Human Resources Coordinator Job at GardaWorld in Washington

Overview

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Location: Washington, DC. Full-time position.

Responsibilities

• Candidate Management
  • Interact positively with applicants, guiding them through the application process.
  • Manage applicants' progress through the applicant tracking system, overseeing all steps and statuses.
  • Collaborate with branch staff to screen, interview, and extend job offers to candidates; conduct new-employee orientations.
  • Administer drug screens, fingerprinting, and background checks for candidates with conditional job offers.
  • Schedule employee orientation, including enrollment in the Learning Management System.
  • Communicate benefits to new hires, during employment changes, and during open enrollment.
  • Review training hours reports for accuracy before payroll processing.
  • Transition candidates into WinTeam and complete necessary post-hire maintenance.
  • Conduct employment verifications as needed.

• Employee Management
  • Build and maintain branch employment records and reports, adhering to GardaWorld record retention policies (including I-9s, W-4s, direct deposit elections/paycards).
  • Manage uniform inventory, place orders, review invoices, and schedule restocking.
  • Verify licenses and ensure compliance reporting.
  • Issue employee name badges.
  • Process terminations and respond to unemployment claims.
  • Maintain transfer request reports.
  • Monitor driver compliance.
  • Ensure WinTeam data integrity, including all employee status changes.

• Other Responsibilities
  • Coordinate employee engagement efforts, including surveys, new hire orientation, special events, and recognition programs.
  • Maintain OSHA documentation, support EEO-1 report filing, and ensure compliance with EEO regulations.
  • Communicate state and local employment law changes to the Regional HR Leader (RHRL).
  • Facilitate and coordinate safety, workers compensation programs, and IQAs.
  • Assist walk-in applicants and employees, providing computer support as needed.
  • Answer branch phones as required.
  • Perform other related duties as assigned.

Your Qualifications

• High school diploma required; Associates or Bachelor’s degree in human resources management or related field is preferred.
• 1-3 years of experience in a fast-paced, human resources environment.
• Microsoft Office Suite proficiency.
• Tech-savvy with experience in both proprietary and mass market systems.
• Authorized to work in the United States; able to pass an extensive screening process.
• Legally authorized to work in the United States.

Competencies

• Hands-on Approach
• Business Acumen
• Problem Solving
• Communication
• Consultation
• Cultural Awareness
• Leadership & Navigation
• Relationship Management
• Ethical Practice
• Resilience

Ideal Skills, Characteristics, & Experiences

• Results and people-oriented, balancing business considerations
• Process-driven mentality
• Highly organized
• Self-motivated with a high sense of urgency
• Stable, progressive work history
• Excellent communication skills
• Acts with integrity
• Resilient and adaptable
• Competitive spirit
• Ability to develop relationships at all levels
• Willingness to get involved in all aspects of the business

GardaWorld is an equal employment opportunity employer. This policy applies to all terms and conditions of employment without regard to race, color, religion, sex, national origin, age, veteran status, or disability.

License # 1184726

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Human Resources
• Industries: Security and Investigations