Administrative Assistant Job at Nwestco, LLC in Kalispell

Join the Nwestco Revolution!

At Nwestco LLC, we don’t just work in the Petroleum and Car Wash Equipment industry—we lead it. For over 25 years, we’ve set the standard across the Northwest and Rockies, delivering innovation, reliability, and excellence to our customers.

We're on the hunt for a highly skilled Administrative Assistant to join our growing team in Kalispell, MT. If you’re driven, safety-focused, and ready to grow with a company that values your experience, this is your moment.

The pay range starts at $19/hr and goes up from there depending on experience and includes benefits PTO and 401k.

Your Mission:

• Be the first point of contact for incoming calls, providing professional and efficient support.

• Review, code, and reconcile credit card receipts with accuracy.

• Create and process work orders under manager direction in Fieldpoint.

• Manage accounts payable, invoicing, accounts receivable, and credit applications.

• Track customer payments, deposits, and monthly statements.

• Collect, organize, and process branch bills with precision.

• Maintain and order office supplies as needed.

• Support managers and field teams with administrative tasks that keep projects running smoothly.

What You Bring to the Table:

• High school diploma or equivalent (some college or business coursework preferred).

• 1–3 years of administrative, AP, or office support experience—construction or service

• Industry background is a strong plus.

• Experience with NetSuite and/or Fieldpoint (or similar ERP/field service systems).

• Strong communication and interpersonal skills for working with customers, vendors, and colleagues.

• Proficiency in Google Docs/Sheets and the ability to learn new software quickly.

• Exceptional organizational skills, accuracy, and the ability to manage multiple deadlines.

• Problem-solving mindset and initiative to anticipate and resolve billing/collection issues.

Before You Leap:

Some positions require travel and overnight stays. Travel expenses will be covered by Nwestco, LLC

All job offers are contingent upon successful completion of the following:

• Ability to pass pre-employment drug-screening and background check. If the position is classified as safety-sensitive, it requires the applicant to pass a comprehensive drug test, including screening for marijuana, as a condition of employment.

• A valid driver's license with a clean driving record over the past 5 years required.

Why Join Nwestco?

When you join our ranks, you're not just getting a job; you're igniting a career with purpose. We're all about diversity, valuing our people, and a culture of relentless excellence. Here’s what’s in it for you:

• Competitive compensation that appreciates your experience and potential.

• A treasure chest of benefits: 401(k) (with matching!), medical, dental, vision, life insurance, disability coverage, generous PTO, clothing allowance, paid holidays, and more.

• Unparalleled opportunities for career growth – your horizon is limitless.

Nwestco, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, military service, genetic information, or any other characteristic protected by federal, state, or local laws.

If you meet the qualifications and are excited about this opportunity, we encourage you to apply and take the next step in your career with Nwestco LLC.

To learn more about Nwestco, LLC, please visit our website at www.nwestco.com.