CF Industries is hiring: Administrative Assistant in Modeste

Overview

At CF Industries, our mission is to provide clean energy to feed and fuel the world sustainably. Our employees focus on safe and reliable operations, environmental stewardship, and disciplined capital and corporate management. The Administrative Assistant is responsible for a wide range of duties of a highly responsible and confidential nature, providing administrative support to the Blue Ammonia project and related correspondence in a timely manner to ensure deadlines are met.

Job Summary

The Administrative Assistant is responsible for varied assignments carried out with considerable independence. The incumbent is required to exercise strong decision-making skills and sound judgement. This position includes receiving, logging, documenting, and distributing transmittals for all correspondence requests and supporting project documentation needs.

Major Responsibilities

General

• Support the Project Director in various ways including scheduling meetings/appointments, interfacing with Corporate and Joint Venture partner staff, providing logistical assistance, preparing reports, coordinating itineraries, and handling telephone, messages and emails.
• Organize travel for the Blue Point project team: arrange/modify air, hotel and car rental; manage travel profiles; ensure Travel Authorizations are followed.
• Prepare and distribute routine reports in a timely manner.
• Assist in developing, reporting, and monitoring the Director's budgets for project support expenses.
• Provide administrative assistance to the Project Director and direct reports; retrieve documents as requested and assist in locating specific documents.
• Manage purchases on P-card for event coordination and office supplies; monitor purchases and expenses for adherence to project budget.
• Maintain a professional working relationship with all departments; follow established departmental processes and procedures to support internal controls and identify deficiencies.

II. Supervisory Relationships

• Position Reports To: Site Project Director
• Subordinate Positions: None

III. Incumbent Attributes

• Education: Relevant Bachelor's degree or equivalent combination of education and experience.
• Years of experience: More than 5 years of related work experience typical to complete essential functions.
• Other attributes:
  • Ability to handle several projects and support activities simultaneously; work with restricted, confidential, and sensitive information; adapt to changing environments and multiple priorities with little supervision.
  • Excellent organization, communication, presentation, and interpersonal skills; effective written and verbal communication with diverse audiences.
  • Strong writing and analytical skills with attention to detail and accuracy.
  • Proficiency with Microsoft Office; ability to learn other systems as needed.
  • Must be able to acquire Transportation Worker Identification Credentials (TWIC).
  • Strong communication skills required with personnel of diverse backgrounds.

IV. Position Scope/Contribution

• Breadth of Scope: Typically supporting multiple work areas or processes; impact generally within supported functional areas.
• Communication: Regular written and verbal communication with internal and external customers; may serve as a liaison between supervisor and team.
• Complexity: May encounter complex situations within established procedures; requires problem-solving within normal duties.
• Decision Making Authority: Independent judgment within prior similar situations and precedents.
• Financial Accountability: Minimal to none beyond personal performance.
• Strategic Influence: Does not impact strategic and operational planning and execution.

Compliance and notices

FMLA information and Employee Polygraph Protection Act posters apply. Canada rights information referenced as applicable. If you need any assistance seeking a job opportunity at CF Industries, or require reasonable accommodation with the application process, please call 847-405-2400 or contact talentacquisition@cfindustries.com.