PAYETTE is hiring: Administrative Assistant in Boston

Overview

Payette, based in downtown Boston, is a leading architectural design firm specializing in the programming, planning, and design of complex buildings for medical and scientific research, academic teaching, healthcare, and corporate research. We provide a dynamic and collaborative environment which allows our employees to succeed.

Responsibilities

• Entry-level Administrative Assistant to support the firm’s design work, Principals and various other departments.
• Be part of the Life Safety Team that assists with building evacuations.

Qualifications

• A minimum of two (2) years of relevant administrative experience – reporting to more than one person.
• Advanced computer skills, with a strong grasp of Microsoft Office and Adobe Suite to support the production of documents and graphics.
• Experience with ordering and tracking office supplies.
• Event planning experience for internal firm-sponsored events.
• Managing expense reporting for upper management.
• Experience booking travel, including international travel, and capability to troubleshoot last-minute travel emergencies.
• This position is also part of the company’s Life Safety Team that assists with building evacuations.

Additional qualifications

• An undergraduate college degree (BA/BS).
• Strong organization skills with an eye for detail.
• Strong written and verbal communication skills.
• Ability to organize and prioritize in a fast-paced environment and work well under deadlines.
• Experience with calendar management and maintenance for Principals.
• Creativity, versatility and persistence to complete a number of administrative duties.
• Collaborating with various project teams and departments across the firm to complete a number of administrative duties.
• Interest in learning more about the administrative and architecture field.

Payette is an Equal Opportunity Employer and welcomes diversity in the workplace.

Resumes submitted online will be considered. Please note for all documents (resume and cover letter), the maximum file size is 5 MB.