Foundation Communities
The Mission Plaza Administrative Assistant is responsible for the coverage of the front desk during operational hours Monday - Friday 9 AM - 5 PM. This includes engaging with staff, visitors, and residents in the building; answering and redirecting phone calls for general Foundation Communities questions; and providing excellent customer service and support. This position will assist with special projects and will maintain and order office and break room supply.
Primary Duties/Responsibilities • Perform receptionist duties
o Greet employees, visitors and vendors professionally, creating a welcoming environment.
o Direct guest to appropriate staff or area
o Always maintain a neat and clean reception area
o Able to answer all calls in the front desk in English and Spanish as needed.
o Direct incoming calls to the appropriate staff and obtain detailed messages when needed
o Forward messages to appropriate parties
o Receive mail and packages, and contact recipients timely • Order and maintaining office and kitchen supplies
o Order office supplies for Mission Plaza's four copy rooms
o Order coffee and break room supplies for Mission Plaza's four break rooms.
o Recycle printer cartridges
o Collect orders for FC business cards and letterhead for all properties twice a year • Maintain Monthly Calendar on FC Dashboard and email department contacts once a month to obtain updates • Facilitate monthly fridge clean-up with departmental contacts • Oversee conference room calendars for four conference rooms and huddle- room, and answer questions as needed • Coordinate with the Asset Management concerning building issues, work orders, etc. • Create and post public signage and update office room assignments for staff in Mission Plaza • Serve as the informational hub for general office questions concerning residential and community intake, FC Programs, departmental questions, and FC events
Minimum Requirements • Bilingual in English and Spanish • GED or high school diploma • 1 -2 years of administrative or reception experience is required • Proficient in Microsoft Word, Excel, Outlook, etc. • Ability to apply job skills and company policies and procedures to complete a wide range of difficult tasks • Ability to work on moderately complex assignments • Demonstrate judgement to resolve problems and make routine recommendations • Self-guided on routine work and general assignments
Compensation: $20/ hr.
Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid vacation, holiday, and sick time.
Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.
Foundation Communities is a local, homegrown nonprofit. Founded in 1990, we provide affordable, attractive homes and free on-site support services for thousands of families, veterans, seniors, and individuals with disabilities. We offer an innovative, proven model that empowers our residents and neighbors to achieve educational success, financial stability, and healthier lifestyles. We own and operate 31 communities all over Austin and in North Texas.
Primary Duties/Responsibilities • Perform receptionist duties
o Greet employees, visitors and vendors professionally, creating a welcoming environment.
o Direct guest to appropriate staff or area
o Always maintain a neat and clean reception area
o Able to answer all calls in the front desk in English and Spanish as needed.
o Direct incoming calls to the appropriate staff and obtain detailed messages when needed
o Forward messages to appropriate parties
o Receive mail and packages, and contact recipients timely • Order and maintaining office and kitchen supplies
o Order office supplies for Mission Plaza's four copy rooms
o Order coffee and break room supplies for Mission Plaza's four break rooms.
o Recycle printer cartridges
o Collect orders for FC business cards and letterhead for all properties twice a year • Maintain Monthly Calendar on FC Dashboard and email department contacts once a month to obtain updates • Facilitate monthly fridge clean-up with departmental contacts • Oversee conference room calendars for four conference rooms and huddle- room, and answer questions as needed • Coordinate with the Asset Management concerning building issues, work orders, etc. • Create and post public signage and update office room assignments for staff in Mission Plaza • Serve as the informational hub for general office questions concerning residential and community intake, FC Programs, departmental questions, and FC events
Minimum Requirements • Bilingual in English and Spanish • GED or high school diploma • 1 -2 years of administrative or reception experience is required • Proficient in Microsoft Word, Excel, Outlook, etc. • Ability to apply job skills and company policies and procedures to complete a wide range of difficult tasks • Ability to work on moderately complex assignments • Demonstrate judgement to resolve problems and make routine recommendations • Self-guided on routine work and general assignments
Compensation: $20/ hr.
Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid vacation, holiday, and sick time.
Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.
Foundation Communities is a local, homegrown nonprofit. Founded in 1990, we provide affordable, attractive homes and free on-site support services for thousands of families, veterans, seniors, and individuals with disabilities. We offer an innovative, proven model that empowers our residents and neighbors to achieve educational success, financial stability, and healthier lifestyles. We own and operate 31 communities all over Austin and in North Texas.