Aston Carter
Job Opening: Administrative Assistant
Location: Norfolk
Hours: Approximately 7:00 AM – 3:30 PM, Monday through Friday
We are currently seeking a reliable and detail-oriented Administrative Assistant to support our Contracts and Estimating department. This full-time role is ideal for someone who thrives in a fast-paced environment, is highly organized, and values safety and professionalism.
Job Requirements
2+ years of professional administrative experience- ideally from ship repair, manufacturing, engineering or construction environment.
Proficient in MS Office Suite & Excel
CostPoint experience is a plus
Ability to compile and analyze data for reports- HIGH attention to detail
Job Responsibilities
Copy and distribute specifications and drawings for pricing and material estimates
Assist with proposal development, tracking, and submittals
Prepare, type, and file correspondence for estimating and contracts
Manage daily operations of the Contracts and Estimating department
Maintain a safe and secure work environment
Build and maintain relationships with local governmental agencies and authorities
Provide administrative support to executive management
Screen calls, arrange travel and meetings, and prepare reports and financial data
Handle customer relations, including inquiries, complaints, and follow-ups
Collaborate effectively with internal staff, clients, and vendors
Perform high-volume data entry
Create and maintain office documents (invoices, reports, data sheets)
Support bid generation, logging, tracking, and submittals
Attend conferences and meetings with employer
Prepare and modify documents including correspondence, reports, memos, and emails
Perform general clerical duties (photocopying, faxing, mailing)
Maintain both electronic and hard copy filing systems
Work independently and manage multiple responsibilities
Meet deadlines reliably and consistently
Be available for overtime as needed to meet project deadlines
Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Norfolk,VA.
Application Deadline
This position is anticipated to close on Sep 29, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
Location: Norfolk
Hours: Approximately 7:00 AM – 3:30 PM, Monday through Friday
We are currently seeking a reliable and detail-oriented Administrative Assistant to support our Contracts and Estimating department. This full-time role is ideal for someone who thrives in a fast-paced environment, is highly organized, and values safety and professionalism.
Job Requirements
2+ years of professional administrative experience- ideally from ship repair, manufacturing, engineering or construction environment.
Proficient in MS Office Suite & Excel
CostPoint experience is a plus
Ability to compile and analyze data for reports- HIGH attention to detail
Job Responsibilities
Copy and distribute specifications and drawings for pricing and material estimates
Assist with proposal development, tracking, and submittals
Prepare, type, and file correspondence for estimating and contracts
Manage daily operations of the Contracts and Estimating department
Maintain a safe and secure work environment
Build and maintain relationships with local governmental agencies and authorities
Provide administrative support to executive management
Screen calls, arrange travel and meetings, and prepare reports and financial data
Handle customer relations, including inquiries, complaints, and follow-ups
Collaborate effectively with internal staff, clients, and vendors
Perform high-volume data entry
Create and maintain office documents (invoices, reports, data sheets)
Support bid generation, logging, tracking, and submittals
Attend conferences and meetings with employer
Prepare and modify documents including correspondence, reports, memos, and emails
Perform general clerical duties (photocopying, faxing, mailing)
Maintain both electronic and hard copy filing systems
Work independently and manage multiple responsibilities
Meet deadlines reliably and consistently
Be available for overtime as needed to meet project deadlines
Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Norfolk,VA.
Application Deadline
This position is anticipated to close on Sep 29, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.