Government Jobs
Finance Technician
Under general supervision of the Administrative Services Director performs a variety of technical and clerical accounting tasks related to the preparation, maintenance, and processing of accounting and financial transactions; applies technical knowledge and application of the principles and practices of bookkeeping to support general accounting, fixed assets, payroll, procurement, budget, and/or other types of financial administration activities. The Finance Technician also provides a wide range of specialized financial and administrative support services related to accounts payable, accounts receivable, payroll, and procurement. Essential and other important responsibilities and duties may include, but are not limited to, the following: Reviews, verifies, and records a variety of accounting and financial transactions in accordance with established processes and procedures; posts, balances, and reconciles transactions to the general ledger; calculates and makes adjustments; allocates payments to proper account; verifies account balances and available funds; prepares and maintains deposit and treasurer receipts. Reviews and processes purchase orders and invoices batches; prepares documentation for payment; enters and verifies data into the financial management system to produce payment for the Finance Division and the Information Technology Division. Provides information to the public and City staff that requires use of judgement and interpretation of policies, rules, and procedures; researches and resolves issues. Daily cash receipting of checks, cash, and credit card, ACH, and vacation rental credit card payment transactions. Reviews, verifies, and processes deposits for all City-wide departments on the following business day. Reviews appropriate back-up documentation, uploads, and attaches to the correct cash receipting transactions. Verifies naming conventions of Journal entries and updates if applicable and attaches the necessary documents. Reviews, verifies, and processes various requests for cash and payment such as petty cash, travel advance, and reimbursement requests; verifies proper approval, account numbers, and amounts; ensures compliance with City policy and procedure; prepares receipts as required. Reviews and processes purchase requests, contracts, and agreements in accordance with the City's purchasing ordinance and City Council action; generates and issues purchase orders. Prepares and maintains a variety of statistical data and records; runs, balances, audits, and prepares a variety of related reports, including Utility Users Tax, Transient Occupancy Tax, Cultivation and Dispensary Reports. Oversee procurement card (CalCard) transactions, reviews GL accounts and receipts, process payments and prepare the purchase order and invoice. Maintains various subsidiary ledgers, auditing and reconciling reports and information, posting data as required. Make complex arithmetic, financial or statistical calculations. Performs responsible accounting and financial office support work. Reviews invoices and related documentation; reviews and reconciles reports; researches and assembles information from a variety of sources for the completion of forms or the preparation of reports. Prepares responses to Public Records Act requests. Accept payments over the counter, over the phone, and prepares cash receipts for receivables. Manages and reconciles city-wide accounts, such as Amazon and Staples. Assist with the AP check runs; such as processing special check runs, EFTPS/wire check runs (for recording purposes only), and stuffing/stamping envelopes with checks to take to the Post Office. Assist with payroll processing as needed. Provide administrative support to department staff and Director as needed, manages the Director's calendar and orders supplies for the department. Perform other related duties as assigned. Knowledge of: Basic operations, services and activities of a financial processing system. Principles of financial record keeping, bookkeeping, auditing, budgeting, and basic governmental accounting principles and practices. Business arithmetic, including percentages and decimals, and credit collection methods. Proper English usage, spelling, grammar, punctuation and vocabulary. Principles of customer service. Technical principles and practices of researching, compiling, and reporting on financial information. Ability to: Ensure all accounts are correctly coded and recorded. Prepare, maintain and reconcile various complex financial, accounting, payroll, statistical, auditing and numerical records. Perform cashiering functions including reconciling revenue activity and preparation of centralized bank deposits. Prepare and maintain accounting records. Organize, research, and maintain office files. Create and effectively use spreadsheets. Make arithmetic calculations with speed and accuracy using initiative and sound independent judgement within established guidelines. Operate a calculator, a personal computer to input, retrieve, and maintain data and other modern office equipment. Perform clerical work accurately; maintain confidentiality and handle sensitive data or information. Communicate effectively by telephone, email, and in person. Establish and maintain effective working relationships with City staff and the public. Ability to successfully pass a pre-employment physical. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: High School diploma or the equivalent, supplemented by college level or specialized course work in payroll, accounting, business administration, or a related field. Three (3) years of increasingly responsible financial or accounting experience. Valid California driver's license with a good driving record at time of appointment. Office environment, exposure to computer screens. Essential and marginal functions may require maintaining physical conditions necessary for sitting for prolonged periods of time.
