State of Utah
Administrative Legal Secretary - Constitutional Defense & Special Litigation
State of Utah, Salt Lake City, Utah, United States, 84193
Salary:
$19.52 - $41.68 Hourly Location :
Salt Lake County, UT Job Type:
Full Time Job Number:
46249 Agency:
080 Attorney General Unit:
8105 CDSL Opening Date:
09/08/2025 Closing Date:
9/22/2025 11:59 PM Mountain FLSA:
Non-Exempt Recruiter:
Hannah Maher - hannahmaher@agutah.gov # of Openings:
1 Location:
Salt Lake City, UT Schedule Code:
AG - Employees at the Attorney General's Office. Background Check:
You must successfully pass a criminal history check. Schedule Code Description:
This is a full time career service position upon successful completion of a 12 month probationary period. Benefits:
This position is eligible for a full benefits package. See benefits tab below for details. Driver License Requirements:
Employees hired for this recruitment will be subject to the Driver Eligibility standards found at the following link: https://adminrules.utah.gov/public/search/driver%20eligibility/Current%20Rules EEO Statement:
The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, dial 711 or TTY: 800-346-4128.
Job Description Administrative Legal Secretary - Constitutional Defense and Special Litigation The Constitutional Defense and Special Litigation Division of the Office of the Utah Attorney General has an immediate opening for an administrative legal secretary. Incumbents in this job typically serve as lead or first-line supervisors to support staff in the Division. Incumbents provide more complex legal secretary services and manage the administrative tasks for the division. Preference may be given to a current Attorney General employee, in addition to proficiency in the Legal Files program.
Responsibilities
Plan, organize, and direct overall workplace functions; coordinate time, vacation schedules and staff coverage; establish workplace procedures; authorize billings/expenditures; maintain records; arrange for equipment maintenance, etc. Prepare and/or process documents; review for accuracy and completeness; update information and/or evaluate against policy; compare elements for consistency or logical relationships, etc. Files documents with courts and assists in trial preparation. Collects data and reviews research materials, determines accuracy and validity of sources and appropriateness for use. Types and prepares reports or other written materials from source documents, transcription, etc. Edits written material for accuracy, format, and arrangement of material. Writes or drafts correspondence, reports, documents and/or other written materials. Maintains and/or creates files or record keeping systems. Sorts, labels, files and retrieves documents, or other materials. Receives calls and/or greets visitors, takes and relays messages, responds to requests for information; provides information or directs caller/visitor to appropriate individual. Maintains calendars; schedules and coordinates appointments. Qualifications (includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position) • applicable laws, regulations, and/or policies and procedures. • computer word processing, spreadsheet, document formatting, case management, and other automated software programs . • adapt to new software programs, packages, and protocols. • proficiency in Legal Files, Microsoft Suite and Adobe. • review, edit, and proofread documents for accuracy and completeness. • enter, transcribe, record, store, or maintain information in either written or electronic form. • record messages from verbal information received by telephone conversation or personal contact. • arrange, coordinate, or schedule time and details. • establish, organize and/or maintain files. • assemble, sort, and/or distribute documents, supplies, and/or materials/items. • find, gather, and organize information or data in a clear and concise manner. • work efficiently and competently under deadlines. • occasionally work past standard business hours. • prioritize tasks and balance workload. • speak clearly, concisely, and effectively; listen to, and understand, information and ideas as presented verbally. • follow written and/or oral instructions. • communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing. • deal with people in a manner that shows sensitivity, tact, and professionalism. • work independently and proactively; work in groups as part of a team. • identify creative solutions to problems; communicate ideas to coworkers. • principles, practices, and procedures of an office environment.
Supplemental Information
Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc. Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
Benefits: The State of Utah offers eligible employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for a detailed information page: To access a Total Compensation Calculator in Excel format click
FMLA General Notice: (right click + open link in new tab) (clic derecho + abrir en una pestaña nueva?) 01
ONLY APPLICANTS SELECTED FOR AN INTERVIEW WILL BE CONTACTED. As part of this application process, you must upload your resume into your application profile. Your answers to the questions on this application must be supported by your resume or work history. "See resume" or "see previous response" is not an acceptable response to any question.Failure to follow these terms may result in disqualification from further consideration for this position.
I acknowledge I have read the above statement.
02
Are you a current employee of the Attorney General's Office?
Yes No
03
How many years of legal secretarial experience do you have in a work environment?
None Less than 1 year 1-3 years 3+ more years
04
Please provide details of your experience including what types of law you have experience in. 05
Do you have experience preparing legal pleadings?
Yes No
06
Please provide details of your experience preparing legal pleadings including what types of pleadings you have prepared. 07
Please indicate your current years of experience with electronic filing in state, federal, district, and appellate courts.
