Westfield State College
HR Coordinator (Contract, Temporary)
Westfield State College, Westfield, Massachusetts, us, 01085
About Westfield State University:
In 1839, Westfield State University was founded on the ideals of Horace Mann who sought to improve society through education. We were the first public education institution without barrier to race, gender or economic class. The spirit of innovative thinking and social responsibility is forged in a curriculum of liberal arts and professional studies contributing to the development of knowledge, skills, and character essential for students to become responsible leaders and engaged citizens.
Westfield State is a highly residential campus with approximately 55% of our 3,100 full-time undergraduate students living on campus. The campus is ideally situated on the edge of the Berkshire Mountains in western Massachusetts just 30 minutes from the thriving cultural centers of Springfield, Northampton, and Amherst with a selection of museums, theater, collegiate and minor league sports, hiking trails, and restaurants. The University is within 1.5 hours of Boston and Albany and within 3 hours of New York City and the Green Mountain range of Vermont.
Thank You for Your Interest in Becoming a Westfield State Community Member
You are welcome here. You can advance your career and make a difference here. We invite you to bring your whole self and talents to Westfield State University. The University seeks applicants whose record of teaching, student advising, research, and administration positions them to contribute to the everyday practice of our institutional values.
Our Values
Westfield State commits to values that strengthen a common bond among all members of our community and promotes a rich campus environment.
Embrace Diversity - We treat all members of our community with dignity and respect. Maintain Excellence and Integrity - We maintain excellence and integrity in all that we do. Collaborate with Each Other - We make decisions in a transparent and collaborative manner. Provide Accessible Education - We commit to providing an accessible, affordable public higher education for all. Build a Strong Community - We are inclusive and ensure equity, supporting the personal development of all community members, and embracing multiple perspectives. Engage the Outside Community - We support civic engagement in local, regional, and global initiatives.
Job Description:
Campus Title:
HR Coordinator (Contract, Temporary) Department:
Human Resources FLSA Status:
Non-Exempt Job Type:
Part-time, Temporary (Non-benefited) Timeframe: Oct 1, 2025- December 15, 2025 Shift:
Monday-Wednesday 6 hours per day / actual hours each day to be a flex start time (with a 30 minute unpaid lunch) Regular Days Off:
Thursday-Sunday Supervision Received:
Reports to the Director of Human Resources Supervision Exercised:
None Salary:
$20.00 per hour
General Statement of Duties: We're looking for a detail-oriented and organized HR Coordinator to join our team on a temporary contract. This role supports daily HR operations and plays a key part in keeping things running smoothly. Duties and Responsibilities: Duties include but not limited to: Essential:
Answer incoming HR-related phone calls and direct inquiries as needed Monitor and respond to HR emails in a timely and professional manner Employee Transcript Monitoring Employee Registrar Reporting Create and maintain accurate and confidential personnel files Oversee and update the HR calendar, including tracking key dates and events Provide support in the hiring process, including interview coordination and candidate communication Assist with onboarding new hires, including but not limited to preparing materials and delivering presentations Perform other administrative tasks as needed to support the HR team
Requirements:
Required Qualifications:
Prior experience in an administrative or HR support role preferred Strong attention to detail and ability to stay organized Comfortable working with confidential information Excellent written and verbal communication skills Proficient in Microsoft Office (Word, Excel, Outlook) Able to work independently and manage multiple tasks
Additional Information:
Disability Accommodations
Westfield State University is committed to the full inclusion of individuals with disabilities and will ensure the availability of reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources at (413) 572-8809 or visit us in the Horace Mann Building, 1st floor.
Background Check
Employment is contingent upon the successful completion and review of a background check. A criminal record will not automatically disqualify an applicant from consideration.
Application Instructions:
An on-line application is required.
Interested candidates should electronically attach the following documents:
Resume Cover Letter Contact information for three references *
* Provide the contact information for reference providers in the reference section of the online application.
Deadline: The job posting will be open a minimum of five days and, if needed, will remain open until finalists have been selected.
