Motion Picture Industry Pension & Health Plans
HR Executive Assistant
Motion Picture Industry Pension & Health Plans, Los Angeles, California, United States, 90079
The Motion Picture Industry Pension & Health Plans (MPI) are long-standing multi-employer trust funds driven by our mission to improve the lives of our member participants working in the entertainment industry.
Role Overview:
We are seeking an
Executive Assistant to the Chief Human Resources Officer (CHRO)
to join our Human Resources team in Studio City. This onsite role will provide high-level administrative support, ensuring the HR leadership team stays focused on strategic priorities.
As the Executive Administrative Assistant, you will be the anchor that keeps our fast-moving team focused on high impact work. Qualified candidates must have precise, detail-oriented organizational and administrative skills, as well as excellent verbal and written communication abilities. Successful candidates will also have the ability to manage multiple projects, exercising judgment on prioritizing tasks, and have experience managing heavy scheduling and administrative tasks.
Qualified candidates, please submit your current resume with a cover letter and your compensation requirements for consideration.
Submissions will be reviewed; only candidates most closely matching the requirements of the position will be contacted.
What You Will Need:
5+ years' experience as an administrative or executive assistant supporting senior leaders. Prior experience supporting the Human Resources function preferred. 2+ years' experience with HRIS systems; experience with Ceridian Dayforce/Timekeeper strongly preferred. Advanced proficiency level with Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook. Excellent verbal and written communication skills. High level of accuracy and attention to detail. High integrity, with the ability to maintain strict confidentiality and handle sensitive matters with discretion, maturity, and professionalism. Skilled at prioritizing and managing time to meet defined goals. Excellent analytical, organizational, and planning skills. Strong customer service and administration skills, with the ability to interact with employees at all levels of the organization. Flexibility and ability to work extended hours when required.
What You'll Do:
Strategic Calendar and Inbox Management- Prioritize, schedule and optimize the CHRO's calendar. Triage high-volume emails in the shared email inbox. Confirm CHRO's daily meeting schedule and ensure relevant materials are prepared. Accurate and timely entry of all employee data in the HRIS system (Ceridian/Dayforce) Manage, track, and process all HR invoices and expenses, while monitoring and tracking the HR budget. Provide general administrative support to the department, including recordkeeping, document management, and preparation of files for legal or storage needs. Prepare employment verifications and letters as needed. Efficiently coordinate interviews between candidates and interviewers within the organization. Assist in pulling data from Dayforce and preparing various reports as requested. Support and coordination of onsite and offsite employee events including planning and onsite execution. Prepares materials to support New Hire Orientation and employee training/education. Assist with employee communications across multiple channels. Important Skills:
To be successful in this role, you must be exceptionally strong in the following competencies:
Problem solving - identifies and resolves problems in a timely manner. Skillfully gathers and analyzes information to find the best solution. Interpersonal skills - maintains confidentiality, remains open to others' ideas and exhibits a willingness to try new things Written communication - Excellent spelling and grammar with the ability to read and interpret written information. Ability to write factual and creative content, and to present numerical data effectively and accurately. Oral communication - speaks clearly, articulately, and persuasively in positive or negative situations. Quality control - demonstrates accuracy, thoroughness, and monitors own work to ensure quality Adaptability - adapts to changes in the work environment, manages competing demands, and is able to deal with frequent changes, delays, or unexpected events Dependability - consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.
Compensation & Benefits:
The anticipated rate for this position is $32.00-$36.00/hour. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held. MPI offers a comprehensive benefits package, including free medical, dental, and vision coverage, generous paid time off, retirement benefits, and professional development opportunities.
MPI requires employees to be vaccinated against Covid-19 with exceptions as required by law.
More About MPI:
Located in Studio City, CA, the Motion Picture Industry Pension and Health Plans (MPI) are multi-employer trust funds established in 1952 by collective bargaining agreements between various employers and over 30 Unions and Guilds representing employees in the motion picture industry.
Recognized as an Employer of Choice for its employee-focused work environment, competitive compensation and benefits, MPI is a recipient of the World at Work Seal of Distinction and is 4-time Great Place to Work Certified!
Motion Picture Industry Pension & Health Plans (MPI) is an equal opportunity employer and does not discriminate against any applicant or employee on the basis of race, religion, color, national origin, ancestry, sex, sexual orientation, gender identity, age over 40, marital status, veteran status, mental or physical disability, pregnancy, genetic information, or any other basis prohibited by law. Any applicant who, because of disability, requires accommodation or assistance in completing this application or at any time during the application process should contact the Human Resources Department. MPI also provides reasonable accommodations to disabled employees consistent with its obligations under applicable law.
