Citiguard is hiring: Receptionist in Los Angeles

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Job Description

LA County and Ventura County applicants only. We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.

As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus.

Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Requirements and Skills

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree; additional certification in Office Management is a plus

Job Type: Full-time

Benefits

• 401(k)
• Health insurance
• Paid time off

Schedule

• 8 hour shift

Ability to commute/relocate

• West Hills, CA 91307: Reliably commute or planning to relocate before starting work (Required)

Experience

• Microsoft Excel: 3 years (Required)
• Microsoft Powerpoint: 1 year (Preferred)

Company Description

At Citiguard, customer attention, integrity and response are at the core of our service philosophy, which has always been an important tradition. We emphasize the principle of giving more than they expect. Our motto is, “We deliver what we promise,” and we meet this goal by listening to our valued clients and their security concerns, needs and requirements. We pride ourselves on the protection we provide to our clients and community. Our services integrate a skilled workforce with modern technology. Citiguard is a proud equal opportunity employer with a diverse personnel.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Security and Investigations

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Los Angeles Metropolitan Area; salary ranges vary by location and experience.

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