Administrative Assistant Job at Leland Management in Kissimmee

Overview

Join our Team! Leland Management is seeking an Administrative Assistant for one of our communities in the Celebration, FL area. Join our team to learn why the Orlando Business Journal has named us one of Central Florida’s Best Places to Work for 15 consecutive years, including winning first place in our category for 2021! The position is full-time (Monday thru Friday from 9:00am to 5:00pm) with competitive pay and excellent benefits. Under the direction of the Community Association Manager, this position requires an onsite presence.

Responsibilities

• Onsite presence required; involved in events and administrative work and act as point of contact for all residents.
• Provide support to ensure efficient operation of the HOA office and accomplish daily activities.
• Check messages at 9:00 AM and after lunch; take detailed messages and forward to the Property Manager; greet residents and walk-ins.
• Meet with new residents and provide a "Welcome Pkg."
• Obtain copies of leases or HUD sheets, have tenants fill out parking forms, and manage related paperwork.
• Type miscellaneous reports in Word/Excel; copy, fax, scan, and email as needed.
• Check mail daily and deliver to Manager; maintain a clean office, restrooms, and supplies; manage parking permits, visitor tags, and bike stickers with proper verification.
• Log and track parking permit registrations; update Excel spreadsheets and notify the Board weekly.
• Assist residents or guests; take messages or contact the Manager as needed.
• Handle key-seout procedures with owner approval only; manage the Key Sign Out Sheet and ensure returns.
• adhere to office hours (9 AM – 5 PM); observe breaks; communicate time off or appointments in advance.
• Record new leases with contact information, update Caliber, and notify relevant parties about new residents and utility setup once applicable.
• The Gym is for residents; provide 4-digit access codes and ensure proper use according to procedures.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

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