Government Jobs
PART-TIME ADMINISTRATIVE ASSISTANT- POLICE RECORDS SPECIALIST
Government Jobs, Lake Worth, Florida, United States, 33462
Job Summary and Essential Functions
Job Summary
This part-time position performs a variety of duties to retrieve, maintain, and distribute public records for the Police Department. Responsibilities also include managing all aspects of digital multimedia evidence collected by the Police Department to include receiving and cataloging, redacting as well as maintaining custody of evidentiary video/audio collected and stored in digital format. Essential Functions
Note: These examples are intended only as illustrations of the various types of work performed in this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment for this position.
Prepares, scans, and purges documents and files in compliance with policies, procedures, regulations, and public records laws. Receives and processes written, electronic and telephone requests for public records for the Police Department. Maintains, catalogues, and stores records inventory. Maintains, catalogues, cuts, dubs, and distributes requests in relation to body cameras and in-car videos records request in compliance to public records laws. Maintains public information and documents in a records management system. Acts as the additional department records custodian. Assists with other administrative tasks and assignments. Processes and uploads all documentation for motor vehicle crashes. Performs related work as assigned. Knowledge Skills and Abilities Knowledge of Florida's Public Record Law(s) as well as knowledge of State and Federal laws. Knowledge of public records and discloser regulation as well as regulation for retention and destruction of records. Knowledge of police terminology and processes. Ability to organize and disseminate records in various formats. Skilled in using computer and software and necessary technology for digital multimedia evidence collection. Skilled in using audio/visual and photographic equipment. Ability to interpret and apply complex rules and regulations. Ability to express one's self clearly and concisely, orally, and in writing. Ability to respond to requests and inquiries from the general public. Establish and maintain effective working relationships with co-workers, other agencies and the general public. Minimum Requirements and Special Requirements
Minimum Requirements
Candidate must possess a high school diploma and three (3) years' experience in records management, general office work, and computer and software operations. Candidate must possess or be able to obtain the following certifications within one (1) year of hire: National Crime Information Center/Florida Crime Information Center (NCIC/FCIC), Florida Records Management, and Criminal Justice Information Services (CJIS). Candidate must possess and maintain a valid driver's license. Special Requirements
A condition of employment is that the candidate must have and maintain suitable and dependable means of communications available whereby contacts can be made by the Town Manager and management staff for response to emergencies requiring expeditious corrective action. Where emergency impacts the Town of Lantana, all employees are subject to work or return to duty as directed to ensure continuation and restoration of services, maintain safety and fulfill the Town's responsibility to its citizens. Employee may be required to assist in duties unrelated to regular duties during emergencies. Employee is subject to pre-employment, random, and reasonable suspension drug testing under FL State Statutes 440 Drug-free workplace program requirements. ADA Compliance
Physical Requirements
Light lifting, under 15 pounds Light carrying, under 15 pounds Use of fingers Walking (1-2 hours) Standing (1-2 hours) Seated Kneeling (occasional) Hearing (aid permitted) Vision (correction permitted) Working Conditions
Inside/Office Environment Outside (occasional)
Job Summary
This part-time position performs a variety of duties to retrieve, maintain, and distribute public records for the Police Department. Responsibilities also include managing all aspects of digital multimedia evidence collected by the Police Department to include receiving and cataloging, redacting as well as maintaining custody of evidentiary video/audio collected and stored in digital format. Essential Functions
Note: These examples are intended only as illustrations of the various types of work performed in this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment for this position.
Prepares, scans, and purges documents and files in compliance with policies, procedures, regulations, and public records laws. Receives and processes written, electronic and telephone requests for public records for the Police Department. Maintains, catalogues, and stores records inventory. Maintains, catalogues, cuts, dubs, and distributes requests in relation to body cameras and in-car videos records request in compliance to public records laws. Maintains public information and documents in a records management system. Acts as the additional department records custodian. Assists with other administrative tasks and assignments. Processes and uploads all documentation for motor vehicle crashes. Performs related work as assigned. Knowledge Skills and Abilities Knowledge of Florida's Public Record Law(s) as well as knowledge of State and Federal laws. Knowledge of public records and discloser regulation as well as regulation for retention and destruction of records. Knowledge of police terminology and processes. Ability to organize and disseminate records in various formats. Skilled in using computer and software and necessary technology for digital multimedia evidence collection. Skilled in using audio/visual and photographic equipment. Ability to interpret and apply complex rules and regulations. Ability to express one's self clearly and concisely, orally, and in writing. Ability to respond to requests and inquiries from the general public. Establish and maintain effective working relationships with co-workers, other agencies and the general public. Minimum Requirements and Special Requirements
Minimum Requirements
Candidate must possess a high school diploma and three (3) years' experience in records management, general office work, and computer and software operations. Candidate must possess or be able to obtain the following certifications within one (1) year of hire: National Crime Information Center/Florida Crime Information Center (NCIC/FCIC), Florida Records Management, and Criminal Justice Information Services (CJIS). Candidate must possess and maintain a valid driver's license. Special Requirements
A condition of employment is that the candidate must have and maintain suitable and dependable means of communications available whereby contacts can be made by the Town Manager and management staff for response to emergencies requiring expeditious corrective action. Where emergency impacts the Town of Lantana, all employees are subject to work or return to duty as directed to ensure continuation and restoration of services, maintain safety and fulfill the Town's responsibility to its citizens. Employee may be required to assist in duties unrelated to regular duties during emergencies. Employee is subject to pre-employment, random, and reasonable suspension drug testing under FL State Statutes 440 Drug-free workplace program requirements. ADA Compliance
Physical Requirements
Light lifting, under 15 pounds Light carrying, under 15 pounds Use of fingers Walking (1-2 hours) Standing (1-2 hours) Seated Kneeling (occasional) Hearing (aid permitted) Vision (correction permitted) Working Conditions
Inside/Office Environment Outside (occasional)