LCX Freight USA LLC
Job Description
Job Description
SUMMARY:
Assists the CEO with daily administrative duties and complete a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas, preparing reports and presentations as well as draft communications.
DUTIES AND RESPONSIBILITIES:
Manage complex calendars and schedules with frequent changes, across time zones. Manage information flow in a timely and accurate manner. Coordinate high-volume travel itineraries for both business and personal trips. Provide logistical and communication support while the CEO is traveling. Act as a liaison between the CEO and internal/external stakeholders. Prepare briefing documents, agendas, and notes for meetings and speaking engagements. Make travel and accommodation arrangements for executives and visitors. Assist in board meeting prep, shareholder updates, and leadership communications. Coordinate private events or reservations with discretion and care. Help manage in-office logistics, coordination with team members, and event planning. Create, design, and edit professional presentations in PowerPoint, Google Slides, or Canva. Help organize information visually for reports, proposals, and internal communications. Use AI tools (e.g. ChatGPT, Notion AI, scheduling assistants) to automate workflows, draft communications, summarize materials, or assist with research. Identify and implement new productivity tools to streamline executive functions QUALIFICATIONS: Minimum 4+ years of experience as an Executive Assistant, ideally supporting C-level executives. Fluent in English and Spanish (spoken and written). Strong knowledge of Google Workspace (Gmail, Docs, Calendar, Sheets), Microsoft Office, Canva or equivalent. Demonstrated ability to handle sensitive information with discretion. Able to perform effectively under pressure and in rapidly changing conditions. Comfortable working in-office and collaborating with on-site teams. Highly organized, proactive, detail-oriented, and able to manage challenging personalities. Excellent written and verbal communication skills. Experience in logistics, transportation, or supply chain is a plus. Experience in working with AI tools and productivity platforms (e.g. Notion, ChatGPT, Superhuman) preferred. Design and formatting capabilities for executive-level communications preferred. Interest or background in business operations, strategy, or project coordination preferred. Assist Executive with all matters related to their area on concentration.
Job Description
SUMMARY:
Assists the CEO with daily administrative duties and complete a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas, preparing reports and presentations as well as draft communications.
DUTIES AND RESPONSIBILITIES:
Manage complex calendars and schedules with frequent changes, across time zones. Manage information flow in a timely and accurate manner. Coordinate high-volume travel itineraries for both business and personal trips. Provide logistical and communication support while the CEO is traveling. Act as a liaison between the CEO and internal/external stakeholders. Prepare briefing documents, agendas, and notes for meetings and speaking engagements. Make travel and accommodation arrangements for executives and visitors. Assist in board meeting prep, shareholder updates, and leadership communications. Coordinate private events or reservations with discretion and care. Help manage in-office logistics, coordination with team members, and event planning. Create, design, and edit professional presentations in PowerPoint, Google Slides, or Canva. Help organize information visually for reports, proposals, and internal communications. Use AI tools (e.g. ChatGPT, Notion AI, scheduling assistants) to automate workflows, draft communications, summarize materials, or assist with research. Identify and implement new productivity tools to streamline executive functions QUALIFICATIONS: Minimum 4+ years of experience as an Executive Assistant, ideally supporting C-level executives. Fluent in English and Spanish (spoken and written). Strong knowledge of Google Workspace (Gmail, Docs, Calendar, Sheets), Microsoft Office, Canva or equivalent. Demonstrated ability to handle sensitive information with discretion. Able to perform effectively under pressure and in rapidly changing conditions. Comfortable working in-office and collaborating with on-site teams. Highly organized, proactive, detail-oriented, and able to manage challenging personalities. Excellent written and verbal communication skills. Experience in logistics, transportation, or supply chain is a plus. Experience in working with AI tools and productivity platforms (e.g. Notion, ChatGPT, Superhuman) preferred. Design and formatting capabilities for executive-level communications preferred. Interest or background in business operations, strategy, or project coordination preferred. Assist Executive with all matters related to their area on concentration.