer / Deputy Commissioner and team. Participate in weekly team meetings, collaborating with the Executive Director of Strategic Planning and Operations, the Special Projects Manager, and the Special Assistant to manage daily workflow and ensure smooth operational activities. Assess urgent situations and escalate important priorities to the Chief Equity Officer / Deputy Commissioner as needed. Manage travel arrangements (local and national) for the Chief Equity Officer / Deputy Commissioner, ensuring priorities are met within agency and city guidelines. Consult with the Chief Equity Officer / Deputy Commissioner and team to review daily priorities and monitor delegated items for timely processing and closure. Serve as the primary liaison to vendors for special events, including arranging space, IT/AV setup, and handling invoice payments. Monitor division administrative correspondence and transactions; ensure timely responses to correspondence. Assist with agency requests, including verification of policies, letters of support, documents requiring signature, and other ad-hoc requests. Perform other administrative tasks and special projects as assigned. Preferred Skills
Excellent interpersonal and computer skills Proficient in Microsoft Office (Outlook, Teams, OneDrive) Ability to work in a fast-paced environment Strong organizational and problem-solving skills with professional interaction inside and outside the agency Detail-oriented and able to handle multiple tasks to successful completion Ability to make independent decisions Sensitivity to handling confidential information Why You Should Work For Us
Loan Forgiveness: Potential eligibility for federal/state loan forgiveness and repayment assistance programs. See studentaid.gov/pslf/ for details. Benefits: City employees receive a comprehensive benefits package including competitive health insurance; additional benefits may apply based on position and union benefit funds. Pension: Public sector defined benefit pension plan. Tax-deferred savings and Worksite Wellness programs Work From Home Policy: Depending on the position, up to two days per week from home. Job Security: Opportunities for stable public service employment and contributing to NYC health outcomes. Established in 1805, the NYC Department of Health and Mental Hygiene is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC residents. Our mission is to safeguard the health of every resident and support a city where everyone can achieve optimal health. We are an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request accommodations to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549. Minimum Qualifications A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in the previous item; or A four-year high school diploma or equivalent with five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of administrative supervisory experience; or Education and/or experience equivalent to the above; however, all candidates must possess at least one year of administrative or supervisory experience. Credit for education above high school level may be substituted for general clerical/administrative experience at a rate of 30 semester credits per 6 months, up to 3.5 years. Program Information 55a Program: This position is open to qualified persons with a disability eligible for the 55-a Program. Indicate at the top of your resume/cover letter if you wish to be considered through the 55-a Program. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit studentaid.gov/pslf/. Residency Requirements New York City residency is generally required within 90 days of appointment. Some employees may reside in nearby counties under certain conditions; discuss with the agency at interview. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce. We provide a work environment free from discrimination and harassment based on legally protected status or characteristic, including sex, race, color, ethnicity, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. Salary range: 66,062.00 – 85,000.00 Seniority level: Mid-Senior level Employment type: Full-time Job function: Administrative Industries: Hospitals and Health Care Referral note: Referrals may increase interview chances. National postings and related job listings have been omitted for brevity.
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