Clarvida
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Office Assistant
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Clarvida 2 weeks ago Be among the first 25 applicants Clarvidas success is built on the strength of our people: individuals who bring the right skills and a deep commitment to our mission of improving lives and communities. Our employees are empowered to bring their full potential to the table, ensuring long-term success for our team and those we serve. Overview
This is an Office Assistant Floater role. Locations include Garden Grove, Costa Mesa, Tustin, and Fullerton. The role requires bilingual Spanish. The position involves floating coverage to meet FFS requirements such as running error reports, inputting outcome measures, taking referrals, and checking MediCal at every session. Summary
Under immediate supervision of the Office Manager, Executive Assistant and/or Program Director, provides a broad range of office support to program staff and management. Responsibilities include answering and directing phone calls, greeting clients and visitors, handling faxes and mail, photocopying, maintaining and ordering office supplies, scheduling meetings and appointments, preparing correspondence and spreadsheets, preparing invoices for payment, and maintaining tracking reports and files. Other duties include shipping/receiving mail and packages, interoffice/program communications, maintaining copy/fax machines, facility/office work requests, and special projects as needed. Essential Functions And Requirements
Answers and directs phone calls and takes messages as appropriate Greets visitors and directs them to the appropriate person Prepares outgoing faxes and distributes incoming faxes Photocopies a broad range of materials Schedules meetings and appointments Types routine correspondence and maintains files as assigned Maintains and orders inventory of office supplies May pick up meals for in-house meetings Assists in new hire setup for office or program Maintains HIPAA and ethical standards and professional boundaries with all staff and clients Other duties as assigned to support the program, office and/or the company Develops and maintains varied tracking reports, contracts and/or agreements May write own correspondence and prepare correspondence for management Interacts with clients, vendors, and visitors to schedule appointments and resolve office administration issues Occasionally assists with small office moves (office furniture) May handle or assist with billing to clients or MediCal and Medicare Researches and prepares special projects as assigned Ensures HIPAA and professional boundaries are upheld Other duties as assigned to support the program, office and/or the company Assists in development of the work units annual budget, contracts and monitoring adherence (where applicable) Recommends changes to internal office procedures and workflow Knowledge, Skills And Experience
One year of work experience preferably in an office setting with clerical support; strong phone manner, arithmetic skills, and solid spelling/grammar/punctuation Intermediate PC skills, specifically Excel Excellent organizational, interpersonal, computer, and communication skills Ability to effectively prioritize and manage time Qualifications
Education or Equivalent Experience: High School Diploma or GED with computer or business courses NOW OFFERING DAILY PAY TO OUR EMPLOYEES Benefits
Competitive salaries & benefits Paid Vacation Days (1st year 12 days; increases with tenure) Paid Sick Days (accrual per pay period) 9 Paid Holidays (including Day after Thanksgiving) Medical, Dental, Vision including an HSA or FSA Health, Dependent and Transportation Flexible Spending Accounts Life Insurance for Employee, Spouse, and/or Dependents 401K Clarvida is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic. We encourage job seekers to be vigilant against fraudulent recruitment activities that are on the rise across the healthcare industry. Communication about legitimate Clarvida job opportunities will only come from an authorized Clarvida.com email address, from a notifications@jobvite.com email, or a personal LinkedIn account that is associated with a Clarvida.com email address. Seniority level
Entry level Employment type
Full-time Job function
Administrative Industries
Health and Human Services Referrals increase your chances of interviewing at Clarvida by 2x Front Office Assistant : Huntington Beach Pediatrics Newport Beach, CA $17.00-$17.50 2 weeks ago Future Opening: Agent's Executive Assistant - State Farm Agent Team Member Newport Beach, CA $65,000.00-$75,000.00 2 weeks ago Newport Beach, CA $23.00-$29.00 1 week ago Newport Beach, CA $90,000.00-$110,000.00 1 month ago Office Administration Assistant & Receptionist Irvine, CA $60,000.00-$80,000.00 1 day ago Huntington Beach, CA $19.00-$19.00 3 days ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr
