Administrative Assistant Job at Markel in Richmond

Overview

What part will you play? If you’re looking for a place where you can make a meaningful difference, you’ve found it. The Administrative Assistant provides support to the CTO, CISO and/or assigned members of the IT leadership team including, but not limited to, preparing, revising, and developing documents; maintaining and/or monitoring calendars, files, e-mails, deadlines and appointments; making travel arrangements; procuring supplies and processing invoices; coordinating meetings; acting as a liaison to other departments; and completing assigned projects.

Job Responsibilities

• Partner with CTO, CISO and/or assigned members of the IT leadership team, maintaining frequent contact with internal and external clients.
• Ensure the smooth function of meetings and correspondences involving the CTO, CISO and/or assigned IT leadership team.
• Manage deliverables to the CTO, CISO and/or assigned IT leadership team and provide necessary reporting.
• Create and edit presentations, documents and reports for the IT leadership team as required.
• Serve as the first point of contact for visitors and callers when contacting the executive team; demonstrate poise and excellent interpersonal skills.
• Coordinate travel arrangements for the CTO, CISO and/or assigned members, including airline, hotel, car rental, driver reservations as requested, within company travel guidelines and cost-conscious whenever possible.
• Manage expense reporting process for the CTO, CISO and IT leadership team.
• Maintain assigned Outlook Calendars to ensure meetings are booked accurately, rescheduled as needed, and remind executives of times and locations to maximize time.
• Plan, organize and facilitate meetings, special events, activities, catering needs, etc.; ensure cost-effective use of resources to meet customer needs.
• Handle information requests, conduct research, prepare correspondence, agendas, handouts, expense reports, statistical reports, presentations, and arrange conference calls.
• Stay current on business operations and areas of expertise to direct inquiries to the appropriate IT leadership team member for resolution and elevate service levels.
• Maintain office supplies inventory and manage procurement for the Richmond 4501 building and occupied floors; anticipate needs and verify receipt of supplies.
• Other duties as assigned by the CTO, CISO and/or IT leadership team.

Education

• Bachelor’s degree preferred.

Work Experience / Skill Set

• 2+ years’ experience in an administrative assistant role.
• Experience working in an IT organization preferred.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint).
• Experience with M365 Copilot (preferred).
• Excellent written, verbal and interpersonal communication skills, including presentations, with ability to assist in developing an overall communication plan.
• Maintain the highest integrity and confidentiality.
• Strong organizational skills and ability to manage and prioritize multiple assignments.
• Ability to gather and summarize information for reporting purposes.
• Experience in a team-oriented, collaborative environment.
• Works under general supervision of senior management.
• Ability to recognize and solve issues with limited or no supervision.
• Regular, predictable onsite attendance is required.

US Work Authorization

US Work Authorization required. Markel does not provide visa sponsorship for this position, now or in the future.

Who we are

Markel Group (NYSE – MKL) is a fortune 500 company with over 60 offices in 20+ countries, a holding company for insurance, reinsurance, specialist advisory and investment operations around the world.

What’s in it for you

We strive to support our employees in living their lives to the fullest at home and at work. We offer competitive benefits and a range of plans to meet diverse needs, including health, dental and vision insurance options, and 401(k) with employer match, Employee Stock Purchase Plan, PTO, holidays, and parental leave.

Are you ready to play your part?

Choose “Apply Now” to fill out our short application so we can learn more about you.

Equal Opportunity

Markel is an equal opportunity employer. We do not discriminate on the basis of any protected characteristic as defined by applicable law. If you require accommodation through the application process, please email rarecruiting@markel.com. No agencies please.