NOTE: If you need assistance completing your application please contact our online Help Desk . The link to the help desk can be found at the top of the page via Contact Us.
In 1839, Westfield State University was founded on the ideals of Horace Mann who sought to improve society through education. We were the first public education institution without barrier to race, gender or economic class. The spirit of innovative thinking and social responsibility is forged in a curriculum of liberal arts and professional studies contributing to the development of knowledge, skills, and character essential for students to become responsible leaders and engaged citizens.
Westfield State is a highly residential campus with approximately 55% of our 3,100 full-time undergraduate students living on campus. The campus is ideally situated on the edge of the Berkshire Mountains in western Massachusetts just 30 minutes from the thriving cultural centers of Springfield, Northampton, and Amherst with a selection of museums, theater, collegiate and minor league sports, hiking trails, and restaurants. The University is within 1.5 hours of Boston and Albany and within 3 hours of New York City and the Green Mountain range of Vermont.
Thank You for Your Interest in Becoming a Westfield State Community Member
You are welcome here. You can advance your career and make a difference here. We invite you to bring your whole self and talents to Westfield State University. The University seeks applicants whose record of teaching, student advising, research, and administration positions them to contribute to the everyday practice of our institutional values.
Our Values
Westfield State commits to values that strengthen a common bond among all members of our community and promotes a rich campus environment.
Embrace Diversity - We treat all members of our community with dignity and respect. Maintain Excellence and Integrity - We maintain excellence and integrity in all that we do. Collaborate with Each Other - We make decisions in a transparent and collaborative manner. Provide Accessible Education - We commit to providing an accessible, affordable public higher education for all. Build a Strong Community - We are inclusive and ensure equity, supporting the personal development of all community members, and embracing multiple perspectives. Engage the Outside Community - We support civic engagement in local, regional, and global initiatives.
Job Description:
Campus Title:
HR Coordinator (Contract, Temporary) Department:
Human Resources FLSA Status:
Non-Exempt Job Type:
Part-time, Temporary (Non-benefited) Timeframe: Oct 1, 2025- December 15, 2025 Shift:
Monday-Wednesday 6 hours per day / actual hours each day to be a flex start time (with a 30 minute unpaid lunch) Regular Days Off:
Thursday-Sunday Supervision Received:
Reports to the Director of Human Resources Supervision Exercised:
None Salary:
$20.00 per hour
General Statement of Duties: We're looking for a detail-oriented and organized HR Coordinator to join our team on a temporary contract. This role supports daily HR operations and plays a key part in keeping things running smoothly. Duties and Responsibilities: Duties include but not limited to: Essential:
Answer incoming HR-related phone calls and direct inquiries as needed Monitor and respond to HR emails in a timely and professional manner Employee Transcript Monitoring Employee Registrar Reporting Create and maintain accurate and confidential personnel files Oversee and update the HR calendar, including tracking key dates and events Provide support in the hiring process, including interview coordination and candidate communication Assist with onboarding new hires, including but not limited to preparing materials and delivering presentations Perform other administrative tasks as needed to support the HR team
Requirements:
Required Qualifications:
Prior experience in an administrative or HR support role preferred Strong attention to detail and ability to stay organized Comfortable working with confidential information Excellent written and verbal communication skills Proficient in Microsoft Office (Word, Excel, Outlook) Able to work independently and manage multiple tasks
Additional Information:
Disability Accommodations
Westfield State University is committed to the full inclusion of individuals with disabilities and will ensure the availability of reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources at (413) 572-8809 or visit us in the Horace Mann Building, 1st floor.
Background Check
Employment is contingent upon the successful completion and review of a background check. A criminal record will not automatically disqualify an applicant from consideration.
Application Instructions:
An on-line application is required.
Interested candidates should electronically attach the following documents:
Resume Cover Letter Contact information for three references *
* Provide the contact information for reference providers in the reference section of the online application.
Deadline: The job posting will be open a minimum of five days and, if needed, will remain open until finalists have been selected.
NOTE: If you need assistance completing your application please contact our online Help Desk . The link to the help desk can be found at the top of the page via Contact Us.