Office Assistant
role at
Clarvida 2 weeks ago Be among the first 25 applicants Clarvidas success is built on the strength of our people: individuals who bring the right skills and a deep commitment to our mission of improving lives and communities. Our employees are empowered to bring their full potential to the table, ensuring long-term success for our team and those we serve. Overview
This is an Office Assistant Floater role. Locations include Garden Grove, Costa Mesa, Tustin, and Fullerton. The role requires bilingual Spanish. The position involves floating coverage to meet FFS requirements such as running error reports, inputting outcome measures, taking referrals, and checking MediCal at every session. Summary
Under immediate supervision of the Office Manager, Executive Assistant and/or Program Director, provides a broad range of office support to program staff and management. Responsibilities include answering and directing phone calls, greeting clients and visitors, handling faxes and mail, photocopying, maintaining and ordering office supplies, scheduling meetings and appointments, preparing correspondence and spreadsheets, preparing invoices for payment, and maintaining tracking reports and files. Other duties include shipping/receiving mail and packages, interoffice/program communications, maintaining copy/fax machines, facility/office work requests, and special projects as needed. Essential Functions And Requirements
Answers and directs phone calls and takes messages as appropriate Greets visitors and directs them to the appropriate person Prepares outgoing faxes and distributes incoming faxes Photocopies a broad range of materials Schedules meetings and appointments Types routine correspondence and maintains files as assigned Maintains and orders inventory of office supplies May pick up meals for in-house meetings Assists in new hire setup for office or program Maintains HIPAA and ethical standards and professional boundaries with all staff and clients Other duties as assigned to support the program, office and/or the company Develops and maintains varied tracking reports, contracts and/or agreements May write own correspondence and prepare correspondence for management Interacts with clients, vendors, and visitors to schedule appointments and resolve office administration issues Occasionally assists with small office moves (office furniture) May handle or assist with billing to clients or MediCal and Medicare Researches and prepares special projects as assigned Ensures HIPAA and professional boundaries are upheld Other duties as assigned to support the program, office and/or the company Assists in development of the work units annual budget, contracts and monitoring adherence (where applicable) Recommends changes to internal office procedures and workflow Knowledge, Skills And Experience
One year of work experience preferably in an office setting with clerical support; strong phone manner, arithmetic skills, and solid spelling/grammar/punctuation Intermediate PC skills, specifically Excel Excellent organizational, interpersonal, computer, and communication skills Ability to effectively prioritize and manage time Qualifications
Education or Equivalent Experience: High School Diploma or GED with computer or business courses NOW OFFERING DAILY PAY TO OUR EMPLOYEES Benefits
Competitive salaries & benefits Paid Vacation Days (1st year 12 days; increases with tenure) Paid Sick Days (accrual per pay period) 9 Paid Holidays (including Day after Thanksgiving) Medical, Dental, Vision including an HSA or FSA Health, Dependent and Transportation Flexible Spending Accounts Life Insurance for Employee, Spouse, and/or Dependents 401K Clarvida is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic. We encourage job seekers to be vigilant against fraudulent recruitment activities that are on the rise across the healthcare industry. Communication about legitimate Clarvida job opportunities will only come from an authorized Clarvida.com email address, from a notifications@jobvite.com email, or a personal LinkedIn account that is associated with a Clarvida.com email address. Seniority level
Entry level Employment type
Full-time Job function
Administrative Industries
Health and Human Services Referrals increase your chances of interviewing at Clarvida by 2x Front Office Assistant : Huntington Beach Pediatrics Newport Beach, CA $17.00-$17.50 2 weeks ago Future Opening: Agent's Executive Assistant - State Farm Agent Team Member Newport Beach, CA $65,000.00-$75,000.00 2 weeks ago Newport Beach, CA $23.00-$29.00 1 week ago Newport Beach, CA $90,000.00-$110,000.00 1 month ago Office Administration Assistant & Receptionist Irvine, CA $60,000.00-$80,000.00 1 day ago Huntington Beach, CA $19.00-$19.00 3 days ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr