Vesta Property Services is hiring: Administrative Assistant in Saint Petersburg

Overview

COMPANY OVERVIEW: Together We Soar! Vesta Property Services has been in the industry for more than 25 years and holds over 800 community management contracts while serving the amenity needs of Florida's most prestigious communities. We employ over 1,000 associates and are rated as one of Florida’s Top Workplaces. We support professional development with training, coaching and regular feedback, and we have a collaborative culture supported by our EAGLE PRIDE values.

JOB SUMMARY: Your Flight Plan! The Administrative Assistant facilitates the efficient operation of the assigned department or facility by performing a variety of clerical and administrative tasks. Responsibilities include typing, filing and scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. The role handles non-routine correspondence and highly confidential information. Independent judgment is required to plan, prioritize and organize a diversified workload and may recommend changes in office practices or procedures.

Responsibilities and Duties

• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
• Performs desktop publishing and creates/develops visual presentations.
• Establishes, develops, maintains and updates filing system; retrieves information when needed.
• Organizes and prioritizes large volumes of information and calls.
• Sorts and distributes mail; drafts written responses as needed.
• Responds to regularly occurring requests for information.
• Answers phones and handles messages; collaborates with other departments to cover phones.
• Acts as a liaison with other departments and outside agencies; handles confidential information and explains policies when necessary.
• Works independently and in a team on special nonrecurring and ongoing projects; may act as project manager for special projects (planning/presentations, disseminating information, coordinating direct mailings, creating brochures).
• Types and designs general correspondence, memos, charts, graphs, business plans, etc.; proofreads copy for accuracy and clarity.
• This position has no supervisory responsibilities.

Required Experience and Qualifications

• High school diploma.
• Prior administrative experience.
• Occasional travel may be required.

Physical Demands and Work Environment

• This is largely a sedentary role; some filing is required and may require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
• Ability to lift up to 15 lbs.

Benefits

We offer a comprehensive benefits program including medical, dental and vision, life and disability, 401K retirement plans, Health Savings Account, Flexible Spending Account and Pet Discount Plan. We also provide support through free counseling sessions, legal advice, professional development, and an outstanding referral program for full-time and part-time staff associates.

EEO and Other Policies

AAP/EEO Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DRUG FREE WORKPLACE In compliance with the Drug-Free Workplace Act of 1988, Vesta Property Services is committed to providing a safe, quality-oriented and productive work environment in which the elimination of drug and alcohol use and abuse is essential to health, safety and security.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative