Fairfax County, VA
Salary :
$59,700.37 - $99,499.92 Annually Location :
FAIRFAX (EJ32), VA Job Type:
FT Hourly W BN Job Number:
25-01717 Department:
Finance Opening Date:
09/13/2025 Closing Date:
9/26/2025 11:59 PM Eastern Pay Grade:
S21 Posting Type:
Open to General Public
Job Announcement
This position serves as the program manager for the department's contract and procurement operations. Supervises a team of two providing department-wide administrative support. Researches, develops, reviews, and updates the department's documentation of financial policies and procedures. Reviews and documents internal financial processes and procedures. Assists in developing training programs to increase departmental compliance with policies and procedures. Supports policy administration staff with outreach activities and assists in the coordination of special meetings and projects. Maintains up-to-date database tracking for policy related matters and performs various duties as assigned in support of departmental needs. Works under the general supervision of the Accountant III.
Functional areas:
accounting and/or finance
Note:
Salary offer will not exceed the mid-point of the salary range ($79,600.14). Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found on the position description.)
General Financial Duties Develops financial reports and data analyses for use by analysts/managers.
Fiscal Administration Authorizes journal and/or budget entries.
Purchasing Identifies need for new funding sources and/or modifications to contracts. Provides needs assessments and interacts with staff to identify fund sources and develop a plan for purchases. Identifies exceptional purchases (e.g., sole source justification), obtains special approvals (e.g., agency approval for budget deviation) and insures competitive billing process. Resolves disputes with vendors (except for precedent-setting actions outside policy). Insures staff is trained and follows department/County policies and/or procedures.
General Executive Assistance Acts as a resource regarding policies, procedures and precedents of the functional area in the development of programs and policies within the functional area.
Communication Writes technical and non-technical correspondence, and/or presentation materials. Writes non-technical content of reports and edits text.
Office Management Provides information and participates in the development of in-house policies within the functional area. Reads documents and attends meetings in order to maintain a working knowledge and understanding of the functional area.
Personnel Analyzes changes in county policy to determine effect on department. Drafts or revises department policies to conform to county, federal and state rules and guidelines. Required Knowledge Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge of the organization's professional objectives and activities and in-depth knowledge of the assigned functional area(s).
PC Skills Intermediate skills in the use of applicable Microsoft Office Suite software. Intermediate skills in the use of agency specific software applications.
Communication Ability to write concise and understandable appropriate documents.
Information Ability to independently gather, integrate, and analyze complex data.
Interpersonal Abilities Ability to establish and maintain effective working relationships with both external and internal contacts.
Purchasing and Accounting Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least 10 functions. Employment Standards MINIMUM QUALIFICATIONS: Any combination of education, experience and training equivalent to an associate degree and five years of experience providing administrative support in the assigned functional area(s).
NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background check and credit checks as a condition of hiring and periodically thereafter, to the satisfaction of the employer. Applicants and employees within these select positions must demonstrate financial responsibility in personal finances as a condition of employment.
PREFERRED QUALIFICATIONS:
Excellent verbal and written communication skills with the ability to address a wide audience. Ability to prioritize several activities in progress at one time. Innovative individual motivated by continual change and superior customer service skills. Ability to work effectively with minimal supervision, prioritize multiple tasks, and work in a fast-paced environment. Acceptance of responsibility and taking initiative to ensure accomplishment of the core missions. Excellent skills and abilities working in a cross-functional team. Proven ability to plan, organize, and collaborate countywide events. Working knowledge and skilled in the use of databases is strongly preferred. Excellent PC skills with considerable proficiency in Microsoft Word, PowerPoint, Excel, Outlook, and Foxit Phantom PDF. PHYSICAL REQUIREMENTS: Ability to stand, stoop, bend, stretch, walk, climb, sit, kneel, crouch, reach, crawl, lift and handle materials with manual dexterity. All duties performed with or without reasonable accommodations.
SELECTION PROCEDURE: Panel interview and may include a practical exercise. Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including ) We encourage candidates who are bilingual in English and another language to apply for this opportunity.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. EEO/AA/TTY.
#LI-AP1 Merit Positions
Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following:
Medical/Vision/Dental Insurance Coverage Group Term Life Insurance Long Term Disability LiveWell Program Flexible Spending Programs Paid Leave (annual, sick, parental, volunteer activity, and more!) Paid Holidays Contributory Retirement Plan Deferred Compensation Employee Assistance Program Employees' Child Care Center Continuous Learning Opportunities
NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program:
For additional details please visit the Non-Merit Positions Non-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.
