ZipRecruiter
Construction Project Administrative Coordinator
ZipRecruiter, Hightstown, New Jersey, us, 08520
Job DescriptionJob Description Benefits:
Health insurance
Paid time off
Training & development
At SERVPRO, our work goes beyond restorationwe rebuild lives and properties. As a
Construction Project Administrative Coordinator , youll be an essential part of that mission, supporting our project managers and field crews with critical tasks that keep construction jobs on track. From permits and inspections to material logistics and check pickups, youll help bridge the gap between planning and execution. Key Responsibilities
Coordinate permitting processes with local municipalities and track permit status
Schedule and confirm inspections, communicate with building departments, and ensure project compliance
Arrange and follow up on material deliveries to job sites, warehouses, or storage
Pick up or drop off materials, documents, or checks as needed to support field operations
Maintain accurate and organized project documentation: contracts, change orders, permits, RFIs, etc.
Track and log project timelines, subcontractor paperwork, and COIs
Assist with subcontractor communication, scheduling, and on-site logistics
Create and distribute internal and client-facing reports, updates, and meeting notes
Support preparation of payment applications, draw schedules, and invoicing documentation
Set up and maintain project folders and documentation logs using SERVPRO systems
Provide general administrative support to project teams including scheduling, document formatting, and correspondence
Position Requirements
3+ years of administrative or coordinator experience in construction, restoration, or a similar field
Strong organizational skills and the ability to keep multiple tasks moving forward
Knowledge of permitting, inspection processes, and construction project workflows
Proficiency in Microsoft Office Suite; experience with Xactimate, Buildertrend, or similar tools is a plus
Excellent communication skillswritten and verbalwith both customers and internal teams
Able to multitask in a fast-paced, deadline-driven environment
Valid drivers license and reliable transportation (for running local errands or job-related pickups)
Ability to lift and load construction supplies and transport materials to and from worksites as needed
Professional, dependable, and solution-oriented mindset
Skills/Physical Demands/Competencies
Each SERVPRO Franchise is Independently Owned and Operated.
All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of SERVPRO Industries, LLC or SERVPRO Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by SERVPRO Industries to SERVPRO Franchises should be reviewed and approved by the Franchises attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and SERVPRO Franchises may choose whether or not to use them.
Health insurance
Paid time off
Training & development
At SERVPRO, our work goes beyond restorationwe rebuild lives and properties. As a
Construction Project Administrative Coordinator , youll be an essential part of that mission, supporting our project managers and field crews with critical tasks that keep construction jobs on track. From permits and inspections to material logistics and check pickups, youll help bridge the gap between planning and execution. Key Responsibilities
Coordinate permitting processes with local municipalities and track permit status
Schedule and confirm inspections, communicate with building departments, and ensure project compliance
Arrange and follow up on material deliveries to job sites, warehouses, or storage
Pick up or drop off materials, documents, or checks as needed to support field operations
Maintain accurate and organized project documentation: contracts, change orders, permits, RFIs, etc.
Track and log project timelines, subcontractor paperwork, and COIs
Assist with subcontractor communication, scheduling, and on-site logistics
Create and distribute internal and client-facing reports, updates, and meeting notes
Support preparation of payment applications, draw schedules, and invoicing documentation
Set up and maintain project folders and documentation logs using SERVPRO systems
Provide general administrative support to project teams including scheduling, document formatting, and correspondence
Position Requirements
3+ years of administrative or coordinator experience in construction, restoration, or a similar field
Strong organizational skills and the ability to keep multiple tasks moving forward
Knowledge of permitting, inspection processes, and construction project workflows
Proficiency in Microsoft Office Suite; experience with Xactimate, Buildertrend, or similar tools is a plus
Excellent communication skillswritten and verbalwith both customers and internal teams
Able to multitask in a fast-paced, deadline-driven environment
Valid drivers license and reliable transportation (for running local errands or job-related pickups)
Ability to lift and load construction supplies and transport materials to and from worksites as needed
Professional, dependable, and solution-oriented mindset
Skills/Physical Demands/Competencies
Each SERVPRO Franchise is Independently Owned and Operated.
All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of SERVPRO Industries, LLC or SERVPRO Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by SERVPRO Industries to SERVPRO Franchises should be reviewed and approved by the Franchises attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and SERVPRO Franchises may choose whether or not to use them.