Southwestern College
Clerical Assistant III (2 Positions)
Southwestern College, Chula Vista, California, United States, 91911
Salary:
$4,477.99 - $5,666.37 Monthly Location :
Chula Vista Campus - Chula Vista, CA Job Type:
Classified Staff Job Number:
00143 Division:
Academic Affairs Department:
Sch of Wellness, Ex Sci & Ath Opening Date:
09/02/2025 FLSA:
Non-Exempt Funding Type:
Auxiliary Hiring Salary Range:
$4,477.99-$4,841.02 Months of Service:
12 Full-time Equivalent (FTE):
1.0 Work Schedule (Approx.):
Monday-Friday: 8:00 a.m.-5:00 p.m. Initial Screening Deadline:
09/14/2025 Start Date:
As soon as the successful candidate is identified and following the subsequent governing board approval.
Southwestern Community College District (SWCCD) is committed to meeting the educational goals of its students in an inclusive environment that promotes intellectual growth and develops human potential. We are the leader in equitable education that transforms the lives of students and communities.
SWCCD employees are collegial and collaborative. They demonstrate the highest degree of professionalism, integrity and respect when interacting with students, colleagues, leadership and members of the Jaguar community. Our employees actively honor and respect diversity to foster a safe and welcoming community where all are inspired to participate and realize a sense of belonging.
Incumbents exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment. Description SUMMARY DESCRIPTION
Under the direction of an assigned supervisor, provide specialized clerical support requiring a broad knowledge of an assigned program or functional area; provide sole clerical support of an entire office or functional area; provide a wide variety of reference and resource information related to assigned function or program. DISTINGUISHING CHARACTERISTICS
The Clerical Assistant III provides specialized clerical support requiring a broad knowledge of an assigned program or functional area. Incumbents are typically assigned to be the sole clerical support of an entire office or functional area where use of independent judgment requires related specialized training and experience. The Clerical Assistant II class is the experienced-level class of the series. Incumbents perform typing and clerical duties involving independent judgment in the interpretation, application or modification of existing procedures and methods within well-defined guideline. Incumbents are typically assigned to Instructional Division offices where they assist an Administrative Secretary I by performing clerical duties as assigned. Some incumbents are the sole clerical support during the evening. The Clerical Assistant I performs general and routine clerical duties in accordance with clearly defined instructions or established office procedures.
Qualifications EDUCATION AND EXPERIENCE
Any combination equivalent to: graduation from high school including course work in office procedures and equipment
AND
Two (2) years of related clerical experience that involves operation of a computer terminal. One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. If specifically referenced (i.e. degree 'or equivalent'), related experience that is above the minimum requirement may be substituted for education on a year for year basis. Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services () and must submit a copy of the evaluation with the application. Before scanning attachments,
remove/redact sensitive, confidential information
such as date of birth, social security number, address and photograph.
PREFERRED LICENSE OR CERTIFICATE Some positions in this class are required to possess skills in a second designated language. KNOWLEDGE AND ABILITIES
Knowledge of:
Basic knowledge of goals and objectives of assigned office or functional area. Standard office procedures and organizational skills. Modern office practices, procedures and equipment. Record-keeping techniques. Correct English usage, grammar, spelling, punctuation and vocabulary. Interpersonal skills using tact, patience and courtesy. Ability to:
Provide specialized clerical support requiring a broad knowledge of an assigned program or functional area. Remain current and apply and explain policies, procedures and activities related to an assigned program or function. Perform a variety of clerical duties involving independent judgment in the interpretation, application or modification of existing procedures. Demonstrate sound judgment in the application and interpretation of existing methods and procedures. Maintain records and prepare reports. Understand and follow oral and written directions. Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work.