Role Overview:
We are seeking an
Executive Assistant to the Chief Human Resources Officer (CHRO)
to join our Human Resources team in Studio City. This onsite role will provide high-level administrative support, ensuring the HR leadership team stays focused on strategic priorities.
As the Executive Administrative Assistant, you will be the anchor that keeps our fast-moving team focused on high impact work. Qualified candidates must have precise, detail-oriented organizational and administrative skills, as well as excellent verbal and written communication abilities. Successful candidates will also have the ability to manage multiple projects, exercising judgment on prioritizing tasks, and have experience managing heavy scheduling and administrative tasks.
Qualified candidates, please submit your current resume with a cover letter and your compensation requirements for consideration.
Submissions will be reviewed; only candidates most closely matching the requirements of the position will be contacted.
What You Will Need:
5+ years' experience as an administrative or executive assistant supporting senior leaders. Prior experience supporting the Human Resources function preferred. 2+ years' experience with HRIS systems; experience with Ceridian Dayforce/Timekeeper strongly preferred. Advanced proficiency level with Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook. Excellent verbal and written communication skills. High level of accuracy and attention to detail. High integrity, with the ability to maintain strict confidentiality and handle sensitive matters with discretion, maturity, and professionalism. Skilled at prioritizing and managing time to meet defined goals. Excellent analytical, organizational, and planning skills. Strong customer service and administration skills, with the ability to interact with employees at all levels of the organization. Flexibility and ability to work extended hours when required.
What You'll Do:
Strategic Calendar and Inbox Management- Prioritize, schedule and optimize the CHRO's calendar. Triage high-volume emails in the shared email inbox. Confirm CHRO's daily meeting schedule and ensure relevant materials are prepared. Accurate and timely entry of all employee data in the HRIS system (Ceridian/Dayforce) Manage, track, and process all HR invoices and expenses, while monitoring and tracking the HR budget. Provide general administrative support to the department, including recordkeeping, document management, and preparation of files for legal or storage needs. Prepare employment verifications and letters as needed. Efficiently coordinate interviews between candidates and interviewers within the organization. Assist in pulling data from Dayforce and preparing various reports as requested. Support and coordination of onsite and offsite employee events including planning and onsite execution. Prepares materials to support New Hire Orientation and employee training/education. Assist with employee communications across multiple channels. Important Skills:
To be successful in this role, you must be exceptionally strong in the following competencies:
Problem solving - identifies and resolves problems in a timely manner. Skillfully gathers and analyzes information to find the best solution. Interpersonal skills - maintains confidentiality, remains open to others' ideas and exhibits a willingness to try new things Written communication - Excellent spelling and grammar with the ability to read and interpret written information. Ability to write factual and creative content, and to present numerical data effectively and accurately. Oral communication - speaks clearly, articulately, and persuasively in positive or negative situations. Quality control - demonstrates accuracy, thoroughness, and monitors own work to ensure quality Adaptability - adapts to changes in the work environment, manages competing demands, and is able to deal with frequent changes, delays, or unexpected events Dependability - consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.
Compensation & Benefits:
The anticipated rate for this position is $32.00-$36.00/hour. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held. MPI offers a comprehensive benefits package, including free medical, dental, and vision coverage, generous paid time off, retirement benefits, and professional development opportunities.
MPI requires employees to be vaccinated against Covid-19 with exceptions as required by law.
More About MPI:
Located in Studio City, CA, the Motion Picture Industry Pension and Health Plans (MPI) are multi-employer trust funds established in 1952 by collective bargaining agreements between various employers and over 30 Unions and Guilds representing employees in the motion picture industry.
Recognized as an Employer of Choice for its employee-focused work environment, competitive compensation and benefits, MPI is a recipient of the World at Work Seal of Distinction and is 4-time Great Place to Work Certified!
Motion Picture Industry Pension & Health Plans (MPI) is an equal opportunity employer and does not discriminate against any applicant or employee on the basis of race, religion, color, national origin, ancestry, sex, sexual orientation, gender identity, age over 40, marital status, veteran status, mental or physical disability, pregnancy, genetic information, or any other basis prohibited by law. Any applicant who, because of disability, requires accommodation or assistance in completing this application or at any time during the application process should contact the Human Resources Department. MPI also provides reasonable accommodations to disabled employees consistent with its obligations under applicable law.