Government Jobs
Ballot By Mail Coordinator - Elections
Government Jobs, Georgetown, Texas, United States, 78633
Mail Voting Coordinator
Reporting directly to the Voter Registration Supervisor, responsible for coordinating the mail voting programs for the Williamson County Elections department. Note: Funding for this position is effective 10/01/2025 Examples of work performed include: Serves as the primary contact for the Federal Post Card Application (FPCA) and Ballot-By-Mail programs Answers FPCA and Ballot-By-Mail program questions and informs voters of their options Monitors multiple departmental email accounts relating to mail balloting Accepts, reviews, and processes applications and coordinates the mailing of ballots Works with vendors on setup of election for ballot on demand printing of all mail ballots Emails ballots and all required materials to eligible voters in compliance with all Federal and State laws Assists the Voter Registration Supervisor with Provisional Ballot research Prepares and sends post elections letters to provisional voters to inform them if their ballots were accepted or rejected by the Ballot Board Maintains internal Ballot-By-Mail process and procedure documents Coordinates, recruits, trains, and oversees Ballot Board members Assists with voter registration data entry duties including cancelling, entering, and updating voter information Serves as a primary contact for the election Judge's hotline and assists with complex issues from elections judges and staff Communicates frequently via telephone, e-mail, and in person with poll workers and the general public Cross-trains with office staff in other areas to ensure continuity of departmental operations Attends all meetings and trainings, as required Performs special duties as assigned Organization relationships: Reports directly to
Voter Registration Supervisor Direct Reports
No Physical demands: Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing, and occasional lifting/carrying Environmental factors: Work is primarily indoors in an air-conditioned environment Irregular hours: Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required May be deemed essential personnel in the event of an emergency The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change. Minimum qualifications: Associate degree in Government, Public Administration, Business Administration, Communications, or a related field and one (1) year of experience performing complex office tasks including document production, data entry, and customer service; OR an equivalent combination of education or experience Working knowledge of Microsoft Office Suite Licenses and certifications: Valid driver's license Preferred qualifications: Bachelor's degree in Government, Public Administration, Business Administration, Communications, or a related field Prior experience working in Elections and/or public-sector environment Registered Election Official (REO) certification within two (2) years of employment Certified Election/Registration Administrator (CERA) within five (5) years of employment Employment testing: Criminal background check: Yes Motor Vehicle Record check: No Drug screening: No Physical exam: No Psychological exam: No Additional: N/A Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
Reporting directly to the Voter Registration Supervisor, responsible for coordinating the mail voting programs for the Williamson County Elections department. Note: Funding for this position is effective 10/01/2025 Examples of work performed include: Serves as the primary contact for the Federal Post Card Application (FPCA) and Ballot-By-Mail programs Answers FPCA and Ballot-By-Mail program questions and informs voters of their options Monitors multiple departmental email accounts relating to mail balloting Accepts, reviews, and processes applications and coordinates the mailing of ballots Works with vendors on setup of election for ballot on demand printing of all mail ballots Emails ballots and all required materials to eligible voters in compliance with all Federal and State laws Assists the Voter Registration Supervisor with Provisional Ballot research Prepares and sends post elections letters to provisional voters to inform them if their ballots were accepted or rejected by the Ballot Board Maintains internal Ballot-By-Mail process and procedure documents Coordinates, recruits, trains, and oversees Ballot Board members Assists with voter registration data entry duties including cancelling, entering, and updating voter information Serves as a primary contact for the election Judge's hotline and assists with complex issues from elections judges and staff Communicates frequently via telephone, e-mail, and in person with poll workers and the general public Cross-trains with office staff in other areas to ensure continuity of departmental operations Attends all meetings and trainings, as required Performs special duties as assigned Organization relationships: Reports directly to
Voter Registration Supervisor Direct Reports
No Physical demands: Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing, and occasional lifting/carrying Environmental factors: Work is primarily indoors in an air-conditioned environment Irregular hours: Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required May be deemed essential personnel in the event of an emergency The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change. Minimum qualifications: Associate degree in Government, Public Administration, Business Administration, Communications, or a related field and one (1) year of experience performing complex office tasks including document production, data entry, and customer service; OR an equivalent combination of education or experience Working knowledge of Microsoft Office Suite Licenses and certifications: Valid driver's license Preferred qualifications: Bachelor's degree in Government, Public Administration, Business Administration, Communications, or a related field Prior experience working in Elections and/or public-sector environment Registered Election Official (REO) certification within two (2) years of employment Certified Election/Registration Administrator (CERA) within five (5) years of employment Employment testing: Criminal background check: Yes Motor Vehicle Record check: No Drug screening: No Physical exam: No Psychological exam: No Additional: N/A Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.