Motion Recruitment
Executive Administrative Assistant
New York, New York
Hybrid
Contract
$32/hr - $35/hr
Grow your career as an Executive Administrative Assistant with an innovative global bank New York, NY. Contract role with strong possibility of extension. Will require working a hybrid schedule 4 days onsite per week.
Join one of the world's most renowned global banks and trusted brand with over 200 years of continuously evolving financial services worldwide. You will work alongside some of the smartest minds in the industry who are excited to share their knowledge and to learn from you.
Contract Duration: 4 Months
Required Skills & Experience
Bachelor's/University degree.
3+ years of administrative experience working with C-suite Executives.
Previous office administration experience within a large and complex financial services or similar organization.
Highly proficient in Microsoft Office, especially Excel & PowerPoint (+ Word, Outlook, Teams).
Experience with PowerPoint deck preparation.
Very good time management & prioritization, ability to self-manage.
Follow up skills with strong attention to detail and ability to multitask and prioritize.
Experience assisting with expense reporting.
Positive attitude and strong work ethic.
Excellent organizational skills and ability to work proactively without close supervision.
Consistently demonstrates clear and concise written and verbal communication skills.
Demonstrated ability to quickly gain command of new systems.
What You Will Be Doing
Will provide support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.
Directly supports a Managing Director and generally supports an entire department
Manages day to day calendar(s) of senior management
Coordinates all aspects of executive level manager appointments, meetings, receptions, and conference calls
May prepare and review materials and correspondence for meetings
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
Orders supplies and process invoices through Procure to Pay system
Process and follow-up on Virtual Requests
Assists in ad-hoc reports special projects as needed
You will receive the following benefits:
Medical Insurance - Four medical plans to choose from for you and your family
Dental & Orthodontia Benefits
Vision Benefits
Health Savings Account (HSA)
Health and Dependent Care Flexible Spending Accounts
Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
Hospital Indemnity Insurance
401(k) including match with pre and post-tax options
Paid Sick Time Leave
Legal and Identity Protection Plans
Pre-tax Commuter Benefit
529 College Saver Plan
Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Accommodation will be provided in all parts of the hiring process as required under MRP's Employment Accommodation policy. Applicants need to make their needs known in advance.
Posted by:
Melissa Klein
Specialization:
Administrative / Clerical
New York, New York
Hybrid
Contract
$32/hr - $35/hr
Grow your career as an Executive Administrative Assistant with an innovative global bank New York, NY. Contract role with strong possibility of extension. Will require working a hybrid schedule 4 days onsite per week.
Join one of the world's most renowned global banks and trusted brand with over 200 years of continuously evolving financial services worldwide. You will work alongside some of the smartest minds in the industry who are excited to share their knowledge and to learn from you.
Contract Duration: 4 Months
Required Skills & Experience
Bachelor's/University degree.
3+ years of administrative experience working with C-suite Executives.
Previous office administration experience within a large and complex financial services or similar organization.
Highly proficient in Microsoft Office, especially Excel & PowerPoint (+ Word, Outlook, Teams).
Experience with PowerPoint deck preparation.
Very good time management & prioritization, ability to self-manage.
Follow up skills with strong attention to detail and ability to multitask and prioritize.
Experience assisting with expense reporting.
Positive attitude and strong work ethic.
Excellent organizational skills and ability to work proactively without close supervision.
Consistently demonstrates clear and concise written and verbal communication skills.
Demonstrated ability to quickly gain command of new systems.
What You Will Be Doing
Will provide support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.
Directly supports a Managing Director and generally supports an entire department
Manages day to day calendar(s) of senior management
Coordinates all aspects of executive level manager appointments, meetings, receptions, and conference calls
May prepare and review materials and correspondence for meetings
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
Orders supplies and process invoices through Procure to Pay system
Process and follow-up on Virtual Requests
Assists in ad-hoc reports special projects as needed
You will receive the following benefits:
Medical Insurance - Four medical plans to choose from for you and your family
Dental & Orthodontia Benefits
Vision Benefits
Health Savings Account (HSA)
Health and Dependent Care Flexible Spending Accounts
Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
Hospital Indemnity Insurance
401(k) including match with pre and post-tax options
Paid Sick Time Leave
Legal and Identity Protection Plans
Pre-tax Commuter Benefit
529 College Saver Plan
Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Accommodation will be provided in all parts of the hiring process as required under MRP's Employment Accommodation policy. Applicants need to make their needs known in advance.
Posted by:
Melissa Klein
Specialization:
Administrative / Clerical