Administrative Assistant Job at Boston College in Boston

Overview

Administrative Assistant

The Administrative Assistant's role is to support the English Department through office management, overseeing the department's fiscal operations, and directly assisting the Chair. The English Department is comprised of 45 full-time faculty members, 35 part-time faculty members, and 30 teaching graduate students. There are currently two student workers who help with administrative tasks as well as a temporary worker; and we also expect the duties of this position to evolve as we go through a period of administrative transition, including the possibility of bringing in a second full-time administrative assistant.

Responsibilities

• Manage the department's operating budget, several program budgets, and faculty with research grants. Tasks include relaying reimbursement requests, helping track expenses, and making purchases.
• Create and update payroll for part-time faculty, order supplies, and allocate departmental financial aid to graduate students.
• Enter scheduling data into the course management systems; assist with registration at the start of each semester; help with academic advising events during the summer and academic year.
• Maintain confidential academic and financial records for faculty and graduate students in the department. Such record maintenance includes clearing M.A. and Ph.D. students for graduation.
• Help organize events, including reserving room and food; act as a contact for spaces of all kinds, including classroom change requests for faculty, new office requests and moves for faculty.
• Maintain a weekly departmental bulletin, help keep the office tidy and organized, and optionally manage social media accounts (Instagram primarily).

Position Details

Full-Time, Non-Exempt | On-Site Department: 053501 - English
Hiring Range: $25.60 / hr to $32.01 / hr. Pay rate commensurate with relevant experience.

Requirements

• High School Diploma
• One year of administrative experience, preferably in a higher education setting

Benefits

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
• Paid Holidays Annually
• Generous Sick and Vacation Pay
• Additional benefits can be found on the BC employee handbook at bc.edu/employeehandbook

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including disability and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed at bc.edu/nondiscrimination.