None 1-3 years 3-5 years 5+ years
08
Please provide details of your experience including types of documents you have filed electronically with the courts. Required Question
$19.52 - $41.68 Hourly Location :
Salt Lake County, UT Job Type:
Full Time Job Number:
46249 Agency:
080 Attorney General Unit:
8105 CDSL Opening Date:
09/08/2025 Closing Date:
9/22/2025 11:59 PM Mountain FLSA:
Non-Exempt Recruiter:
Hannah Maher - hannahmaher@agutah.gov # of Openings:
1 Location:
Salt Lake City, UT Schedule Code:
AG - Employees at the Attorney General's Office. Background Check:
You must successfully pass a criminal history check. Schedule Code Description:
This is a full time career service position upon successful completion of a 12 month probationary period. Benefits:
This position is eligible for a full benefits package. See benefits tab below for details. Driver License Requirements:
Employees hired for this recruitment will be subject to the Driver Eligibility standards found at the following link: https://adminrules.utah.gov/public/search/driver%20eligibility/Current%20Rules EEO Statement:
The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, dial 711 or TTY: 800-346-4128.
Job Description Administrative Legal Secretary - Constitutional Defense and Special Litigation The Constitutional Defense and Special Litigation Division of the Office of the Utah Attorney General has an immediate opening for an administrative legal secretary. Incumbents in this job typically serve as lead or first-line supervisors to support staff in the Division. Incumbents provide more complex legal secretary services and manage the administrative tasks for the division. Preference may be given to a current Attorney General employee, in addition to proficiency in the Legal Files program.
Responsibilities
Plan, organize, and direct overall workplace functions; coordinate time, vacation schedules and staff coverage; establish workplace procedures; authorize billings/expenditures; maintain records; arrange for equipment maintenance, etc. Prepare and/or process documents; review for accuracy and completeness; update information and/or evaluate against policy; compare elements for consistency or logical relationships, etc. Files documents with courts and assists in trial preparation. Collects data and reviews research materials, determines accuracy and validity of sources and appropriateness for use. Types and prepares reports or other written materials from source documents, transcription, etc. Edits written material for accuracy, format, and arrangement of material. Writes or drafts correspondence, reports, documents and/or other written materials. Maintains and/or creates files or record keeping systems. Sorts, labels, files and retrieves documents, or other materials. Receives calls and/or greets visitors, takes and relays messages, responds to requests for information; provides information or directs caller/visitor to appropriate individual. Maintains calendars; schedules and coordinates appointments. Qualifications (includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position) • applicable laws, regulations, and/or policies and procedures. • computer word processing, spreadsheet, document formatting, case management, and other automated software programs . • adapt to new software programs, packages, and protocols. • proficiency in Legal Files, Microsoft Suite and Adobe. • review, edit, and proofread documents for accuracy and completeness. • enter, transcribe, record, store, or maintain information in either written or electronic form. • record messages from verbal information received by telephone conversation or personal contact. • arrange, coordinate, or schedule time and details. • establish, organize and/or maintain files. • assemble, sort, and/or distribute documents, supplies, and/or materials/items. • find, gather, and organize information or data in a clear and concise manner. • work efficiently and competently under deadlines. • occasionally work past standard business hours. • prioritize tasks and balance workload. • speak clearly, concisely, and effectively; listen to, and understand, information and ideas as presented verbally. • follow written and/or oral instructions. • communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing. • deal with people in a manner that shows sensitivity, tact, and professionalism. • work independently and proactively; work in groups as part of a team. • identify creative solutions to problems; communicate ideas to coworkers. • principles, practices, and procedures of an office environment.
Supplemental Information
Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc. Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
Benefits: The State of Utah offers eligible employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for a detailed information page: To access a Total Compensation Calculator in Excel format click
FMLA General Notice: (right click + open link in new tab) (clic derecho + abrir en una pestaña nueva?) 01
ONLY APPLICANTS SELECTED FOR AN INTERVIEW WILL BE CONTACTED. As part of this application process, you must upload your resume into your application profile. Your answers to the questions on this application must be supported by your resume or work history. "See resume" or "see previous response" is not an acceptable response to any question.Failure to follow these terms may result in disqualification from further consideration for this position.
I acknowledge I have read the above statement.
02
Are you a current employee of the Attorney General's Office?
Yes No
03
How many years of legal secretarial experience do you have in a work environment?
None Less than 1 year 1-3 years 3+ more years
04
Please provide details of your experience including what types of law you have experience in. 05
Do you have experience preparing legal pleadings?
Yes No
06
Please provide details of your experience preparing legal pleadings including what types of pleadings you have prepared. 07
Please indicate your current years of experience with electronic filing in state, federal, district, and appellate courts.
None 1-3 years 3-5 years 5+ years
08
Please provide details of your experience including types of documents you have filed electronically with the courts. Required Question