JOB DESCRIPTION:
Duties ESSENTIAL DUTIES Plan, schedule and perform a wide variety of specialized clerical support duties related to an assigned program or functional area. Prioritize and coordinate office activities to assure time lines are met; develop schedules, type and process documents, coordinate communications and disseminate information. Compile and tabulate statistical data; compile information from various sources and prepare appropriate forms, schedules, and reports; list, abstract or summarize data. Review and summarize data and prepare special and periodic reports related to an assigned program or function including State and federally mandated reports; verify accuracy, completeness and compliance to rules, procedures, regulations, policies and other mandates. Register students for programs and receive and process fees as assigned; establish, organize and maintain student records and files including attendance records. Review documents for accuracy, completeness and conformance to established procedures and standards. Receive complaints, resolve issues or refer to appropriate personnel according to established guidelines. Receive, open and distribute mail. Operate a variety of computer terminals, utilizing a wide variety of related software as assigned. Greet students, visitors and others, and provide information and assistance regarding programs, procedures and activities of assigned function or area; provide forms and assistance in their completion as appropriate; speak and write clearly in a second designated language as assigned. Select, train and provide work direction to student workers as assigned.
Supplemental Information
SALARY SCHEDULE: PHYSICAL DEMANDS AND WORKING ENVIRONMENT This is a non-telecommuting position.
Environment:
Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals. Physical:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Vision:
See in the normal visual range with or without correction.
Hearing:
Hear in the normal audio range with or without correction. TENTATIVE TIMELINE:
Any application received after the deadline is not guaranteed a review.
September 2-14, 2025
Position advertised; District receives applications
September 14, 2025
Initial screening deadline for guaranteed consideration.
September 22-30, 2025
Reviewing of applications.
October 1-10, 2025
Search Committee interviews candidates
October/November, 2025
Tentative employment start date pending Governing Board approval. Application Process:
A confirmation email will be sent once your application packet has been successfully submitted.
It is the sole responsibility of the applicant to ensure that all required application materials are submitted by the initial screening deadline date. Required materials including a current resume, unofficial transcripts verifying awarded degree(s) and completion date, and any relevant certifications, diplomas, or licenses that demonstrate you meet the minimum qualifications of the position. Failure to submit supporting documentations may result in an incomplete application. Applications should be completed thoroughly, and resumes will not be accepted in lieu of an application but should be attached as a supporting document. All notifications to applicants will be sent electronically to the email address provided in the application. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become SWCCD property, will not be returned, will not be copied, and will be considered for this opening only. For Academic positions (only) : If you do not possess the exact degree major(s) listed in the minimum qualifications section, you will need to submit an A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview. INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT. If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.
Candidates selected for employment with SWCCD must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.
Successful candidate selected may be assigned to any of the campus sites (Chula Vista, Crown Cove, National City, Otay Mesa, and/or San Ysidro). American with Disabilities (ADA):
Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made as soon as practical by calling Human Resources at (619) 482-6395. Equal Employment Opportunity:
As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, SWCCD will make reasonable accommodations for individuals with disabilities.
SWCCD shall not discriminate against any person in employment or in any program affiliated with the SWCCD on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. Notice of Availability of the Annual Security Report:
SWCCD is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the
If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390. Drug and Alcohol Abuse Prevention Plan (DAAPP):
More information about the DAAPP, including the Biennial report and additional resources can be found in the website. Southwestern Community College District provides an excellent benefits package for employees and eligible dependents that includes affordable medical plans, employer paid dental and life insurance, CalPERS and CalSTRS retirement options, vacation and sick leave accruals, and professional development opportunities.
For more information, please visit the webpage. 01
Do you have at least a high school diploma or a GED? If yes, please ensure that you've attached supporting documents for full consideration. Failure to submit supporting documents will result in an incomplete application.Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) and must submit a copy of the evaluation with the application.
Yes, I posses a high school diploma or GED. No, I do not possess a high school diploma or GED. I have the equivalent combination of education and experience in addition to the minimum requirements to supplement for a high school diploma or GED. I possess a foreign degree and have attached my coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services.
02
Do you have at least two (2) years of related clerical experience?
