The University of Oklahoma
The Executive Assistant to the Dean of the College of Law is a central partner in advancing the mission of the College of Law.
this role encompasses the management of the Dean's schedule, priorities, communications, and documents; coordination of strategic initiatives; and representation of the Dean's office with discretion and professionalism.
The Executive Assistant supervises the Dean's Suite receptionist, liaises with high-profile leaders and external stakeholders, and ensures seamless office operations.
The ideal candidate will bring a rare combination of organizational excellence, polished communication, and high-level technical fluency, including mastery of Outlook, collaboration platforms, advanced document production, AI-assisted workflows, and project management. Key Responsibilities: Executive Support Expertly manage the Dean's Outlook calendar and communications, ensuring accuracy, priority alignment, and proactive scheduling. Serve as the gatekeeper for requests and inquiries, triaging access to the Dean based on strategic priorities. Coordinate travel logistics, event participation, and timely preparation of talking points and briefing materials. Digital-First Document & Email Management Create, edit, and produce professional-quality documents, reports, and presentation. Maintain a fully digital, cloud-based filing system (SharePoint/OneDrive/Teams), ensuring version control and accessibility. Manage inbox systems, draft and edit correspondence, and use advanced Outlook features (rules, categories, shared calendars, delegation). Cloud Collaboration & AI Integration Leverage Teams and other platforms to support communication, document sharing, and collaboration. Use AI tools (e.g., ChatGPT, institution-approved platforms) to draft, review, and streamline workflows. Identify and implement new technologies that enhance productivity and efficiency. Project & Workflow Management Track and coordinate office initiatives, deadlines, and deliverables using cloud-based project management tools. Develop and maintain progress trackers, shared dashboards, and accountability systems. Anticipate and address administrative or logistical challenges before the escalate. Events, Communications & Office Coordination Collaborate with colleagues on dean-led events, donor/alumni meetings, and special programs. Oversee and support the Dean's Suite receptionist to ensure a professional, welcoming environment. Assist the Dean in drafting a weekly update email to internal constituents, maintaining accuracy, consistency, and tone. Liaise with high-profile leaders, alumni, donors, and external stakeholders with professionalism, diplomacy, and discretion. Represent the Dean's Office with a positive, solutions-oriented attitude.
this role encompasses the management of the Dean's schedule, priorities, communications, and documents; coordination of strategic initiatives; and representation of the Dean's office with discretion and professionalism.
The Executive Assistant supervises the Dean's Suite receptionist, liaises with high-profile leaders and external stakeholders, and ensures seamless office operations.
The ideal candidate will bring a rare combination of organizational excellence, polished communication, and high-level technical fluency, including mastery of Outlook, collaboration platforms, advanced document production, AI-assisted workflows, and project management. Key Responsibilities: Executive Support Expertly manage the Dean's Outlook calendar and communications, ensuring accuracy, priority alignment, and proactive scheduling. Serve as the gatekeeper for requests and inquiries, triaging access to the Dean based on strategic priorities. Coordinate travel logistics, event participation, and timely preparation of talking points and briefing materials. Digital-First Document & Email Management Create, edit, and produce professional-quality documents, reports, and presentation. Maintain a fully digital, cloud-based filing system (SharePoint/OneDrive/Teams), ensuring version control and accessibility. Manage inbox systems, draft and edit correspondence, and use advanced Outlook features (rules, categories, shared calendars, delegation). Cloud Collaboration & AI Integration Leverage Teams and other platforms to support communication, document sharing, and collaboration. Use AI tools (e.g., ChatGPT, institution-approved platforms) to draft, review, and streamline workflows. Identify and implement new technologies that enhance productivity and efficiency. Project & Workflow Management Track and coordinate office initiatives, deadlines, and deliverables using cloud-based project management tools. Develop and maintain progress trackers, shared dashboards, and accountability systems. Anticipate and address administrative or logistical challenges before the escalate. Events, Communications & Office Coordination Collaborate with colleagues on dean-led events, donor/alumni meetings, and special programs. Oversee and support the Dean's Suite receptionist to ensure a professional, welcoming environment. Assist the Dean in drafting a weekly update email to internal constituents, maintaining accuracy, consistency, and tone. Liaise with high-profile leaders, alumni, donors, and external stakeholders with professionalism, diplomacy, and discretion. Represent the Dean's Office with a positive, solutions-oriented attitude.