MN Signature Care
Administrative/Billing Assistant
MN Signature Care, Little Falls, Minnesota, United States, 56345
Job Description
Job Description
Position: Administrative Assistant Job Summary:
The Administrative Assistant is essential for ensuring smooth office operations and providing support to Directors and other personnel in our long-term care Assisted Living Communities. This role includes handling a range of clerical tasks such as billing, accounts receivable, accounts payable, and payroll management. Qualifications: Associate's Degree or higher in Administrative Assistance, Office Management, Business Management, Human Resources, or a related field is recommended. Proficiency with computers and Microsoft Office programs. Familiarity with general office policies and procedures. Excellent written and verbal communication skills. Ability to work independently. Proactive and focused on creating positive experiences for others. Capable of meeting the physical demands of the role. Hours: Full-Time Position Duties: Administrative Support: Perform office tasks such as filing, generating reports, scheduling meetings, and maintaining office supplies. Provide scheduling support by booking appointments and resolving conflicts. Arrange travel, including flights, cars, hotels, and restaurant reservations. Screen and route phone calls appropriately. Utilize computers for report generation, meeting minutes, presentations, and research. Greet and assist visitors professionally. Communicate courteously via phone, email, and mail. Manage contact lists and correspondence, including memos, letters, faxes, and forms. Office Operations: Develop and maintain an efficient filing system. Order and manage office supplies to ensure adequate inventory. Prepare and monitor invoices. Support administrative staff with information, educational opportunities, and growth. Ensure proper operation of equipment through preventive maintenance and coordination of repairs. Maintain equipment inventories and evaluate new tools and techniques. Additional Responsibilities: Process payroll accurately and on time. Manage resident billing, including generating and tracking invoices, and addressing billing inquiries. Monitor and manage supply inventory, anticipating needs and placing orders. Perform administrative duties such as filing, typing, copying, and scanning. Maintain confidentiality of sensitive information. Handle mail, including receipt, sorting, and distribution. Keep employee records current. Play a role with orientation to new hires. Maintain a clean and organized office environment. Run errands, including visits to the post office, bank, and supply store. Create, review, or revise forms as needed. Improve administrative systems for greater efficiency. Stay updated with professional knowledge through workshops and publications If you are organized, proactive, and have a strong administrative background, we encourage you to apply for this important role at MN Signature Care!
Job Posted by ApplicantPro
Job Description
Position: Administrative Assistant Job Summary:
The Administrative Assistant is essential for ensuring smooth office operations and providing support to Directors and other personnel in our long-term care Assisted Living Communities. This role includes handling a range of clerical tasks such as billing, accounts receivable, accounts payable, and payroll management. Qualifications: Associate's Degree or higher in Administrative Assistance, Office Management, Business Management, Human Resources, or a related field is recommended. Proficiency with computers and Microsoft Office programs. Familiarity with general office policies and procedures. Excellent written and verbal communication skills. Ability to work independently. Proactive and focused on creating positive experiences for others. Capable of meeting the physical demands of the role. Hours: Full-Time Position Duties: Administrative Support: Perform office tasks such as filing, generating reports, scheduling meetings, and maintaining office supplies. Provide scheduling support by booking appointments and resolving conflicts. Arrange travel, including flights, cars, hotels, and restaurant reservations. Screen and route phone calls appropriately. Utilize computers for report generation, meeting minutes, presentations, and research. Greet and assist visitors professionally. Communicate courteously via phone, email, and mail. Manage contact lists and correspondence, including memos, letters, faxes, and forms. Office Operations: Develop and maintain an efficient filing system. Order and manage office supplies to ensure adequate inventory. Prepare and monitor invoices. Support administrative staff with information, educational opportunities, and growth. Ensure proper operation of equipment through preventive maintenance and coordination of repairs. Maintain equipment inventories and evaluate new tools and techniques. Additional Responsibilities: Process payroll accurately and on time. Manage resident billing, including generating and tracking invoices, and addressing billing inquiries. Monitor and manage supply inventory, anticipating needs and placing orders. Perform administrative duties such as filing, typing, copying, and scanning. Maintain confidentiality of sensitive information. Handle mail, including receipt, sorting, and distribution. Keep employee records current. Play a role with orientation to new hires. Maintain a clean and organized office environment. Run errands, including visits to the post office, bank, and supply store. Create, review, or revise forms as needed. Improve administrative systems for greater efficiency. Stay updated with professional knowledge through workshops and publications If you are organized, proactive, and have a strong administrative background, we encourage you to apply for this important role at MN Signature Care!
Job Posted by ApplicantPro