Government Jobs
SENIOR ADMINISTRATIVE ASSISTANT- SPORT OPERATIONS- TEMP
Government Jobs, Cary, North Carolina, United States, 27511
Senior Administrative Assistant
Cary's Parks, Recreation, and Cultural Resources Department is seeking a creative, organized, and community-oriented Senior Administrative Assistant to join our team! This position will play an essential role in coordinating facility rentals, managing website and social media, and performing data entry. The role requires considerable initiative, independent judgment, and strong communication skills. Work will require a flexible schedule with weekday availability being the priority, and occasional evening or weekend availability as needed. This is a part-time, non-benefited, year-round position, up to 20 hours a week, with a maximum of 999 hours per year. Typical tasks include: Serving as the lead office support person for rentals and events Coordinating with outside user groups to ensure accuracy and completeness of rentals Coordinating with Sports Programming and other departmental staff on the use of ballfields and sand volleyball courts Participating in interviews, reference checks, hiring, and training processes Handling staff trainings Handling special projects, events, and special assignments Interpreting departmental policy and answering difficult questions Answering calls and emails, receiving citizen complaints and requests for services Taking and transcribing dictation of correspondence, memoranda, proposals, specifications, contracts, reports, and other materials Designing, developing, and coordinating publication of information on the Internet and printing of department booklets, brochures, and forms Checking and reviewing data for accuracy, completeness, and conformance to established standards Collecting and interpreting data for records and reports Composng routine correspondence, sorting and distributing mail Operating standard office equipment, including use of personal computer and related software Ensuring that assigned Web pages are accurate, timely, and complete Performing other job-related tasks as required Knowledge, skills, and abilities include: Comprehensive knowledge of standard office practices and procedures, equipment, and secretarial techniques Comprehensive knowledge of Excel Comprehensive knowledge of computers and related software (such as Microsoft Office 365) Ability to remain organized, multitask, and work independently Ability to complete assignments accurately and prior to the established deadline Ability to keep moderately complex records and prepare reports from such records Ability to communicate with the public and coworkers tactfully and constructively Ability to supervise other personnel Ability to understand and effectively carry out verbal and written instructions Ability to acquire technical knowledge of Cary's policies, procedures and the services of the department Minimum and preferred qualifications include: Education and experience equivalent to an associate degree in Business, Communication, Marketing, or a related field. Preference will be given to candidates who have some experience performing administrative or clerical work and some experience with a recreation software, such as RecTrac. Physical requirements include the ability to see, hear, lift, talk, and perform the tasks listed above. Dexterity in the hands for typing and operation of standard office equipment is necessary. Visual acuity is necessary to read handwritten and typewritten materials and operate a computer terminal. Conditions of employment include drug testing and background check (which may include criminal check, education verification and credit history review) prior to employment.
Cary's Parks, Recreation, and Cultural Resources Department is seeking a creative, organized, and community-oriented Senior Administrative Assistant to join our team! This position will play an essential role in coordinating facility rentals, managing website and social media, and performing data entry. The role requires considerable initiative, independent judgment, and strong communication skills. Work will require a flexible schedule with weekday availability being the priority, and occasional evening or weekend availability as needed. This is a part-time, non-benefited, year-round position, up to 20 hours a week, with a maximum of 999 hours per year. Typical tasks include: Serving as the lead office support person for rentals and events Coordinating with outside user groups to ensure accuracy and completeness of rentals Coordinating with Sports Programming and other departmental staff on the use of ballfields and sand volleyball courts Participating in interviews, reference checks, hiring, and training processes Handling staff trainings Handling special projects, events, and special assignments Interpreting departmental policy and answering difficult questions Answering calls and emails, receiving citizen complaints and requests for services Taking and transcribing dictation of correspondence, memoranda, proposals, specifications, contracts, reports, and other materials Designing, developing, and coordinating publication of information on the Internet and printing of department booklets, brochures, and forms Checking and reviewing data for accuracy, completeness, and conformance to established standards Collecting and interpreting data for records and reports Composng routine correspondence, sorting and distributing mail Operating standard office equipment, including use of personal computer and related software Ensuring that assigned Web pages are accurate, timely, and complete Performing other job-related tasks as required Knowledge, skills, and abilities include: Comprehensive knowledge of standard office practices and procedures, equipment, and secretarial techniques Comprehensive knowledge of Excel Comprehensive knowledge of computers and related software (such as Microsoft Office 365) Ability to remain organized, multitask, and work independently Ability to complete assignments accurately and prior to the established deadline Ability to keep moderately complex records and prepare reports from such records Ability to communicate with the public and coworkers tactfully and constructively Ability to supervise other personnel Ability to understand and effectively carry out verbal and written instructions Ability to acquire technical knowledge of Cary's policies, procedures and the services of the department Minimum and preferred qualifications include: Education and experience equivalent to an associate degree in Business, Communication, Marketing, or a related field. Preference will be given to candidates who have some experience performing administrative or clerical work and some experience with a recreation software, such as RecTrac. Physical requirements include the ability to see, hear, lift, talk, and perform the tasks listed above. Dexterity in the hands for typing and operation of standard office equipment is necessary. Visual acuity is necessary to read handwritten and typewritten materials and operate a computer terminal. Conditions of employment include drug testing and background check (which may include criminal check, education verification and credit history review) prior to employment.