Administrative Assistant

Overview Administrative Assistant duties and responsibilities include providing administrative support to COO through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others.

Salary depends on experience.

Responsibilities

Answer and direct phone calls

Organize and schedule meetings and appointments

Produce and distribute correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports

Submit and reconcile reports

Provide general support to visitors

Provide information by answering questions and requests

Take dictation

Research and creates presentations

Handle multiple projects

Develop administrative staff by providing information, educational opportunities and experiential growth opportunities

Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

Handle sensitive information in a confidential manner

Take accurate notes of meetings

Coordinate office procedures

Reply to email, telephone or face to face enquiries

Develop and update administrative systems to make them more efficient

Resolve administrative problems

Qualifications

Knowledge of office management systems and procedures

Proven admin or assistant experience

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

High school diploma or equivalent