Government Jobs
Personnel Specialist Assistant (Background Unit)
Government Jobs, Seattle, Washington, United States, 98101
Personnel Specialist Assistant
The Seattle Police Department is seeking an organized and detail-oriented person to fill a vacant Personnel Specialist Assistant position in our Background Unit. The unit is a fast-paced environment that requires the highest degree of professionalism, integrity, confidentiality, and collaboration. In this role, you will provide direct and complex administrative personnel support to the Backgrounding Unit. This position needs the ability to work independently, manage priorities and deadlines, with frequent interruptions. The unit is responsible for conducting background investigations into all candidates being considered for a position with the Seattle Police Department. In addition, the unit backgrounds all candidates requesting access to the department's facility and network (i.e.: contractors, consultants, interns, vendors, and volunteers). This position will report in-office daily to the Background Unit Sergeant. Provide administrative personnel support, which includes but is not limited to: Coordinate with Washington State Criminal Justice Training Commission for registering incoming recruit and lateral officers for BLEA (Basic Law Enforcement Academy), assigning them to Academy Classes, and coordinates all necessary documentation. Network administrator for the unit's specific database/software. Submit, upload, track and maintain highly confidential computerized database tracking systems (i.e.: investigations, medical and psychological evaluations, disqualifications, suspensions, terminations, etc.) through web-based systems such as: ACADIS (Acadis Readiness Suite Enterprise), eSOPH (electronic Statement of Personal History), PEDS (Police Employee Data System), PAS (performance evaluations). Work with schedules that are often conflicting, competing, and time sensitive, such as maintaining appointment calendar, arranging and scheduling logistics for examinations and oral boards for sworn candidates and a variety of participants, and making travel arrangements. Prepare official outgoing correspondence to candidates, other law enforcement agencies, courts, and references. Coordinate and prepare documents, offer letters, network access, required certifications, oaths of office, and any necessary items for onboarding new sworn staff. Coordinate with contracted psychologist and medical facilities to schedule evaluations of candidates. Collect, compose, prepare/edit, requests for information regarding candidates being processed. Facilitate outside agency file reviews, coordinating with Training Unit, OPA and/or Quartermaster if necessary. Open, log, and review incoming correspondence, inquiries, and requests for information. Order office supplies for Human Resources Department which consists of HR Administration, Benefits, EEO, Leadership, Payroll/Leave, and Sworn Recruiting. Required Qualifications: Two years of progressively responsible clerical work in a personnel office setting is required (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class). Desired Qualifications: Two years' experience in editing, formatting, and proofreading documents. Experience working with Human Resources Information Systems and databases; ability to create and generate reports with them. Previous experience working in a Police Department is a plus. Position Requirements: Must pass a Seattle Police Department background investigation. Must have a valid Driver's license. Must perform work onsite. No remote work option is available for this position.
The Seattle Police Department is seeking an organized and detail-oriented person to fill a vacant Personnel Specialist Assistant position in our Background Unit. The unit is a fast-paced environment that requires the highest degree of professionalism, integrity, confidentiality, and collaboration. In this role, you will provide direct and complex administrative personnel support to the Backgrounding Unit. This position needs the ability to work independently, manage priorities and deadlines, with frequent interruptions. The unit is responsible for conducting background investigations into all candidates being considered for a position with the Seattle Police Department. In addition, the unit backgrounds all candidates requesting access to the department's facility and network (i.e.: contractors, consultants, interns, vendors, and volunteers). This position will report in-office daily to the Background Unit Sergeant. Provide administrative personnel support, which includes but is not limited to: Coordinate with Washington State Criminal Justice Training Commission for registering incoming recruit and lateral officers for BLEA (Basic Law Enforcement Academy), assigning them to Academy Classes, and coordinates all necessary documentation. Network administrator for the unit's specific database/software. Submit, upload, track and maintain highly confidential computerized database tracking systems (i.e.: investigations, medical and psychological evaluations, disqualifications, suspensions, terminations, etc.) through web-based systems such as: ACADIS (Acadis Readiness Suite Enterprise), eSOPH (electronic Statement of Personal History), PEDS (Police Employee Data System), PAS (performance evaluations). Work with schedules that are often conflicting, competing, and time sensitive, such as maintaining appointment calendar, arranging and scheduling logistics for examinations and oral boards for sworn candidates and a variety of participants, and making travel arrangements. Prepare official outgoing correspondence to candidates, other law enforcement agencies, courts, and references. Coordinate and prepare documents, offer letters, network access, required certifications, oaths of office, and any necessary items for onboarding new sworn staff. Coordinate with contracted psychologist and medical facilities to schedule evaluations of candidates. Collect, compose, prepare/edit, requests for information regarding candidates being processed. Facilitate outside agency file reviews, coordinating with Training Unit, OPA and/or Quartermaster if necessary. Open, log, and review incoming correspondence, inquiries, and requests for information. Order office supplies for Human Resources Department which consists of HR Administration, Benefits, EEO, Leadership, Payroll/Leave, and Sworn Recruiting. Required Qualifications: Two years of progressively responsible clerical work in a personnel office setting is required (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class). Desired Qualifications: Two years' experience in editing, formatting, and proofreading documents. Experience working with Human Resources Information Systems and databases; ability to create and generate reports with them. Previous experience working in a Police Department is a plus. Position Requirements: Must pass a Seattle Police Department background investigation. Must have a valid Driver's license. Must perform work onsite. No remote work option is available for this position.