Yes, I have at least two (2) years of clerical experience. No, I do not have two (2) years of clerical experience.
Required Question
$4,477.99 - $5,666.37 Monthly Location :
Chula Vista Campus - Chula Vista, CA Job Type:
Classified Staff Job Number:
00143 Division:
Academic Affairs Department:
Sch of Wellness, Ex Sci & Ath Opening Date:
09/02/2025 FLSA:
Non-Exempt Funding Type:
Auxiliary Hiring Salary Range:
$4,477.99-$4,841.02 Months of Service:
12 Full-time Equivalent (FTE):
1.0 Work Schedule (Approx.):
Monday-Friday: 8:00 a.m.-5:00 p.m. Initial Screening Deadline:
09/14/2025 Start Date:
As soon as the successful candidate is identified and following the subsequent governing board approval.
Southwestern Community College District (SWCCD) is committed to meeting the educational goals of its students in an inclusive environment that promotes intellectual growth and develops human potential. We are the leader in equitable education that transforms the lives of students and communities.
SWCCD employees are collegial and collaborative. They demonstrate the highest degree of professionalism, integrity and respect when interacting with students, colleagues, leadership and members of the Jaguar community. Our employees actively honor and respect diversity to foster a safe and welcoming community where all are inspired to participate and realize a sense of belonging.
Incumbents exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment. Description SUMMARY DESCRIPTION
Under the direction of an assigned supervisor, provide specialized clerical support requiring a broad knowledge of an assigned program or functional area; provide sole clerical support of an entire office or functional area; provide a wide variety of reference and resource information related to assigned function or program. DISTINGUISHING CHARACTERISTICS
The Clerical Assistant III provides specialized clerical support requiring a broad knowledge of an assigned program or functional area. Incumbents are typically assigned to be the sole clerical support of an entire office or functional area where use of independent judgment requires related specialized training and experience. The Clerical Assistant II class is the experienced-level class of the series. Incumbents perform typing and clerical duties involving independent judgment in the interpretation, application or modification of existing procedures and methods within well-defined guideline. Incumbents are typically assigned to Instructional Division offices where they assist an Administrative Secretary I by performing clerical duties as assigned. Some incumbents are the sole clerical support during the evening. The Clerical Assistant I performs general and routine clerical duties in accordance with clearly defined instructions or established office procedures.
Qualifications EDUCATION AND EXPERIENCE
Any combination equivalent to: graduation from high school including course work in office procedures and equipment
AND
Two (2) years of related clerical experience that involves operation of a computer terminal. One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. If specifically referenced (i.e. degree 'or equivalent'), related experience that is above the minimum requirement may be substituted for education on a year for year basis. Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services () and must submit a copy of the evaluation with the application. Before scanning attachments,
remove/redact sensitive, confidential information
such as date of birth, social security number, address and photograph.
PREFERRED LICENSE OR CERTIFICATE Some positions in this class are required to possess skills in a second designated language. KNOWLEDGE AND ABILITIES
Knowledge of:
Basic knowledge of goals and objectives of assigned office or functional area. Standard office procedures and organizational skills. Modern office practices, procedures and equipment. Record-keeping techniques. Correct English usage, grammar, spelling, punctuation and vocabulary. Interpersonal skills using tact, patience and courtesy. Ability to:
Provide specialized clerical support requiring a broad knowledge of an assigned program or functional area. Remain current and apply and explain policies, procedures and activities related to an assigned program or function. Perform a variety of clerical duties involving independent judgment in the interpretation, application or modification of existing procedures. Demonstrate sound judgment in the application and interpretation of existing methods and procedures. Maintain records and prepare reports. Understand and follow oral and written directions. Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work.
