Executive Assistant

THE POSITION The Event Coordinator/Administrative Executive Assistant will provide high-level administrative assistance to the CPO, CFO and COO while managing a wide range of events. Additionally, this position will oversee and provide guidance to an Administrative Assistant, ensuring smooth daily office operations and effective administrative support. The ideal candidate is a detail-oriented professional who thrives in a fast-paced environment, excels at multitasking and is passionate about creating impactful team member experiences. WHAT YOU WILL BE DOING Event Planning Plan, coordinate and execute a variety of events across the country, including meetings, conferences, employee engagement events and executive offsites Manage event logistics, including venue selection, vendor negotiations, budgeting, catering, AV setup and travel Develop event timelines, coordinate with internal stakeholders, maintain task lists and ensure seamless execution by monitoring and confirming responsibilities are completed Ensure accurate expense tracking and reporting for all event-related costs Oversee post-event evaluations to measure success and identify areas for improvement Executive Support Meeting coordination and preparation, including scheduling and planning Preparation of materials including PowerPoint slides, Excel spreadsheets and other project-related information Support executive efforts for key programs in employee development, finance, sales and marketing Administrative Oversight Supervise and provide direction to the Administrative Assistant, ensuring efficiency in daily administrative tasks Delegate and oversee administrative responsibilities, ensuring proper workflow and task completion Ensure office operations run smoothly and that executives receive seamless support Requirements Proficient in Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint) Quick learning self-starter who is excellent at time-management with the ability to multitask effectively Excellent written, oral communication and interpersonal skills Adept at problem-solving and decision-making while adapting to shifting priorities in a dynamic environment Benefits In addition to a great team environment, we have a strong benefits package for our team members: Competitive base salary Team based profit sharing program 401K for all employees with 3.5% company match Medical, dental, and vision coverage Paid Time Off Policy + 9 corporate holidays This opportunity has a base range that represents a full-time annual salary of $90,000-105,000 (commensurate with experience).