CMS Logistics
Accounts Payable Specialist Job Description
A guide for employers and job seekers
Overview of accounts payable
Accounts payable is the process of managing and paying the bills and invoices that a business receives from its suppliers, vendors, and other creditors. Accounts payable is an essential function of any organization, as it ensures that the business maintains good relationships with its suppliers, avoids late fees and penalties, and tracks its cash flow and expenses.
Responsibilities of an accounts payable specialist
An accounts payable specialist is a person who handles the accounts payable process for a business. The main responsibilities of an accounts payable specialist are to:
Receive, verify, and process invoices and purchase orders from suppliers and vendors
Match invoices and purchase orders with the corresponding receipts and delivery notes
Enter invoice and payment data into the accounting software or system
Prepare and issue checks, electronic transfers, or other forms of payment to suppliers and vendors
Reconcile accounts payable ledger with vendor statements
Resolve any discrepancies or errors in invoices, payments, or accounts
Maintain and update vendor files and records
Communicate and coordinate with internal and external parties regarding accounts payable matters
Requirements for an accounts payable specialist
To be successful as an accounts payable specialist, you should have the following skills and qualifications:
High school diploma or equivalent
Basic accounting knowledge and skills
Proficiency in using accounting software and systems, such as Microsoft Dynamics Great Plains, QuickBooks, Sage, or Oracle
Ability to work with numbers and perform calculations accurately and efficiently
Attention to detail and accuracy
Organizational and time management skills
Problem-solving and analytical skills
Communication and interpersonal skills
Customer service and teamwork skills
Knowledge of accounts payable policies and procedures