Abacus
Personal Assistant/Executive Assistant to CEO
In Office : 9 am - 5:30 pm but must be flexible as Michael's meetings may run later high-profile plaintiff's personal injury law firm, located in Manhattan's Financial District, is looking for a polished, seasoned, and well experienced Personal Assistant/Executive Assistant to support the CEO. This position's duties will be split as 60% Personal Assistant and 40% Executive Assistant. Responsibilities
Scheduling and heavy calendar management (BOTH business and personal calendars) cting as "gatekeeper " for the CEO Taking, screening, and vetting all phone calls for CEO Produce compliance reports that facilitate the CEO's ability to effectively lead the firm Liaison directly with various doctor's offices and medical facilities Entering CEO's tasks into Outlook and Asana to staff and ensure that they are completed Run various personal errands as needed Draft slides, meeting notes and documents Manage contacts in Outlook Perform ad hoc projects MUST have high regard for clients, employees, and family confidentiality MUST be able to prioritize efficiently Requirements
Bachelor's Degree Required t least 4 years of proven work experience as a Personal Assistant t least 7 years of relevant experience supporting high level executives Fluency in Spanish required Proficient in Microsoft Office suite Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong interpersonal and written and verbal communication skills Experience in managing multiple priorities, administrative coordination, and logistics Must be able to work flexible extended hours - some evenings and weekends Commitment to confidentiality required ttendance is crucial in this role
In Office : 9 am - 5:30 pm but must be flexible as Michael's meetings may run later high-profile plaintiff's personal injury law firm, located in Manhattan's Financial District, is looking for a polished, seasoned, and well experienced Personal Assistant/Executive Assistant to support the CEO. This position's duties will be split as 60% Personal Assistant and 40% Executive Assistant. Responsibilities
Scheduling and heavy calendar management (BOTH business and personal calendars) cting as "gatekeeper " for the CEO Taking, screening, and vetting all phone calls for CEO Produce compliance reports that facilitate the CEO's ability to effectively lead the firm Liaison directly with various doctor's offices and medical facilities Entering CEO's tasks into Outlook and Asana to staff and ensure that they are completed Run various personal errands as needed Draft slides, meeting notes and documents Manage contacts in Outlook Perform ad hoc projects MUST have high regard for clients, employees, and family confidentiality MUST be able to prioritize efficiently Requirements
Bachelor's Degree Required t least 4 years of proven work experience as a Personal Assistant t least 7 years of relevant experience supporting high level executives Fluency in Spanish required Proficient in Microsoft Office suite Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong interpersonal and written and verbal communication skills Experience in managing multiple priorities, administrative coordination, and logistics Must be able to work flexible extended hours - some evenings and weekends Commitment to confidentiality required ttendance is crucial in this role