Office Administrator/HR Administrator

Job Location: Aberdeen Proving Ground, MD Envision is looking for a dynamic Office Administrator/HR Administrator to handle the responsibilities of Envision’s Aberdeen Proving Ground, MD office. This position will require essential leadership and oversight for daily office operations. This role requires a proactive, highly organized, and resourceful individual who can ensure efficient management of administrative functions, coordinate records and correspondence, and oversee office security and access processes. This individual will play a key role in supporting our employees and partnering with business leaders to align strategies with organizational goals. The ideal candidate is a proactive leader with a passion for people, process improvement, and organizational development. This individual needs to be able to work with little to no supervision. Key Responsibilities: Office Management duties: • Independently open, close and maintain the APG, MD office. • Assigned as the Resident Agent for the Corporation here in Maryland. • Assist in office security as a Safe & Key Custodian and maintain the operation of the security cameras. • Responsible for telephone coverage as well as greeting and log-in visitors who visit the MD office. • Join the weekly conference calls with the President, Business Development and Proposal team discussing Capture/Government opportunities. • Coordinating a schedule for the MD conference room to hold meetings and luncheons with Government employees, Business Development and Envision employees from the various contracts. • Attend Job Fairs and assist the Envision recruiter. • Attend luncheons with professional groups while helping to market EIS. • Proficient in Microsoft Word, Excel, Power Point, and SharePoint. • Order and track all supplies for printers, computers, general office, kitchen, and restroom. • Hire and coordinates office cleaning on a bi-weekly basis. • Manage vendor relationships including office supplies, maintenance services, and IT support. • Ensure office compliance with health and safety regulations and company policies. • Maintain office budget, track expenditures, and report on spending. • Maintain inventory of office equipment and schedule repairs or upgrades as needed. • Manage day-to-day office operations including scheduling, supplies procurement, and facilities maintenance. HR Duties: • Lead and manage various HR functions, including onboarding, employee relations, performance management, and compliance. • Ability to handle employee relations and conflict resolution. • Maintains employee HR records, ensuring completion and accuracy of details such as government forms, employee contact information and other key personnel files and documents. • Performs administrative and record-keeping tasks related to staffing changes, which may include layoffs, resignations, terminations, disability, and extended leaves of absence. Prepare HR out-processing documents and initiate debriefing and out-processing of all exiting employees. • Coordinates and manages Open Enrollment Benefits, which may include collecting and submitting employee information and notice of change in status to health, dental, life, disability, and other insurance related information. • Involved with maintaining compliance with federal, state and local employment laws. Oversee government reports which include I-9 verification, EEO-1 filings, and other compliance reviews. • Knowledge of E-Verify system. • Developed and maintains the employee directory as well as recruitment reports for management. • Coordinates making employee badges for all new hires • Develop and implement HR policies and procedures that support a positive and productive work environment. • Assist the Facility Security Officer (FSO) with various tasks. Preferred Qualifications: • Bachelor’s degree in human resources, Business Administration, or a related field preferred. Or Human Resources certificate course completion • 3-5 years of experience in HR roles • Basic knowledge of employment laws, HR policies, and best practices. • Excellent interpersonal, communication, and problem-solving skills. • Experience with HRIS systems and Microsoft Office Suite. • Ability to obtain and maintain any required government security clearance if necessary (this requires US Citizenship) • Experience in government contracting or a similar regulated environment.