The UPS Store #0647
Job Description
Job Description Location:
Syosset, NY (On-Site Only) Hours:
20–25 hours per week Compensation:
$24.00+ per hour (commensurate with experience) About Us: The UPS Store is a network of individually owned and operated franchise service centers specializing in small business solutions. Our organization includes
10 locations across Long Island —including Syosset, Jericho, Plainview, Greenvale, Garden City, Garden City Park, Great Neck, Wantagh, Rockville Centre, and Huntington Station—as well as
two locations in New York City . We are currently seeking a
seasoned Administrative Assistant / Bookkeeper
to join our team in
Syosset, NY . This
part-time, on-site
role provides essential support to our administrative team and plays a critical part in managing both day-to-day operations and financial functions. Position Overview: This role supports the Office Manager and broader management team by performing a mix of
administrative
and
bookkeeping
tasks. The ideal candidate will be detail-oriented, highly organized, and experienced in QuickBooks and financial recordkeeping, with a professional demeanor and the ability to work independently. Key Responsibilities: Administrative Functions: Process accounts payable: print checks, obtain necessary signatures, and distribute accordingly Review, match, and reconcile invoices with appropriate documentation before approval/payment Ensure accuracy of invoices and maintain organized financial and administrative records Manage incoming communications (phone, email, mail) and route messages appropriately Provide clerical support: data entry, filing, copying, typing, and document organization Bookkeeping Duties: Handle full-cycle bookkeeping, including accounts payable, accounts receivable, and reconciliations (bank, credit cards) Prepare and maintain monthly, quarterly, and year-end financial reports Track cash flow, budgets, and financial forecasts for multi-location operation Communicate and coordinate with CPA or external accountants for audits and tax filings Ensure compliance with sales tax, payroll tax, and other applicable regulations Maintain and organize financial records using
QuickBooks
(required) Monitor general ledger accounts and post journal entries as needed
Qualifications & Requirements: 5+ years of administrative support experience
in a similar role QuickBooks experience is REQUIRED Strong working knowledge of Microsoft Office Suite, especially Excel (experience with formulas and spreadsheets preferred) Prior experience with A/P, A/R, and vendor communication is strongly preferred Professionalism, dependability, and ability to handle sensitive information with discretion Excellent communication, multitasking, and time management skills Strong attention to detail and ability to work independently in a fast-paced environment
Additional Information: This is an
on-site
position based at our
Syosset, NY
location Remote work is
not available
for this role Compensation is based on experience and skill level:
$24.00+/hour
Job Description Location:
Syosset, NY (On-Site Only) Hours:
20–25 hours per week Compensation:
$24.00+ per hour (commensurate with experience) About Us: The UPS Store is a network of individually owned and operated franchise service centers specializing in small business solutions. Our organization includes
10 locations across Long Island —including Syosset, Jericho, Plainview, Greenvale, Garden City, Garden City Park, Great Neck, Wantagh, Rockville Centre, and Huntington Station—as well as
two locations in New York City . We are currently seeking a
seasoned Administrative Assistant / Bookkeeper
to join our team in
Syosset, NY . This
part-time, on-site
role provides essential support to our administrative team and plays a critical part in managing both day-to-day operations and financial functions. Position Overview: This role supports the Office Manager and broader management team by performing a mix of
administrative
and
bookkeeping
tasks. The ideal candidate will be detail-oriented, highly organized, and experienced in QuickBooks and financial recordkeeping, with a professional demeanor and the ability to work independently. Key Responsibilities: Administrative Functions: Process accounts payable: print checks, obtain necessary signatures, and distribute accordingly Review, match, and reconcile invoices with appropriate documentation before approval/payment Ensure accuracy of invoices and maintain organized financial and administrative records Manage incoming communications (phone, email, mail) and route messages appropriately Provide clerical support: data entry, filing, copying, typing, and document organization Bookkeeping Duties: Handle full-cycle bookkeeping, including accounts payable, accounts receivable, and reconciliations (bank, credit cards) Prepare and maintain monthly, quarterly, and year-end financial reports Track cash flow, budgets, and financial forecasts for multi-location operation Communicate and coordinate with CPA or external accountants for audits and tax filings Ensure compliance with sales tax, payroll tax, and other applicable regulations Maintain and organize financial records using
QuickBooks
(required) Monitor general ledger accounts and post journal entries as needed
Qualifications & Requirements: 5+ years of administrative support experience
in a similar role QuickBooks experience is REQUIRED Strong working knowledge of Microsoft Office Suite, especially Excel (experience with formulas and spreadsheets preferred) Prior experience with A/P, A/R, and vendor communication is strongly preferred Professionalism, dependability, and ability to handle sensitive information with discretion Excellent communication, multitasking, and time management skills Strong attention to detail and ability to work independently in a fast-paced environment
Additional Information: This is an
on-site
position based at our
Syosset, NY
location Remote work is
not available
for this role Compensation is based on experience and skill level:
$24.00+/hour