Exceptional Admins LLC
Administrative Assistant - Hospitality Investment - Cherry Creek, CO
Exceptional Admins LLC, Denver, Colorado, United States, 80285
Exceptional Admins, LLC (EA) is seeking a professional for an opportunity with a confidential business in the Hospitality industry located in 80206.
EA is a boutique firm exclusively focused on placing administrative professionals. The philosophy behind the EA process is to deliver exceptional professionals to each client with the outcome producing high-level support to the role and organization. While skill-set is a large focus during the process, personality and charisma of each candidate are viewed just as important.
About the Executive(s) and Company
The firm is in an exciting stage of growth, guided by a clear vision and ambitious goals for the years ahead. Backed by the reputation and resources of a respected sponsor organization, the organization is steadily building a strong portfolio of assets under management and investments while maintaining its commitment to integrity, excellence, and lasting relationships. This role will be supporting the executive team and other company initiatives. The office atmosphere is professional yet welcoming, energetic, driven, and reflective of the Colorado spirit. It's a compelling time to join the firm and be part of its continued success while advancing your career in a dynamic environment.
Hiring Goal
The company seeks a professional who is detail-oriented and proactive. This Administrative Assistant will support 3 (manageable) executives with calendar management, travel coordination, and expense reporting. This individual will provide light operational support while we finalize a dedicated operations resource. This is an excellent opportunity for someone looking to grow within the administrative space, with a clear path to becoming an Executive Assistant.
ROLE OVERVIEW
Executive Support: 50%
Manage and prioritize three calendars, ensuring efficient scheduling across multiple US time zones Coordinate travel, including flights, hotels, and ground transportation Prepare and reconcile expense reports promptly and accurately via Concur Provide out-of-office support for EA to CEO & CPO Operations Assistance: 40%
Order and maintain food and beverages for the kitchen/break room Replenish supplies for mail/copy Employee keycard logistics Assist with event planning and logistics for team events and corporate gatherings Manage incoming deliveries and coordinate outbound FedEx and mailing needs Welcome and direct office visitors, ensuring hospitality standards are met Act as a secondary point of contact for operations-related administrative tasks Transition to the main point of contact for building management Parking coordination for remote employees & guests Monitor corporate phone lines and assist with general corporate inbox Office Coordination: 10%
Arrange meeting catering for the operations team and ensure meeting rooms are set up with required technology and supplies Assist with small team celebrations (e.g., monthly birthdays) Desired background and attributes
Candidates will be considered in the totality of their skills and experience versus strict interpretation of "must haves."
Administrative experience where your skills align with 75% of the roles needs Strong organizational skills with the ability to juggle multiple priorities Excellent communication skills, both written and verbal Experience with Microsoft Office Suite (Outlook, Excel, Word) & Adobe preferred Very comfortable with using Teams and coordinating digital meetings A proactive, problem-solving mindset and a willingness to "own" administrative tasks Ambition to grow into an Executive Assistant role over time Knowledge of Concur, highly desired Be technically savvy and resourceful and industrious (i.e., find ways to consolidate responsibilities with intuitive technology resources) A notary or willing to become one, highly desired Company Offerings
Hours : Monday through Friday, 8:00am - 5:00pm. This role is 4-days in office. Salary : $65k to $75k. Discretionary Bonus. 401(k)/Profit sharing : Company matches 4% if at least 5% is deferred. 100% vested. Participation begins 60 days after the start date. Vacation : The company has an unlimited vacation policy. Vacation days are not tracked. The company requests vacation days are taken at times that are not critical to the organization. PSL (Paid Sick Leave) : Separate from Vacation, company offers accrued PSL: 1-hour after every 30-hours worked. Holidays include : New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (last Monday in May) Juneteenth (June 19th) Independence Day (July 4th) Labor Day (1st Monday in September) Thanksgiving (4th Thursday in November) Day after Thanksgiving (Friday) Christmas Day Winter Break (Office is closed week between Christmas and New Years Day) Healthcare provider/benefits : Competitive benefits package both healthcare and dental offered; eligibility begins after a 60-day waiting period. Anthem HSA PPO (Bronze and Silver) and Anthem EPO +HRA plan options available. The company offers Associate Only Basic Life/AD&D, Long Term Disability, and Employment Assistance Program eligibility begins 60 days after start date. Anthem SpecialOffers wellness program. FMLA options available. Other : Company offers discounts and perks through BenefitHub Discount Marketplace. Parking : Covered by the company. Office Perks : Well stocked pantry with an assortment of snacks and beverages.
Interview Cadence (understanding things may pop up) Phone screen between candidate and Exceptional Admins (30-mins) If a fit, candidate creates personal, admin portfolio (2.5-hrs) Once the candidate's fit is confirmed, candidate does video interview (15-mins) First client interview: candidate and EA to CEO (30-mins, virtual) Second client interview: candidate and client staff (1.5-hours, onsite) Connect with references Present Offer Is this the right fit for you?
The ideal employee would meet 8 out of the 9 attributes to be successful (and fulfilled) in this role:
You are curious You have established systems that help you stay on top of a lot of things You use investigative skills when learning You've done the role before Servant-heart through and through describes you, no task is too small You can work autonomously yet love to ask questions to confirm expectations Exceptional problem-solving skills where challenges don't fluster you but energize you to 'figure-it out' You would enjoy collaborating on projects One of your highly regarded traits is being personable
Peregrine Hospitality provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Employment is contingent upon you successfully completing the vetting process and passing verification of references, employment, and education (where applicable) and background investigations.
