Pima County
Job Title: Superior Court Administrative Support
Position provides a variety of customer service, and administrative support for Superior Court, making decisions directly related to court case management and scheduling of hearings. Responsible for the review of case documents, timely and accurate scheduling of court calendar events, preparing court documents and ensuring efficient case processing. Includes considerable public contact in person and on the telephone. Salary Range: Min-$20.83 to $22.65 First review for this position will be September 15, 2025 Open Until Filled Distinguishing Characteristics: This is a classified position that reports to the Supervisor, Court Services. The incumbent performs duties under general supervision and has no supervisory responsibilities. Minimum Qualifications: A High School diploma or equivalent G.E.D. certificate and three years of administrative/clerical work experience, or a Bachelors' degree. Or, any equivalent combination of experience, training and/or education approved by Human Resources. Preference may be given to administrative work experience that involved the preparation and processing of legal documents or providing clerical support in a court position, in a law office, in law enforcement, and/or in corrections. Essential Duties & Functions: The essential functions for this position are performed in support of each court bench such as civil, criminal, family law, and probate. Incumbents may cross-train between benches or stay in support of one bench. Incumbents are expected to learn that the process, flow of cases, and documents will differ between benches when they perform their duties. In addition, incumbents may be expected to learn and support office functions of other court departments. Prepares and maintains calendars of court events to determine prioritization of events, efficient use of courtroom space, and the usage of time of courtroom personnel. Coordinates case management functions with judicial staff and other court departments such as jury commissioner's office, court interpreters', probation and the Clerk of Court's Office. Interacts with court divisions, the legal community, and mental health providers via emails and written notices to coordinate case-related activities and maintain the flow of case processing. Schedules hearings for one or more of the court benches, and problem solves the variety of issues that occur with the case-flow management process. Schedules settlement conferences in civil, family law, and probate benches and appoints arbitrators upon order. Provides case information to concerned parties and the public using both manual and automated systems. Attends court hearings, notates significant actions taken in courtroom, and enters pertinent information into the court's database. Schedules Pro Tempores to hear matters when judges are not available. Reassigns cases resulting from recusals and/or notices of change of a judge. Reviews case files and individual legal documents to ensure completeness of records, timeliness of case flow and compliance with court protocol and judicial rules and procedures. Determines further action as required and issues appropriate notices or orders as directed. Prepares legal notices and court orders for the Judge's signature. Perform a variety of administrative tasks related to Supreme Court Rule 11 or other mental health proceedings including Guilty Except Insane (GEI), Sexually Violent Persons (SVP), IQ in death penalty cases and Mental Health Court (MHC). Reviews and prepares collateral information for exchange to doctors or mental health professionals treating defendants at court order. Maintains and operates office equipment such as fax machines, copiers, desktop computers, calculators, and paper shredders. Additional Responsibilities/Duties: Crosstrain amongst the four court benches to the extent possible. Performs other related duties and projects as assigned. Knowledge, Skills, and Abilities: Must have a general knowledge of legal procedures, practices, and terminology. Must have a good knowledge of business English, the skills to employ grammar, punctuation, and spelling in written notices and/or documents, and a good mathematical aptitude. Must have the knowledge of Microsoft Office software and the skills to enter, modify, and retrieve information in a multipart database. Must have the decision-making skills to prioritize and complete assigned tasks in a flexible, efficient, and accurate manner. Must have the ability to perform work to established time constraints and deadlines. Must have the ability to communicate effectively with a diverse group of coworkers, judicial staff, attorneys, doctors, mental health providers, community professionals, and the public. Must have the ability to work effectively within a team-based environment. Physical/Sensory Items: Typically performs duties in an office environment and may lift materials and/or equipment 20 lbs. or less.
Position provides a variety of customer service, and administrative support for Superior Court, making decisions directly related to court case management and scheduling of hearings. Responsible for the review of case documents, timely and accurate scheduling of court calendar events, preparing court documents and ensuring efficient case processing. Includes considerable public contact in person and on the telephone. Salary Range: Min-$20.83 to $22.65 First review for this position will be September 15, 2025 Open Until Filled Distinguishing Characteristics: This is a classified position that reports to the Supervisor, Court Services. The incumbent performs duties under general supervision and has no supervisory responsibilities. Minimum Qualifications: A High School diploma or equivalent G.E.D. certificate and three years of administrative/clerical work experience, or a Bachelors' degree. Or, any equivalent combination of experience, training and/or education approved by Human Resources. Preference may be given to administrative work experience that involved the preparation and processing of legal documents or providing clerical support in a court position, in a law office, in law enforcement, and/or in corrections. Essential Duties & Functions: The essential functions for this position are performed in support of each court bench such as civil, criminal, family law, and probate. Incumbents may cross-train between benches or stay in support of one bench. Incumbents are expected to learn that the process, flow of cases, and documents will differ between benches when they perform their duties. In addition, incumbents may be expected to learn and support office functions of other court departments. Prepares and maintains calendars of court events to determine prioritization of events, efficient use of courtroom space, and the usage of time of courtroom personnel. Coordinates case management functions with judicial staff and other court departments such as jury commissioner's office, court interpreters', probation and the Clerk of Court's Office. Interacts with court divisions, the legal community, and mental health providers via emails and written notices to coordinate case-related activities and maintain the flow of case processing. Schedules hearings for one or more of the court benches, and problem solves the variety of issues that occur with the case-flow management process. Schedules settlement conferences in civil, family law, and probate benches and appoints arbitrators upon order. Provides case information to concerned parties and the public using both manual and automated systems. Attends court hearings, notates significant actions taken in courtroom, and enters pertinent information into the court's database. Schedules Pro Tempores to hear matters when judges are not available. Reassigns cases resulting from recusals and/or notices of change of a judge. Reviews case files and individual legal documents to ensure completeness of records, timeliness of case flow and compliance with court protocol and judicial rules and procedures. Determines further action as required and issues appropriate notices or orders as directed. Prepares legal notices and court orders for the Judge's signature. Perform a variety of administrative tasks related to Supreme Court Rule 11 or other mental health proceedings including Guilty Except Insane (GEI), Sexually Violent Persons (SVP), IQ in death penalty cases and Mental Health Court (MHC). Reviews and prepares collateral information for exchange to doctors or mental health professionals treating defendants at court order. Maintains and operates office equipment such as fax machines, copiers, desktop computers, calculators, and paper shredders. Additional Responsibilities/Duties: Crosstrain amongst the four court benches to the extent possible. Performs other related duties and projects as assigned. Knowledge, Skills, and Abilities: Must have a general knowledge of legal procedures, practices, and terminology. Must have a good knowledge of business English, the skills to employ grammar, punctuation, and spelling in written notices and/or documents, and a good mathematical aptitude. Must have the knowledge of Microsoft Office software and the skills to enter, modify, and retrieve information in a multipart database. Must have the decision-making skills to prioritize and complete assigned tasks in a flexible, efficient, and accurate manner. Must have the ability to perform work to established time constraints and deadlines. Must have the ability to communicate effectively with a diverse group of coworkers, judicial staff, attorneys, doctors, mental health providers, community professionals, and the public. Must have the ability to work effectively within a team-based environment. Physical/Sensory Items: Typically performs duties in an office environment and may lift materials and/or equipment 20 lbs. or less.