East West Bancorp
Executive Assistant
The Executive Assistant is responsible in providing high-level administrative support, oversight and organization in a highly professional and efficient manner to ensure the day-to-day fulfillment of the responsibilities and commitments of several C-suite level Executives. Responsibilities include managing multiple complex calendars, scheduling meetings and events for several C-suite level Executives; coordinating corporate meetings, departmental functions including conference room reservations and setup for board meetings; greeting and maintaining contact with department visitors and clients, serving as first line of communication between clients and bank while delivering excellent customer service and demonstrating a high degree of professionalism and confidentiality; anticipating the needs and applying strategic business thinking to support the Executives; making appropriate, informed decisions regarding the EVPs' scheduling; developing and preparing reports, documents, and presentations for department staff as directed; maintaining accurate bank corporate records/filing system including board related documents to be reviewed by auditors and regulators; screening calls and prioritizing emails; maintaining high level of professionalism and confidentiality in work assignments, documents; processing and maintaining correspondence, files, records and minutes, and performing other specific duties; coordinating detailed travel arrangements at domestic and international level for Executives and Board of Directors; preparing expense reports, submitting timecards, special assignments; maintaining office supplies inventory; assisting with receptionist relief for breaks, lunch and as needed; and performing other duties and special projects as assigned by Executive Assistant. Qualifications include 5-7+ years of related experience in an executive administrative capacity reporting directly to high level executives; experience in a fast paced corporate environment working with executives, management, auditors, regulators, all levels of staff, outside clients; strong organizational skills, attention to detail and problem solving skills; ability to prioritize multiple tasks with minimal supervision; ability to work efficiently and calmly under pressure in a fast paced environment; highly professional and interpersonal skills when dealing with clients, employees, executives and board of directors; self-motivated and proactive with minimal guidance; excellent verbal and written communication; excellent time management skills and ability to prioritize assignments/tasks; must be able to take initiative, adaptable and multi-task to meet multiple deadlines; flexibility in work schedule; and expert in Microsoft Excel, Word and Power Point. The base pay range for this position is USD $60,000.00/Yr. - USD $90,000.00/Yr. Exact offers will be determined based on job-related knowledge, skills, experience, and location.
The Executive Assistant is responsible in providing high-level administrative support, oversight and organization in a highly professional and efficient manner to ensure the day-to-day fulfillment of the responsibilities and commitments of several C-suite level Executives. Responsibilities include managing multiple complex calendars, scheduling meetings and events for several C-suite level Executives; coordinating corporate meetings, departmental functions including conference room reservations and setup for board meetings; greeting and maintaining contact with department visitors and clients, serving as first line of communication between clients and bank while delivering excellent customer service and demonstrating a high degree of professionalism and confidentiality; anticipating the needs and applying strategic business thinking to support the Executives; making appropriate, informed decisions regarding the EVPs' scheduling; developing and preparing reports, documents, and presentations for department staff as directed; maintaining accurate bank corporate records/filing system including board related documents to be reviewed by auditors and regulators; screening calls and prioritizing emails; maintaining high level of professionalism and confidentiality in work assignments, documents; processing and maintaining correspondence, files, records and minutes, and performing other specific duties; coordinating detailed travel arrangements at domestic and international level for Executives and Board of Directors; preparing expense reports, submitting timecards, special assignments; maintaining office supplies inventory; assisting with receptionist relief for breaks, lunch and as needed; and performing other duties and special projects as assigned by Executive Assistant. Qualifications include 5-7+ years of related experience in an executive administrative capacity reporting directly to high level executives; experience in a fast paced corporate environment working with executives, management, auditors, regulators, all levels of staff, outside clients; strong organizational skills, attention to detail and problem solving skills; ability to prioritize multiple tasks with minimal supervision; ability to work efficiently and calmly under pressure in a fast paced environment; highly professional and interpersonal skills when dealing with clients, employees, executives and board of directors; self-motivated and proactive with minimal guidance; excellent verbal and written communication; excellent time management skills and ability to prioritize assignments/tasks; must be able to take initiative, adaptable and multi-task to meet multiple deadlines; flexibility in work schedule; and expert in Microsoft Excel, Word and Power Point. The base pay range for this position is USD $60,000.00/Yr. - USD $90,000.00/Yr. Exact offers will be determined based on job-related knowledge, skills, experience, and location.