QinetiQ US
Executive Assistant Position
QinetiQ US is looking for an Executive Assistant. This position supports senior DoD leadership within the Office of the Secretary of Defense at the Deputy Assistant Secretary of Defense (DASD) level. The candidate will directly support high-ranking Federal Government Senior Executives and interact with DoD Flag / General Officers and their support staffs. This position will routinely exercise independent judgement and discretion to include being empowered to commit the principal's time based on interpreting general guidelines and established rules of protocol. Responsibilities include: Formulating and refining multiple standard operating procedures, processes, and work products/templates based on subject matter expertise and independent assessments. These decisions are the basis of the daily business operations of the offices, but also represent the overall strategic engagement plans of their clients. Tasks will require impeccable judgement, discretion, a thorough knowledge of the business operations and plan, and empowerment by their clients. Serving as the primary point of contact and liaison with senior DoD leadership for interpreting proposed policies and operating practices, DoD Directives, Instructions, Publications & Manuals, and providing expert recommendations to the DASD(P), military assistants, and other Senior Executive Service and Flag/General Officers and their staffs. Creating tools such as Excel spreadsheets and other databases to compile, track, summarize, and report the status of various documents and projects. Ensuring conformance with established guidelines; providing timely feedback and status upon request. Performing special projects on own initiative or as assigned. Providing input to and communicating with various military assistants, Chiefs of Staff, OSD Protocol, Pentagon Force Protection Agency, and subordinate organization personnel to guide and direct daily operations and provide inputs into strategic plans. Providing liaison with the Secretary of Defense/Deputy Secretary of Defense, OSD Protocol, Pentagon Force Protection Agency, subordinate offices, other DoD agencies, and industry and academic institutions to ensure ongoing, effective business operations. Ensuring conformance to established deadlines. Serving as subject matter expert in interpreting Joint Travel Regulations (JTR) and facilitating compliance with Foreign Clearance Guide to plan and coordinate travel in conjunction with the DASD(P) activities; reviewing travel authorizations and vouchers; arranging necessary passports and visas for official travel. Managing and maintaining the complex calendars and schedules of DASD(P) senior personnel and resolving conflicting priorities and orchestrating changes to the calendar, as required, that may include coordination, verification, and scheduling of meetings with senior government personnel, congressional members and staff, industry, and academia personnel. Planning, coordinating, and confirming logistical support (transportation, badges, security clearance paperwork, audio visual support, and etc.) for meetings held in conjunction with the DASD(P) activities; escorting, greeting, and providing information supporting visits to the DASD(P). Providing a daily read-ahead book with information for the next day and next week activities for the DASD(P) prior to the end of the duty day; maintaining electronic copies, and paper as directed by the Government, of files of all office documents including letters, memos, reports, and briefings. Coordinating office administrative functions including office security administration, office space management, processing security clearance and visit requests for OUSD(P) personnel and visitors, scheduling office events and ordering supplies. Should have experience in administrative support and working knowledge of DoD security procedures. Required qualifications include: A minimum of three (3) years of recent and relevant experience. Extensive experience with creating, reviewing and approving CONUS and OCONUS Defense Travel System (DTS) orders. Correspondence experience in a DoD environment. Experience with task or correspondence management systems (e.g. TMT or CATMS). Active TS/SCI Required clearance. Preferred qualifications include: Bachelor's degree from an accredited college or university is preferred. At the discretion of the Government, specialized experience including military or industry executive assistant experience may be substituted in lieu of specific educational requirements. Experience and skills in providing Executive Level Administrative Assistant support to high-ranking Federal Government Senior Executive or DoD Flag / General Officers is highly preferred. Company EEO Statement: If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to staffing@us.QinetiQ.com or call (540) 658-2720 Opt. 4 and let us know the nature of your request and contact information. QinetiQ US is an Equal Opportunity/Affirmative Action employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
QinetiQ US is looking for an Executive Assistant. This position supports senior DoD leadership within the Office of the Secretary of Defense at the Deputy Assistant Secretary of Defense (DASD) level. The candidate will directly support high-ranking Federal Government Senior Executives and interact with DoD Flag / General Officers and their support staffs. This position will routinely exercise independent judgement and discretion to include being empowered to commit the principal's time based on interpreting general guidelines and established rules of protocol. Responsibilities include: Formulating and refining multiple standard operating procedures, processes, and work products/templates based on subject matter expertise and independent assessments. These decisions are the basis of the daily business operations of the offices, but also represent the overall strategic engagement plans of their clients. Tasks will require impeccable judgement, discretion, a thorough knowledge of the business operations and plan, and empowerment by their clients. Serving as the primary point of contact and liaison with senior DoD leadership for interpreting proposed policies and operating practices, DoD Directives, Instructions, Publications & Manuals, and providing expert recommendations to the DASD(P), military assistants, and other Senior Executive Service and Flag/General Officers and their staffs. Creating tools such as Excel spreadsheets and other databases to compile, track, summarize, and report the status of various documents and projects. Ensuring conformance with established guidelines; providing timely feedback and status upon request. Performing special projects on own initiative or as assigned. Providing input to and communicating with various military assistants, Chiefs of Staff, OSD Protocol, Pentagon Force Protection Agency, and subordinate organization personnel to guide and direct daily operations and provide inputs into strategic plans. Providing liaison with the Secretary of Defense/Deputy Secretary of Defense, OSD Protocol, Pentagon Force Protection Agency, subordinate offices, other DoD agencies, and industry and academic institutions to ensure ongoing, effective business operations. Ensuring conformance to established deadlines. Serving as subject matter expert in interpreting Joint Travel Regulations (JTR) and facilitating compliance with Foreign Clearance Guide to plan and coordinate travel in conjunction with the DASD(P) activities; reviewing travel authorizations and vouchers; arranging necessary passports and visas for official travel. Managing and maintaining the complex calendars and schedules of DASD(P) senior personnel and resolving conflicting priorities and orchestrating changes to the calendar, as required, that may include coordination, verification, and scheduling of meetings with senior government personnel, congressional members and staff, industry, and academia personnel. Planning, coordinating, and confirming logistical support (transportation, badges, security clearance paperwork, audio visual support, and etc.) for meetings held in conjunction with the DASD(P) activities; escorting, greeting, and providing information supporting visits to the DASD(P). Providing a daily read-ahead book with information for the next day and next week activities for the DASD(P) prior to the end of the duty day; maintaining electronic copies, and paper as directed by the Government, of files of all office documents including letters, memos, reports, and briefings. Coordinating office administrative functions including office security administration, office space management, processing security clearance and visit requests for OUSD(P) personnel and visitors, scheduling office events and ordering supplies. Should have experience in administrative support and working knowledge of DoD security procedures. Required qualifications include: A minimum of three (3) years of recent and relevant experience. Extensive experience with creating, reviewing and approving CONUS and OCONUS Defense Travel System (DTS) orders. Correspondence experience in a DoD environment. Experience with task or correspondence management systems (e.g. TMT or CATMS). Active TS/SCI Required clearance. Preferred qualifications include: Bachelor's degree from an accredited college or university is preferred. At the discretion of the Government, specialized experience including military or industry executive assistant experience may be substituted in lieu of specific educational requirements. Experience and skills in providing Executive Level Administrative Assistant support to high-ranking Federal Government Senior Executive or DoD Flag / General Officers is highly preferred. Company EEO Statement: If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to staffing@us.QinetiQ.com or call (540) 658-2720 Opt. 4 and let us know the nature of your request and contact information. QinetiQ US is an Equal Opportunity/Affirmative Action employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.