JOB DESCRIPTION:
Duties ESSENTIAL DUTIES Plan, schedule and perform a wide variety of specialized clerical support duties related to an assigned program or functional area. Prioritize and coordinate office activities to assure time lines are met; develop schedules, type and process documents, coordinate communications and disseminate information. Compile and tabulate statistical data; compile information from various sources and prepare appropriate forms, schedules, and reports; list, abstract or summarize data. Review and summarize data and prepare special and periodic reports related to an assigned program or function including State and federally mandated reports; verify accuracy, completeness and compliance to rules, procedures, regulations, policies and other mandates. Register students for programs and receive and process fees as assigned; establish, organize and maintain student records and files including attendance records. Review documents for accuracy, completeness and conformance to established procedures and standards. Receive complaints, resolve issues or refer to appropriate personnel according to established guidelines. Receive, open and distribute mail. Operate a variety of computer terminals, utilizing a wide variety of related software as assigned. Greet students, visitors and others, and provide information and assistance regarding programs, procedures and activities of assigned function or area; provide forms and assistance in their completion as appropriate; speak and write clearly in a second designated language as assigned. Select, train and provide work direction to student workers as assigned.
Supplemental Information
SALARY SCHEDULE: PHYSICAL DEMANDS AND WORKING ENVIRONMENT This is a non-telecommuting position.
Environment:
Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals. Physical:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Vision:
See in the normal visual range with or without correction.
Hearing:
Hear in the normal audio range with or without correction. TENTATIVE TIMELINE:
Any application received after the deadline is not guaranteed a review.
September 2-14, 2025
Position advertised; District receives applications
September 14, 2025
Initial screening deadline for guaranteed consideration.
September 22-30, 2025
Reviewing of applications.
October 1-10, 2025
Search Committee interviews candidates
October/November, 2025
Tentative employment start date pending Governing Board approval. Application Process:
A confirmation email will be sent once your application packet has been successfully submitted.
It is the sole responsibility of the applicant to ensure that all required application materials are submitted by the initial screening deadline date. Required materials including a current resume, unofficial transcripts verifying awarded degree(s) and completion date, and any relevant certifications, diplomas, or licenses that demonstrate you meet the minimum qualifications of the position. Failure to submit supporting documentations may result in an incomplete application. Applications should be completed thoroughly, and resumes will not be accepted in lieu of an application but should be attached as a supporting document. All notifications to applicants will be sent electronically to the email address provided in the application. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become SWCCD property, will not be returned, will not be copied, and will be considered for this opening only. For Academic positions (only) : If you do not possess the exact degree major(s) listed in the minimum qualifications section, you will need to submit an A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview. INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT. If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.
Candidates selected for employment with SWCCD must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.
Successful candidate selected may be assigned to any of the campus sites (Chula Vista, Crown Cove, National City, Otay Mesa, and/or San Ysidro). American with Disabilities (ADA):
Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made as soon as practical by calling Human Resources at (619) 482-6395. Equal Employment Opportunity:
As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, SWCCD will make reasonable accommodations for individuals with disabilities.
SWCCD shall not discriminate against any person in employment or in any program affiliated with the SWCCD on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. Notice of Availability of the Annual Security Report:
SWCCD is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the
If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390. Drug and Alcohol Abuse Prevention Plan (DAAPP):
More information about the DAAPP, including the Biennial report and additional resources can be found in the website. Southwestern Community College District provides an excellent benefits package for employees and eligible dependents that includes affordable medical plans, employer paid dental and life insurance, CalPERS and CalSTRS retirement options, vacation and sick leave accruals, and professional development opportunities.
For more information, please visit the webpage. 01
Do you have at least a high school diploma or a GED? If yes, please ensure that you've attached supporting documents for full consideration. Failure to submit supporting documents will result in an incomplete application.Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) and must submit a copy of the evaluation with the application.
Yes, I posses a high school diploma or GED. No, I do not possess a high school diploma or GED. I have the equivalent combination of education and experience in addition to the minimum requirements to supplement for a high school diploma or GED. I possess a foreign degree and have attached my coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services.
02
Do you have at least two (2) years of related clerical experience?
Yes, I have at least two (2) years of clerical experience. No, I do not have two (2) years of clerical experience.
Required Question