Under general supervision of the Administrative Services Director performs a variety of technical and clerical accounting tasks related to the preparation, maintenance, and processing of accounting and financial transactions; applies technical knowledge and application of the principles and practices of bookkeeping to support general accounting, fixed assets, payroll, procurement, budget, and/or other types of financial administration activities. The Finance Technician also provides a wide range of specialized financial and administrative support services related to accounts payable, accounts receivable, payroll, and procurement. Essential and other important responsibilities and duties may include, but are not limited to, the following: Reviews, verifies, and records a variety of accounting and financial transactions in accordance with established processes and procedures; posts, balances, and reconciles transactions to the general ledger; calculates and makes adjustments; allocates payments to proper account; verifies account balances and available funds; prepares and maintains deposit and treasurer receipts. Reviews and processes purchase orders and invoices batches; prepares documentation for payment; enters and verifies data into the financial management system to produce payment for the Finance Division and the Information Technology Division. Provides information to the public and City staff that requires use of judgement and interpretation of policies, rules, and procedures; researches and resolves issues. Daily cash receipting of checks, cash, and credit card, ACH, and vacation rental credit card payment transactions. Reviews, verifies, and processes deposits for all City-wide departments on the following business day. Reviews appropriate back-up documentation, uploads, and attaches to the correct cash receipting transactions. Verifies naming conventions of Journal entries and updates if applicable and attaches the necessary documents. Reviews, verifies, and processes various requests for cash and payment such as petty cash, travel advance, and reimbursement requests; verifies proper approval, account numbers, and amounts; ensures compliance with City policy and procedure; prepares receipts as required. Reviews and processes purchase requests, contracts, and agreements in accordance with the City's purchasing ordinance and City Council action; generates and issues purchase orders. Prepares and maintains a variety of statistical data and records; runs, balances, audits, and prepares a variety of related reports, including Utility Users Tax, Transient Occupancy Tax, Cultivation and Dispensary Reports. Oversee procurement card (CalCard) transactions, reviews GL accounts and receipts, process payments and prepare the purchase order and invoice. Maintains various subsidiary ledgers, auditing and reconciling reports and information, posting data as required. Make complex arithmetic, financial or statistical calculations. Performs responsible accounting and financial office support work. Reviews invoices and related documentation; reviews and reconciles reports; researches and assembles information from a variety of sources for the completion of forms or the preparation of reports. Prepares responses to Public Records Act requests. Accept payments over the counter, over the phone, and prepares cash receipts for receivables. Manages and reconciles city-wide accounts, such as Amazon and Staples. Assist with the AP check runs; such as processing special check runs, EFTPS/wire check runs (for recording purposes only), and stuffing/stamping envelopes with checks to take to the Post Office. Assist with payroll processing as needed. Provide administrative support to department staff and Director as needed, manages the Director's calendar and orders supplies for the department. Perform other related duties as assigned. Knowledge of: Basic operations, services and activities of a financial processing system. Principles of financial record keeping, bookkeeping, auditing, budgeting, and basic governmental accounting principles and practices. Business arithmetic, including percentages and decimals, and credit collection methods. Proper English usage, spelling, grammar, punctuation and vocabulary. Principles of customer service. Technical principles and practices of researching, compiling, and reporting on financial information. Ability to: Ensure all accounts are correctly coded and recorded. Prepare, maintain and reconcile various complex financial, accounting, payroll, statistical, auditing and numerical records. Perform cashiering functions including reconciling revenue activity and preparation of centralized bank deposits. Prepare and maintain accounting records. Organize, research, and maintain office files. Create and effectively use spreadsheets. Make arithmetic calculations with speed and accuracy using initiative and sound independent judgement within established guidelines. Operate a calculator, a personal computer to input, retrieve, and maintain data and other modern office equipment. Perform clerical work accurately; maintain confidentiality and handle sensitive data or information. Communicate effectively by telephone, email, and in person. Establish and maintain effective working relationships with City staff and the public. Ability to successfully pass a pre-employment physical. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: High School diploma or the equivalent, supplemented by college level or specialized course work in payroll, accounting, business administration, or a related field. Three (3) years of increasingly responsible financial or accounting experience. Valid California driver's license with a good driving record at time of appointment. Office environment, exposure to computer screens. Essential and marginal functions may require maintaining physical conditions necessary for sitting for prolonged periods of time.