Medical/Vision/Dental Insurance Coverage Flexible Spending Program Deferred Compensation
Temporary: scheduled to work a maximum of 900 hours in a calendar year.
No benefits
01
What is the highest level of education that you have completed?
Less than 12th grade High school diploma or GED Some college Associate's degree Bachelor's degree Master's degree Doctorate degree
02
If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree.
Less than 45 quarter hours 45 to less than 90 quarter hours 90 to less than 135 quarter hours 135 to less than 180 quarter hours 180 or more quarter hours Less than 30 semester hours 30 to less than 60 semester hours 60 to less than 90 semester hours 90 to less than 120 semester hours 120 or more semester hours Not applicable
03
How many years of full-time equivalent experience do you have providing administrative support in the following functional areas: general administration, finance, and/or accounting?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
04
How many years of full-time equivalent experience do you have working with automated accounting systems?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five to less than six years Six or more years
05
Are you proficient in any of the following Microsoft Office Suite applications? Check all that apply.
Outlook (Composing email messages; sending and receiving email messages; organizing email messages into folders; managing contacts; scheduling appointments & meetings, managing tasks) Word (Knowledge of common functions such as creating a title; using, modifying, and creating styles; indenting paragraphs; using tabs and tables; inserting a hard page break; using page numbering; creating headers and footers; inserting graphics; adding comments and tracking changes) PowerPoint (Creating a template and working with a design template; working with graphics, animation and multimedia; building interactive presentations using hyperlinks) Excel (Basic knowledge of creating a worksheet; performing calculations in a worksheet; modifying and formatting a worksheet; printing workbook contents; creating and modifying pivot tables; using formulas and links to other cells/worksheets) None of the above
06
How many years of direct supervisory experience do you have? This experience may include full-time employees, and/or part-time employees.
Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years None of the above
07
Which of the following communication skills do you possess? Check all that apply.
Coordinating training Writing official correspondence and memoranda Preparing training documentation Preparing official reports Writing employee evaluations Leading and/or facilitating meetings None of the above
08
Check all areas where you have at least one year of experience with front-line administrative and customer service experience.
Conflict resolution with public Handlining confidential information Dealing with difficult people None of the above
09
How many years of experience do you have supporting staff?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
Required Question
$59,700.37 - $99,499.92 Annually Location :
FAIRFAX (EJ32), VA Job Type:
FT Hourly W BN Job Number:
25-01717 Department:
Finance Opening Date:
09/13/2025 Closing Date:
9/26/2025 11:59 PM Eastern Pay Grade:
S21 Posting Type:
Open to General Public
Job Announcement
This position serves as the program manager for the department's contract and procurement operations. Supervises a team of two providing department-wide administrative support. Researches, develops, reviews, and updates the department's documentation of financial policies and procedures. Reviews and documents internal financial processes and procedures. Assists in developing training programs to increase departmental compliance with policies and procedures. Supports policy administration staff with outreach activities and assists in the coordination of special meetings and projects. Maintains up-to-date database tracking for policy related matters and performs various duties as assigned in support of departmental needs. Works under the general supervision of the Accountant III.
Functional areas:
accounting and/or finance
Note:
Salary offer will not exceed the mid-point of the salary range ($79,600.14). Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found on the position description.)
General Financial Duties Develops financial reports and data analyses for use by analysts/managers.
Fiscal Administration Authorizes journal and/or budget entries.
Purchasing Identifies need for new funding sources and/or modifications to contracts. Provides needs assessments and interacts with staff to identify fund sources and develop a plan for purchases. Identifies exceptional purchases (e.g., sole source justification), obtains special approvals (e.g., agency approval for budget deviation) and insures competitive billing process. Resolves disputes with vendors (except for precedent-setting actions outside policy). Insures staff is trained and follows department/County policies and/or procedures.
General Executive Assistance Acts as a resource regarding policies, procedures and precedents of the functional area in the development of programs and policies within the functional area.
Communication Writes technical and non-technical correspondence, and/or presentation materials. Writes non-technical content of reports and edits text.
Office Management Provides information and participates in the development of in-house policies within the functional area. Reads documents and attends meetings in order to maintain a working knowledge and understanding of the functional area.
Personnel Analyzes changes in county policy to determine effect on department. Drafts or revises department policies to conform to county, federal and state rules and guidelines. Required Knowledge Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge of the organization's professional objectives and activities and in-depth knowledge of the assigned functional area(s).
