Administrative Assistant Job at Aston Carter in Norristown

Job Title: Administrative AssistantJob Description

The Administrative Assistant provides comprehensive support to the executive team, including the President, VP of Sales, and VP of Distribution, as well as to the inside sales, channels, marketing teams, and remote regional sales staff. This role is integral in managing administrative tasks and facilitating effective communication and coordination within the organization.

Responsibilities

• Provide administrative support to the President, VP of Sales, VP of Distribution, and sales and marketing teams as needed.
• Act as the main point of contact for sales and outside visitors, handling travel arrangements, including booking flights, cars, hotels, and restaurant reservations.
• Plan, organize, and schedule all sales meetings and events, whether in-office, off-site, or via video conference.
• Coordinate and organize trainings, both in-person and virtual, for the sales team.
• Create standardized and customized Excel reports and PowerPoint presentations.
• Assist in compiling, analyzing, and reporting sales or other related marketing data.
• Support sales and marketing projects as assigned.
• Perform miscellaneous administrative tasks and duties as needed.

Essential Skills

• High school diploma/GED is required.
• 2-year degree or admin training is required.
• Exceptional customer service skills.
• Strong administrative abilities.
• Excellent verbal and written communication skills.
• Experience in booking travel arrangements.
• Proficiency in organizing meetings and events.
• Ability to create reports in Excel.

Additional Skills & Qualifications

• Associate's Degree OR admin training.
• 3+ years of experience in executive/administrative support.
• 3+ years of experience in managing calendars and travel.
• 3+ years of experience in creating Excel reports and PowerPoint presentations.

Work Environment

This position offers a hybrid schedule with 3 days onsite in Eagleville, PA, though flexibility is needed for 5-day onsite weeks during in-person trainings. The work environment is laid back and family-friendly, with potential for conversion to a full-time, permanent position offering great benefits. This role requires openness to travel 10-20% of the time for conferences and other events. The setting is a blue-collar environment.

Job Type & Location

This is a Contract position based out of Eagleville, Pennsylvania.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Eagleville,PA.

Application Deadline

This position is anticipated to close on Sep 19, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.