Cornell University
Administrative Assistant IV
The Office of General Counsel (OGC) at Cornell University is a general practice law office that proactively advances the universitys mission by providing timely and trusted legal services and by diligently protecting the universitys resources. The office acts as the universitys legal advocate in various matters, including litigation, regulatory compliance, and business transactions. This position will provide a wide range of administrative support to attorneys within the Office of General Counsel, handling highly confidential and/or sensitive situations on a daily basis. Major responsibilities include: Providing general administrative support for 3-5 attorneys, including managing calendars, arranging complex meetings and conference calls, proofreading/updating documents, organizing and assembling working files. Drafting and managing routine and confidential correspondence, meeting minutes, reports, presentations, and spreadsheets, and organizing and preparing exhibits to correspondence and legal filings. Interacting with a wide variety of clients and others in person, on the phone, via email, and video conferencing. Maintaining electronic and hard copy files and databases; maintaining integrity of information. Handling arrangements for travel, conference registrations and continuing legal education (CLE). Organizing itinerary, makes appropriate reservations for travel and accommodations. Maintaining inventory of supplies and equipment. May order supplies/equipment as authorized or ensure that needs are escalated appropriately. Receives supply orders and confirms accuracy of delivery. May assist with cost control. Maintaining unit website, including assisting in redevelopment and making routine updates. Serving as a functional liaison with campus departments such as IT or Facilities. Analyzing and evaluating workflows to ensure maximum efficiency. While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others. You are considered a competitive candidate if you are a: Proactive and resourceful teammate who is energized by supporting multiple attorneys, managing shifting priorities, and taking initiative to move tasks forward without needing detailed instructions. Detail-oriented and tech-savvy problem solver who learns systems quickly, navigates legal software with agility, and brings curiosity and persistence to troubleshooting issues and improving workflows. Strong communicator with sound judgment who interacts confidently and professionally with people at all levelsboth inside and outside the universityand handles confidential matters with discretion and care. Adaptable and collaborative contributor who thrives in a dynamic legal office, balances complex and mundane tasks with equal diligence, and willingly cross-trains to support team and office-wide needs. The core hours of the Office of General Counsel are Monday through Friday, 8:00AM-5:00PM. The administrative team works together to ensure all hours are covered. This role can typically be performed in a hybrid format of 1 day remote and 4 days on campus. However, in order to ensure mutual success, we'd like for you to be on campus Monday through Friday during the orientation and onboarding period of at least the first 90 days in the role, after which, the hybrid format can be discussed and determined. The OGC site offers free parking to employees as an added bonus. What you need to be considered: A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration. Associate's degree or equivalent, plus 2-4 years of relevant legal or project management experience. The individual in this position must have sound judgment and reasoning skills, and the ability to handle sensitive and confidential matters. The person must be adept at multi-tasking and able to synthesize and analyze complex facts. While paralegal experience or training may be helpful, it is not required. Core competencies required for competitiveness: Strong organizational skills. Sharp attention to detail. Excellent oral and written communication skills, with the ability to prepare charts and reports, edit, and proofread. Ability to practice discretion and maintain professional confidences. Capacity to thrive professionally in a vibrant academic community and to approach challenges with a growth mindset, flexibility, creativity, and with measured temperament. Demonstrated expertise in Microsoft Office products, especially Word, Outlook, Excel, and PowerPoint, Adobe Acrobat Professional, and data management systems. Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members. If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't. Bachelor's degree. Notary Public certification or become certified within one year of appointment.
The Office of General Counsel (OGC) at Cornell University is a general practice law office that proactively advances the universitys mission by providing timely and trusted legal services and by diligently protecting the universitys resources. The office acts as the universitys legal advocate in various matters, including litigation, regulatory compliance, and business transactions. This position will provide a wide range of administrative support to attorneys within the Office of General Counsel, handling highly confidential and/or sensitive situations on a daily basis. Major responsibilities include: Providing general administrative support for 3-5 attorneys, including managing calendars, arranging complex meetings and conference calls, proofreading/updating documents, organizing and assembling working files. Drafting and managing routine and confidential correspondence, meeting minutes, reports, presentations, and spreadsheets, and organizing and preparing exhibits to correspondence and legal filings. Interacting with a wide variety of clients and others in person, on the phone, via email, and video conferencing. Maintaining electronic and hard copy files and databases; maintaining integrity of information. Handling arrangements for travel, conference registrations and continuing legal education (CLE). Organizing itinerary, makes appropriate reservations for travel and accommodations. Maintaining inventory of supplies and equipment. May order supplies/equipment as authorized or ensure that needs are escalated appropriately. Receives supply orders and confirms accuracy of delivery. May assist with cost control. Maintaining unit website, including assisting in redevelopment and making routine updates. Serving as a functional liaison with campus departments such as IT or Facilities. Analyzing and evaluating workflows to ensure maximum efficiency. While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others. You are considered a competitive candidate if you are a: Proactive and resourceful teammate who is energized by supporting multiple attorneys, managing shifting priorities, and taking initiative to move tasks forward without needing detailed instructions. Detail-oriented and tech-savvy problem solver who learns systems quickly, navigates legal software with agility, and brings curiosity and persistence to troubleshooting issues and improving workflows. Strong communicator with sound judgment who interacts confidently and professionally with people at all levelsboth inside and outside the universityand handles confidential matters with discretion and care. Adaptable and collaborative contributor who thrives in a dynamic legal office, balances complex and mundane tasks with equal diligence, and willingly cross-trains to support team and office-wide needs. The core hours of the Office of General Counsel are Monday through Friday, 8:00AM-5:00PM. The administrative team works together to ensure all hours are covered. This role can typically be performed in a hybrid format of 1 day remote and 4 days on campus. However, in order to ensure mutual success, we'd like for you to be on campus Monday through Friday during the orientation and onboarding period of at least the first 90 days in the role, after which, the hybrid format can be discussed and determined. The OGC site offers free parking to employees as an added bonus. What you need to be considered: A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration. Associate's degree or equivalent, plus 2-4 years of relevant legal or project management experience. The individual in this position must have sound judgment and reasoning skills, and the ability to handle sensitive and confidential matters. The person must be adept at multi-tasking and able to synthesize and analyze complex facts. While paralegal experience or training may be helpful, it is not required. Core competencies required for competitiveness: Strong organizational skills. Sharp attention to detail. Excellent oral and written communication skills, with the ability to prepare charts and reports, edit, and proofread. Ability to practice discretion and maintain professional confidences. Capacity to thrive professionally in a vibrant academic community and to approach challenges with a growth mindset, flexibility, creativity, and with measured temperament. Demonstrated expertise in Microsoft Office products, especially Word, Outlook, Excel, and PowerPoint, Adobe Acrobat Professional, and data management systems. Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members. If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't. Bachelor's degree. Notary Public certification or become certified within one year of appointment.