PC Skills Intermediate skills in the use of applicable Microsoft Office Suite software. Intermediate skills in the use of agency specific software applications.
Communication Ability to write concise and understandable appropriate documents.
Information Ability to independently gather, integrate, and analyze complex data.
Interpersonal Abilities Ability to establish and maintain effective working relationships with both external and internal contacts.
Purchasing and Accounting Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least 10 functions. Employment Standards MINIMUM QUALIFICATIONS: Any combination of education, experience and training equivalent to an associate degree and five years of experience providing administrative support in the assigned functional area(s).
NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background check and credit checks as a condition of hiring and periodically thereafter, to the satisfaction of the employer. Applicants and employees within these select positions must demonstrate financial responsibility in personal finances as a condition of employment.
PREFERRED QUALIFICATIONS:
Excellent verbal and written communication skills with the ability to address a wide audience. Ability to prioritize several activities in progress at one time. Innovative individual motivated by continual change and superior customer service skills. Ability to work effectively with minimal supervision, prioritize multiple tasks, and work in a fast-paced environment. Acceptance of responsibility and taking initiative to ensure accomplishment of the core missions. Excellent skills and abilities working in a cross-functional team. Proven ability to plan, organize, and collaborate countywide events. Working knowledge and skilled in the use of databases is strongly preferred. Excellent PC skills with considerable proficiency in Microsoft Word, PowerPoint, Excel, Outlook, and Foxit Phantom PDF. PHYSICAL REQUIREMENTS: Ability to stand, stoop, bend, stretch, walk, climb, sit, kneel, crouch, reach, crawl, lift and handle materials with manual dexterity. All duties performed with or without reasonable accommodations.
SELECTION PROCEDURE: Panel interview and may include a practical exercise. Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including ) We encourage candidates who are bilingual in English and another language to apply for this opportunity.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. EEO/AA/TTY.
#LI-AP1 Merit Positions
Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following:
Medical/Vision/Dental Insurance Coverage Group Term Life Insurance Long Term Disability LiveWell Program Flexible Spending Programs Paid Leave (annual, sick, parental, volunteer activity, and more!) Paid Holidays Contributory Retirement Plan Deferred Compensation Employee Assistance Program Employees' Child Care Center Continuous Learning Opportunities
NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program:
For additional details please visit the Non-Merit Positions Non-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.
Medical/Vision/Dental Insurance Coverage Flexible Spending Program Deferred Compensation
Temporary: scheduled to work a maximum of 900 hours in a calendar year.
No benefits
01
What is the highest level of education that you have completed?
Less than 12th grade High school diploma or GED Some college Associate's degree Bachelor's degree Master's degree Doctorate degree
02
If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree.
Less than 45 quarter hours 45 to less than 90 quarter hours 90 to less than 135 quarter hours 135 to less than 180 quarter hours 180 or more quarter hours Less than 30 semester hours 30 to less than 60 semester hours 60 to less than 90 semester hours 90 to less than 120 semester hours 120 or more semester hours Not applicable
03
How many years of full-time equivalent experience do you have providing administrative support in the following functional areas: general administration, finance, and/or accounting?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
04
How many years of full-time equivalent experience do you have working with automated accounting systems?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five to less than six years Six or more years
05
Are you proficient in any of the following Microsoft Office Suite applications? Check all that apply.
Outlook (Composing email messages; sending and receiving email messages; organizing email messages into folders; managing contacts; scheduling appointments & meetings, managing tasks) Word (Knowledge of common functions such as creating a title; using, modifying, and creating styles; indenting paragraphs; using tabs and tables; inserting a hard page break; using page numbering; creating headers and footers; inserting graphics; adding comments and tracking changes) PowerPoint (Creating a template and working with a design template; working with graphics, animation and multimedia; building interactive presentations using hyperlinks) Excel (Basic knowledge of creating a worksheet; performing calculations in a worksheet; modifying and formatting a worksheet; printing workbook contents; creating and modifying pivot tables; using formulas and links to other cells/worksheets) None of the above
06
How many years of direct supervisory experience do you have? This experience may include full-time employees, and/or part-time employees.
Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years None of the above
07
Which of the following communication skills do you possess? Check all that apply.
Coordinating training Writing official correspondence and memoranda Preparing training documentation Preparing official reports Writing employee evaluations Leading and/or facilitating meetings None of the above
08
Check all areas where you have at least one year of experience with front-line administrative and customer service experience.
Conflict resolution with public Handlining confidential information Dealing with difficult people None of the above
09
How many years of experience do you have supporting staff?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
Required Question