Administrative Assistant Job at University of Central Missouri in Warrensburg

Overview

The University of Central Missouri is an equal employment opportunity employer.

Salary $16.83 Hourly
Location UCMO - Warrensburg, MO
Job Number 999529
Division Athletic Director
Category Administrative Assistant / Higher Education

Description

This position provides administrative support to the Vice President of Intercollegiate Athletics, executive leadership team, and 17 NCAA sports programs. This position also serves as the first point of contact for students, parents, and other customers and patrons. Work with the Asst Athletic Director for Annual Giving with the coordination of special events.

Responsibilities

• Provide direct administrative support to the Vice President of Intercollegiate Athletics, executive leadership team, and department with general secretarial and clerical responsibilities.
• Manage the Vice President of Intercollegiate Athletics and executive leadership team's calendar including scheduling weekly and monthly recurring meetings, and secure necessary meeting spaces as directed.
• Record meeting minutes of regular staff meetings or at the request of the Vice President of Intercollegiate Athletics/any executive leadership team members.
• Gather, review, prioritize, and prepare correspondence on behalf of the Vice President of Intercollegiate Athletics and executive leadership team, including electronic correspondence, bulk mailing, letters, memos, invitations, etc.
• Serve as the first point of contact for all external and internal inquiries relating to the University of Central Missouri Department of Intercollegiate Athletics and associated facilities by answering calls, screening guests, responding to inquiries, and providing excellent customer service to ensure efficient operation of the department.
• Ensure effective office management including office supplies inventory, filing and record keeping, office technology, printing and distribution service requests, and parking services requests and passes, etc.
• Assist the executive leadership team with research and data collection to support strategic objectives.
• Assist the Associate Athletic Director for Business Operations with daily financial activities including Chrome River, UCM Market, Expense Tracking, Invoicing, Receiving Payments, etc.
• Perform other related duties as assigned by the Vice President of Athletics, Associate Athletic Director of Business Operations, or other department members, ranging from executive leadership staff to head coaches.
• Assist with event planning and coordination for athletic special events.
• Work with Athletic compliance and coordinate scholarship awarding and donor recognition on an annual basis.
• Complete game contracts—generate, facilitate and store UCM Athletic game contracts by coordinating with coaches, administration, and UCM General Counsel.

Typical Qualifications

• Education: Associate's degree in business or related field required. Bachelor's degree in any field preferred. Education may be substituted for experience or experience may be substituted for education; substitutions are based on equivalencies: AA = 2 years experience; BA/BS = 4 years experience; MA/MS = 6 years experience; PhD = 8 years experience.
• Experience: Two (2) years administrative assistant and/or executive secretary experience assisting a high-level administrator (e.g., president, vice president, dean, department chair, or director) required.

Special Instructions

• Full-time benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD&D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.
• Part-time benefits-eligible positions: Benefits include generous education assistance for the employee.
• Temporary, adjunct, student employment, or graduate assistant positions: Benefits are not included.
• Completed UCM online application for employment required. Incomplete applications will not be considered.
• A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check prior to employment.
• The University of Central Missouri is an Equal Opportunity Employer.

Benefits

Our faculty and staff are the university's most valuable asset, and our goal is to provide a robust Total Rewards Program designed to help them maintain a happy, healthy, and productive lifestyle.

Highlights from UCM's total rewards package for full-time employees include: 30.25% (staff) and 6% (faculty) defined retirement contribution, paid by the university; Voluntary Tax-Sheltered Annuity (TSA) programs (403(b) and 457(b)); Employees can earn up to full tuition (15 credit hours) for themselves per academic year. Full-time employees are also eligible for up to $175 towards non-credit courses each fiscal year. Employees can earn up to full tuition for their dependents; Comprehensive medical, dental, and vision plans that begin on the first of the month following your date of hire; University-paid basic life insurance and disability coverage; Generous leave accruals; UCM Childcare Center on Warrensburg campus; Student Recreation and Wellness Center (SRWC) free to all employees; Employee Assistance Program; Employee Discount Program through Working Advantage; To learn more about benefits available as a UCM employee, visit our benefits page.

Equal employment opportunity, including veterans and individuals with disabilities.

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