Legal Administrative Assistant Job at Robert Half in Albany

We are seeking a highly organized, detail-oriented Legal Administrative Assistant in Albany, NY on site to join our team. Working closely with the Legal Assistant and team, this individual will perform a variety of paraprofessional and administrative tasks to support the Trusts & Estates Section. The ideal candidate will have strong proofreading skills, be comfortable learning court processes and electronic filing systems, and demonstrate the ability to manage multiple priorities with accuracy and professionalism.

Key Responsibilities

• Open and review incoming mail and electronic submissions to identify, sort, and distribute to the appropriate AAGs.
• Open new matters in NYMatters, create and maintain file folders, and organize case materials.
• Generate and send registration letters; deposit checks received by the office.
• Scan and upload court notices, wills, trusts, pleadings, and accountings into Word directories and data management systems.
• Update case information in data management systems, including adding notes and documents, archiving files, and processing archive requests.
• Draft and respond to correspondence via email and telephone on behalf of AAGs.
• Provide assistance to the public and attorneys by responding to inquiries in a professional manner.
• Review, print, scan, email, and mail legal documents as directed.
• Manage case closures in NYMatters.
• Calendar meetings, deadlines, and key dates for the Trusts & Estates Section.
• Assist AAGs in litigation preparation, including drafting petitions, compiling discovery, filing court documents, and preparing trial materials.
• Perform other administrative and legal support tasks as assigned.
• Handle confidential and sensitive information with discretion, maintaining compliance with office policies and legal standards.

Qualifications

• Prior administrative or clerical experience, preferably in a legal or professional services environment.
• Strong attention to detail and excellent proofreading skills.
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel).
• Ability to learn and navigate multiple data management systems, including NYMatters and the New York State Court Electronic Filing (NYSCEF) system.
• Comfort with basic math for reviewing trusts and estates accounting documents.
• Excellent organizational, time management, and communication skills.
• Ability to take direction and work both independently and as part of a team.
• Professionalism when corresponding with attorneys, court personnel, and the public.
•  Education: High School Diploma or Equivalent  

Preferred Qualifications

• Knowledge of Surrogate Court forms and processes (training provided if unfamiliar).
• Prior experience working in a legal office, law firm, or government agency.
• Willingness to learn Surrogate Court forms and procedures.