EA is a boutique firm exclusively focused on placing administrative professionals. The philosophy behind the EA process is to deliver exceptional professionals to each client with the outcome producing high-level support to the role and organization. While skill-set is a large focus during the process, personality and charisma of each candidate are viewed just as important.
About the Executive(s) and Company
The firm is in an exciting stage of growth, guided by a clear vision and ambitious goals for the years ahead. Backed by the reputation and resources of a respected sponsor organization, the organization is steadily building a strong portfolio of assets under management and investments while maintaining its commitment to integrity, excellence, and lasting relationships. This role will be supporting the executive team and other company initiatives. The office atmosphere is professional yet welcoming, energetic, driven, and reflective of the Colorado spirit. It's a compelling time to join the firm and be part of its continued success while advancing your career in a dynamic environment.
Hiring Goal
The company seeks a professional who is detail-oriented and proactive. This Administrative Assistant will support 3 (manageable) executives with calendar management, travel coordination, and expense reporting. This individual will provide light operational support while we finalize a dedicated operations resource. This is an excellent opportunity for someone looking to grow within the administrative space, with a clear path to becoming an Executive Assistant.
ROLE OVERVIEW
Executive Support: 50%
Manage and prioritize three calendars, ensuring efficient scheduling across multiple US time zones Coordinate travel, including flights, hotels, and ground transportation Prepare and reconcile expense reports promptly and accurately via Concur Provide out-of-office support for EA to CEO & CPO Operations Assistance: 40%
Order and maintain food and beverages for the kitchen/break room Replenish supplies for mail/copy Employee keycard logistics Assist with event planning and logistics for team events and corporate gatherings Manage incoming deliveries and coordinate outbound FedEx and mailing needs Welcome and direct office visitors, ensuring hospitality standards are met Act as a secondary point of contact for operations-related administrative tasks Transition to the main point of contact for building management Parking coordination for remote employees & guests Monitor corporate phone lines and assist with general corporate inbox Office Coordination: 10%
Arrange meeting catering for the operations team and ensure meeting rooms are set up with required technology and supplies Assist with small team celebrations (e.g., monthly birthdays) Desired background and attributes
Candidates will be considered in the totality of their skills and experience versus strict interpretation of "must haves."
Administrative experience where your skills align with 75% of the roles needs Strong organizational skills with the ability to juggle multiple priorities Excellent communication skills, both written and verbal Experience with Microsoft Office Suite (Outlook, Excel, Word) & Adobe preferred Very comfortable with using Teams and coordinating digital meetings A proactive, problem-solving mindset and a willingness to "own" administrative tasks Ambition to grow into an Executive Assistant role over time Knowledge of Concur, highly desired Be technically savvy and resourceful and industrious (i.e., find ways to consolidate responsibilities with intuitive technology resources) A notary or willing to become one, highly desired Company Offerings
Hours : Monday through Friday, 8:00am - 5:00pm. This role is 4-days in office. Salary : $65k to $75k. Discretionary Bonus. 401(k)/Profit sharing : Company matches 4% if at least 5% is deferred. 100% vested. Participation begins 60 days after the start date. Vacation : The company has an unlimited vacation policy. Vacation days are not tracked. The company requests vacation days are taken at times that are not critical to the organization. PSL (Paid Sick Leave) : Separate from Vacation, company offers accrued PSL: 1-hour after every 30-hours worked. Holidays include : New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (last Monday in May) Juneteenth (June 19th) Independence Day (July 4th) Labor Day (1st Monday in September) Thanksgiving (4th Thursday in November) Day after Thanksgiving (Friday) Christmas Day Winter Break (Office is closed week between Christmas and New Years Day) Healthcare provider/benefits : Competitive benefits package both healthcare and dental offered; eligibility begins after a 60-day waiting period. Anthem HSA PPO (Bronze and Silver) and Anthem EPO +HRA plan options available. The company offers Associate Only Basic Life/AD&D, Long Term Disability, and Employment Assistance Program eligibility begins 60 days after start date. Anthem SpecialOffers wellness program. FMLA options available. Other : Company offers discounts and perks through BenefitHub Discount Marketplace. Parking : Covered by the company. Office Perks : Well stocked pantry with an assortment of snacks and beverages.
Interview Cadence (understanding things may pop up) Phone screen between candidate and Exceptional Admins (30-mins) If a fit, candidate creates personal, admin portfolio (2.5-hrs) Once the candidate's fit is confirmed, candidate does video interview (15-mins) First client interview: candidate and EA to CEO (30-mins, virtual) Second client interview: candidate and client staff (1.5-hours, onsite) Connect with references Present Offer Is this the right fit for you?
The ideal employee would meet 8 out of the 9 attributes to be successful (and fulfilled) in this role:
You are curious You have established systems that help you stay on top of a lot of things You use investigative skills when learning You've done the role before Servant-heart through and through describes you, no task is too small You can work autonomously yet love to ask questions to confirm expectations Exceptional problem-solving skills where challenges don't fluster you but energize you to 'figure-it out' You would enjoy collaborating on projects One of your highly regarded traits is being personable
Peregrine Hospitality provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Employment is contingent upon you successfully completing the vetting process and passing verification of references, employment, and education (where applicable) and background investigations.